Award

CE-158-21 - Public Space CCTV Upgrade and Measured Term Contract

SOUTH AYRSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

17 May 2022 at 00:00

Tender

20 Jan 2022 at 00:00

Summary of the contracting process

The South Ayrshire Council has recently awarded a contract titled "CE-158-21 - Public Space CCTV Upgrade and Measured Term Contract" for services related to the enhancement of public space CCTV systems in various locations including Ayr, Prestwick, and Troon. The procurement process followed an open procedure and has reached the award stage, with the contract being signed on 11 May 2022. The contract includes a comprehensive review and maintenance of the existing systems over a period of three years, with an option for two additional one-year extensions. The value of the contract is approximately £344,720.14, and it falls under the category of general public services within the security industry.

This tender presents significant opportunities for businesses involved in security services, particularly those specialising in CCTV installation, maintenance, and monitoring systems. Small to medium-sized enterprises that meet the necessary accreditation standards are encouraged to participate, given that the requirements stipulate holding certain certifications such as SSAIB or NSI Gold. This project not only focuses on technical expertise but also offers potential for community benefits, including training and employment opportunities, making it a valuable contract for firms looking to engage in local community development and enhance their business presence in the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

CE-158-21 - Public Space CCTV Upgrade and Measured Term Contract

Notice Description

The scope of the contract comprises: Reviewing the existing on-site public space CCTV system which comprises recording, storage and monitoring equipment this includes: - - 83 no. CCTV cameras located at Ayr Central, Ayr North, Prestwick, Troon, Maybole and Girvan. - 10 portable camera's which can be deployed as required. - recording, storage and monitoring equipment which is located at South Ayrshire Council production Data Centre at McCall's Avenue Business Centre, 12 McCall's Avenue, Ayr KA8 9AE. Fully inclusive servicing and maintenance of the public space CCTV system for a three-year period, based on a 24*7 support model, with an option for a further two single year extensions (3 years + 1 year + 1 year). The optional years may be triggered at the discretion of South Ayrshire Council.

Lot Information

Lot 1

The scope of the contract comprises: Reviewing the existing on-site public space CCTV system which comprises recording, storage and monitoring equipment this includes: - - 83 no. CCTV cameras located at Ayr Central, Ayr North, Prestwick, Troon, Maybole and Girvan. - 10 portable camera's which can be deployed as required. - recording, storage and monitoring equipment which is located at South Ayrshire Council production Data Centre at McCall's Avenue Business Centre, 12 McCall's Avenue, Ayr KA8 9AE. Fully inclusive servicing and maintenance of the public space CCTV system for a three-year period, based on a 24*7 support model, with an option for a further two single year extensions (3 years + 1 year + 1 year). The optional years may be triggered at the discretion of South Ayrshire Council.

Renewal: 3 years (+1) (+1)

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000680332
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY448703
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

50 - Repair and maintenance services


CPV Codes

32234000 - Closed-circuit television cameras

35100000 - Emergency and security equipment

35120000 - Surveillance and security systems and devices

35121000 - Security equipment

35125300 - Security cameras

45222300 - Engineering work for security installations

50600000 - Repair and maintenance services of security and defence materials

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£344,720 £100K-£500K

Notice Dates

Publication Date
17 May 20223 years ago
Submission Deadline
25 Feb 2022Expired
Future Notice Date
Not specified
Award Date
11 May 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
January 2027

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SOUTH AYRSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@south-ayrshire.gov.uk
Contact Phone
+44 3001230900

