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National Library of Scotland Facilities Management - Multi Lot Contract

National Library of Scotland

This public procurement record has 2 releases in its history.

Award

11 Jul 2022 at 01:00

OJEU - F3 - Contract Award Notice
Tender

13 Jul 2021 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Library of Scotland has initiated a procurement process for a Facilities Management contract, focusing on two distinct service Lots: Lot 1 entails Traditional Hard FM Services and Lot 2 covers Building Fabric, Specialist Services, and Minor Work. This tender represents the Library's effort to replace its current Facilities Management Hard Services Contract, which is set to expire on 30th June 2022. The procurement method employed is a selective process under the restricted procedure, and interested suppliers must submit their bids by the deadline, new contract values are estimated at £3.5 million for Lot 1 and £1 million for Lot 2. The procurement is specifically classified under recreation, culture, and religion services, and the services will be delivered at the Library’s Edinburgh location.

This tender presents significant growth opportunities for businesses specialising in facilities management, maintenance, and related services. Companies that have expertise in both traditional facilities management and specialist minor works, particularly Small to Medium Sized Enterprises (SMEs), are encouraged to participate. Given the requirement for bidders to comply with TUPE regulations, firms with experience in employee transfer processes should find this tender particularly relevant. The projects' scope allows for multiple bids across lots, thus encouraging collaboration and subcontracting among competent firms to fulfil the Library's comprehensive service requirements successfully.

How relevant is this notice?

Notice Information

Notice Title

National Library of Scotland Facilities Management - Multi Lot Contract

Notice Description

The National Library of Scotland's (the Library) current Facilities Management Hard Services Contract is in the final year of the term contract with a contract expiry date of 30th June 2022. The Library has now commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and Lot 2 below and as detailed in the Contract Notice and Guidance Document available for download with this contract notice. It is the opinion of the Library that TUPE rules will apply to this contract. However, bidders will be required to satisfy themselves as to the applicability of TUPE in their tendered response. The Library" is classed as a Non-Departmental Public Body (NDPB), is funded through Grant-in-Aid by Scottish Government, governed by a Board and is a registered charity. The Library requires suitably qualified supplier(s)to tender for this contract as set out in the instruction and guidance document, the Contract Notice and the SPD(S)module. There will be two Lots

Lot Information

Lot 2 - Building Fabric, Specialist Services and Minor Work

Lot 2 specialist services comprise of defined works covering a broad range and scale all of which are currently procured separately and served primarily by Small to Medium Sized Enterprises (SMEs ). Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works. Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for. The key requirements of the services can be described as follows: - To provide a safe environment within the Affected Property , ensuring all mandatory, statutory and Employer's requirements are met in full; Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice.. The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.

Renewal: The contract will be awarded for a minimum of Five (5) years and may be extended year on year up to a maximum of seven (7) by mutual agreement and subject to satisfactory performance

Lot 1 - Traditional Hard FM Services

Lot 1 - Traditional FM Hard Services Lot 1 will comprise of all standard Planned Preventive Maintenance (PPM) works, reactive works and regular attendances. Lot 1 will assume overall management role and direct point of contact for the National Library of Scotland including the management of Lot 2. Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works. Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for. Scope of requirement -To provide a safe environment within the Affected Property, ensuring all mandatory, statutory and Employer's requirements are met in full. Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice. The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.

Renewal: The contract award will be for a minimum of five (5) years and may be extended year on year up to a maximum of seven (7) by mutual agreement and subject to satisfactory performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000654284
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453629
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

35111500 - Fire suppression system

45210000 - Building construction work

45259000 - Repair and maintenance of plant

50000000 - Repair and maintenance services

79993100 - Facilities management services

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
£9,500,000 £1M-£10M
Lots Value
£9,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£4,500,000 £1M-£10M

Notice Dates

Publication Date
11 Jul 20224 years ago
Submission Deadline
17 Aug 2021Expired
Future Notice Date
Not specified
Award Date
4 Jul 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
9-12 months prior to contract end date including any extensions used.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Richard Irvin FM Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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