Notice Information
Notice Title
Audio Content Production & Device Solution
Notice Description
National Galleries Scotland (NGS) require a Service Provider(s) to plan, develop and produce high quality audio-guide content as well as for the loan and maintenance of audio devices, equipment and accessories for a new audio guide offer. This contract has been split into 2 Lots with the possibility of award of the Contract to one sole Service Provider or the award of one Service Provider per lot. This procurement will be conducted through an Open OJEU procedure. Economic operators may be excluded from this competition if they are in any situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot Information
Audio Content Production
The Service Provider will be required to manage the development and production of audio-guide content from planning through to the provision of files formatted for uploading to a cloud-based Contract Management System (CMS) synchronized with devices. This will include the research, content development, script writing, translation, recording and supply of files in an agreed format. The contract will cover a variety of foreign language translations.
Renewal: The Contract duration will be for an initial 2-year period, with the option of two additional 1-year extensions, not exceeding 2 years; resulting in a possible maximum contract duration of 4 years.
Device Solution (Equipment & Accessories)The Service Provider shall lease and maintain audio devices, equipment and accessories for visitors to receive audio content about the collection with ease and comfort. Beyond the device itself there may be headphones and lanyards to consider (the lanyards in particular may need to incorporate the identity of a sponsor). The device solution will come with a cloud-based Content Management System (CMS) for the administration and publishing of content to devices. Analytics and insights will be accessible via the CMS.
Renewal: The Contract duration will be for an initial 2-year period, with the option of two additional 1-year extensions, not exceeding 2 years; resulting in a possible maximum contract duration of 4 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000586919
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB406652
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
32 - Radio, television, communication, telecommunication and related equipment
50 - Repair and maintenance services
64 - Postal and telecommunications services
92 - Recreational, cultural and sporting services
-
- CPV Codes
32351300 - Audio equipment accessories
32353000 - Sound recordings
50342000 - Repair and maintenance services of audio equipment
64216200 - Electronic information services
92000000 - Recreational, cultural and sporting services
92300000 - Entertainment services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £45,424 Under £100K
Notice Dates
- Publication Date
- 12 Feb 20215 years ago
- Submission Deadline
- 6 Apr 2020Expired
- Future Notice Date
- Not specified
- Award Date
- 18 Jan 20215 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 2022 - 2024
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Cancelled
- Awards Status
- Unsuccessful
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NATIONAL GALLERIES OF SCOTLAND
- Contact Name
- Christopher Ganley
- Contact Email
- cganley@nationalgalleries.org
- Contact Phone
- +44 1316246456
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH4 3DS
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Inverleith
- Westminster Constituency
- Edinburgh West
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=14
29th June 2020 - Update Notice to Tenderers -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=13
6th April 2020 - Revised pages to LOT 2 Contract Agreement (revisions in red type). -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=12
6th April 2020 - Revised pages of LOT 1 Contract Agreement (revisions in red type). -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=11
3rd April 2020 - Page 17 Revision 1 Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=9
3rd April 2020 - Lot 2 Pricing Schedule B Revision 1 (in red type) -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=10
3rd April 2020 - Lot 2 Pricing Schedule B Revision 2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=8
12th March 2020 - ITT Page 22 Revision 1 (in red type) -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=1
12th February 2020 - Invitation to Tender (ITT) -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=2
12th February 2020 - LOT 1 Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=3
12th February 2020 - LOT 1 Contract Agreement -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=4
12th February 2020 - Lot 2 Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=5
12th February 2020 - Lot 2 Contract Agreement -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=6
12th February 2020 - Annex D: Notify Authorities of Lot(s) -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380448&idx=7
12th February 2020 - Section 5: Form of Tender -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB380448
Audio Content Production & Device Solution - National Galleries Scotland (NGS) require a Service Provider(s) to plan, develop and produce high quality audio-guide content as well as for the loan and maintenance of audio devices, equipment and accessories for a new audio guide offer. This contract has been split into 2 Lots with the possibility of award of the Contract to one sole Service Provider or the award of one Service Provider per lot. This procurement will be conducted through an Open OJEU procedure. Economic operators may be excluded from this competition if they are in any situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB405498
Audio Content Production & Device Solution - National Galleries Scotland (NGS) require a Service Provider(s) to plan, develop and produce high quality audio-guide content as well as for the loan and maintenance of audio devices, equipment and accessories for a new audio guide offer. This contract has been split into 2 Lots with the possibility of award of the Contract to one sole Service Provider or the award of one Service Provider per lot. This procurement will be conducted through an Open OJEU procedure. Economic operators may be excluded from this competition if they are in any situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB406652
Audio Content Production & Device Solution - National Galleries Scotland (NGS) require a Service Provider(s) to plan, develop and produce high quality audio-guide content as well as for the loan and maintenance of audio devices, equipment and accessories for a new audio guide offer. This contract has been split into 2 Lots with the possibility of award of the Contract to one sole Service Provider or the award of one Service Provider per lot. This procurement will be conducted through an Open OJEU procedure. Economic operators may be excluded from this competition if they are in any situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"minimum": "Q4B2a - LOT 1 Bidders should provide their yearly (specific) turnover in audio content production for the most recent three years (as per filed accounts). LOT 1 Minimum required turnover per year = 250,000GBP This will be scored on a 'Pass/Fail' basis. If the Bidder cannot achieve the minimum turnover requirement, the response will be deemed a 'Fail'. Q4B2a - LOT 2 Bidders should provide their yearly (specific) turnover in device solution (equipment & accessories) for the most recent three years (as per filed accounts). LOT 2 Minimum requirement turnover per year = 500,000GBP This will be scored on a 'Pass/Fail' basis. If the Bidder cannot achieve the minimum turnover requirement, the response will be deemed a 'Fail'. Q4B5a - 'Professional Risk Indemnity' LOT 1: It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below: Professional Risk Indemnity = 5,000,000GBP This will be scored on a 'Pass/Fail' basis. If the Bidder responds \"No, and I cannot commit to obtain it\" the response will be deemed a 'Fail'. LOT 2: It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below: Professional Risk Indemnity = 10,000,000GBP This will be scored on a 'Pass/Fail' basis. If the Bidder responds \"No, and I cannot commit to obtain it\" the response will be deemed a 'Fail'. Q4B5b - 'Employer's (Compulsory) Liability' LOT 1: It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability = 5,000,000GBP This will be scored on a 'Pass/Fail' basis. If the Bidder responds \"No, and I cannot commit to obtain it\" the response will be deemed a 'Fail'. LOT 2: It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability = 5,000,000GBP This will be scored on a 'Pass/Fail' basis. If the Bidder responds \"No, and I cannot commit to obtain it\" the response will be deemed a 'Fail'. Q4B5c - 'Insurance - All other types listed' LOT 1: It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below: Public Liability = 5,000,000GBP Product Liability = 5,000,000GBP This will be scored on a 'Pass/Fail' basis. If the Bidder responds \"No, and I cannot commit to obtain it\" the response will be deemed a 'Fail'. LOT 2: It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below: Public Liability = 10,000,000GBP Product Liability = 10,000,000GBP This will be scored on a 'Pass/Fail' basis. If the Bidder responds \"No, and I cannot commit to obtain it\" the response will be deemed a 'Fail'."
},
{
"type": "technical",
"minimum": "Q4D.1 Quality Assurance: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent). If no certification is available provide in detail how you ensure good quality management and health and safety management within your organisation. Your response should cover all aspects required by an external quality management system. This will be scored on a 'Pass/Fail' basis. Q4D.2 Environmental Management: The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. If no certification is available provide in detail how you ensure good quality management and health and safety management within your organisation. Your response should cover all aspects required by an external environmental management system. This will be scored on a 'Pass/Fail' basis."
}
]
},
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"languages": [
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"bidValidityPeriod": {
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}
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"classification": {
"id": "92300000",
"scheme": "CPV"
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"hasRecurrence": true,
"recurrence": {
"description": "2022 - 2024"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
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"amendments": [
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"description": "COVID-19",
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"where": {
"section": "IV.2.2",
"label": "Time limit"
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"section": "IV.2.7",
"label": "Conditions for opening of tenders"
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]
},
"language": "EN",
"description": "National Galleries Scotland reserves the right to cancel the procurement at any time and not award a contract. The expenditure, work or effort undertaken by tenderers prior to the award of a contract is accordingly a matter solely for the commercial judgement of tenderers. Late tenders may not be considered by National Galleries Scotland. (SC Ref:644202)",
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"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
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"title": "Device Solution (Equipment & Accessories)",
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"status": "unsuccessful",
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"title": "Audio Content Production",
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