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire

Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

NORTH SV

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438252
    CE-158-21 - Public Space CCTV Upgrade and Measured Term Contract - The scope of the contract comprises: Reviewing the existing on-site public space CCTV system which comprises recording, storage and monitoring equipment this includes: - - 83 no. CCTV cameras located at Ayr Central, Ayr North, Prestwick, Troon, Maybole and Girvan. - 10 portable camera's which can be deployed as required. - recording, storage and monitoring equipment which is located at South Ayrshire Council production Data Centre at McCall's Avenue Business Centre, 12 McCall's Avenue, Ayr KA8 9AE. Fully inclusive servicing and maintenance of the public space CCTV system for a three-year period, based on a 24*7 support model, with an option for a further two single year extensions (3 years + 1 year + 1 year). The optional years may be triggered at the discretion of South Ayrshire Council.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY448703
    CE-158-21 - Public Space CCTV Upgrade and Measured Term Contract - The scope of the contract comprises: Reviewing the existing on-site public space CCTV system which comprises recording, storage and monitoring equipment this includes: - - 83 no. CCTV cameras located at Ayr Central, Ayr North, Prestwick, Troon, Maybole and Girvan. - 10 portable camera's which can be deployed as required. - recording, storage and monitoring equipment which is located at South Ayrshire Council production Data Centre at McCall's Avenue Business Centre, 12 McCall's Avenue, Ayr KA8 9AE. Fully inclusive servicing and maintenance of the public space CCTV system for a three-year period, based on a 24*7 support model, with an option for a further two single year extensions (3 years + 1 year + 1 year). The optional years may be triggered at the discretion of South Ayrshire Council.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000680332-2022-05-17T00:00:00Z",
    "date": "2022-05-17T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000680332",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-83",
            "name": "South Ayrshire Council",
            "identifier": {
                "legalName": "South Ayrshire Council"
            },
            "address": {
                "streetAddress": "County Buildings, Wellington Square",
                "locality": "Ayr",
                "region": "UKM94",
                "postalCode": "KA7 1DR"
            },
            "contactPoint": {
                "email": "procurement@south-ayrshire.gov.uk",
                "telephone": "+44 3001230900",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.south-ayrshire.gov.uk/procurement/"
            }
        },
        {
            "id": "org-84",
            "name": "Ayr Sheriff Court",
            "identifier": {
                "legalName": "Ayr Sheriff Court"
            },
            "address": {
                "streetAddress": "Wellington Square",
                "locality": "Ayr"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-223",
            "name": "South Ayrshire Council",
            "identifier": {
                "legalName": "South Ayrshire Council"
            },
            "address": {
                "streetAddress": "County Buildings, Wellington Square",
                "locality": "Ayr",
                "region": "UKM94",
                "postalCode": "KA7 1DR"
            },
            "contactPoint": {
                "email": "procurement@south-ayrshire.gov.uk",
                "telephone": "+44 3001230900",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.south-ayrshire.gov.uk/procurement/"
            }
        },
        {
            "id": "org-224",
            "name": "North SV",
            "identifier": {
                "legalName": "North SV"
            },
            "address": {
                "streetAddress": "Titanium 1, Kings Inch Place, King's Inch Place, Braehead",
                "locality": "Braehead",
                "region": "UK",
                "postalCode": "PA4 8WF"
            },
            "contactPoint": {
                "telephone": "+44 3338001111"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-225",
            "name": "Ayr Sheriff Court",
            "identifier": {
                "legalName": "Ayr Sheriff Court"
            },
            "address": {
                "streetAddress": "Wellington Square",
                "locality": "Ayr"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "South Ayrshire Council",
        "id": "org-223"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000680332",
        "title": "CE-158-21 - Public Space CCTV Upgrade and Measured Term Contract",
        "description": "The scope of the contract comprises: Reviewing the existing on-site public space CCTV system which comprises recording, storage and monitoring equipment this includes: - - 83 no. CCTV cameras located at Ayr Central, Ayr North, Prestwick, Troon, Maybole and Girvan. - 10 portable camera's which can be deployed as required. - recording, storage and monitoring equipment which is located at South Ayrshire Council production Data Centre at McCall's Avenue Business Centre, 12 McCall's Avenue, Ayr KA8 9AE. Fully inclusive servicing and maintenance of the public space CCTV system for a three-year period, based on a 24*7 support model, with an option for a further two single year extensions (3 years + 1 year + 1 year). The optional years may be triggered at the discretion of South Ayrshire Council.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "35121000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "35120000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "35125300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "35100000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45222300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50610000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50600000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "32234000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM94"
                    },
                    {
                        "region": "UKM94"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2022-02-25T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-02-25T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN438252",
                "documentType": "contractNotice",
                "title": "CE-158-21 - Public Space CCTV Upgrade and Measured Term Contract",
                "description": "The scope of the contract comprises: Reviewing the existing on-site public space CCTV system which comprises recording, storage and monitoring equipment this includes: - - 83 no. CCTV cameras located at Ayr Central, Ayr North, Prestwick, Troon, Maybole and Girvan. - 10 portable camera's which can be deployed as required. - recording, storage and monitoring equipment which is located at South Ayrshire Council production Data Centre at McCall's Avenue Business Centre, 12 McCall's Avenue, Ayr KA8 9AE. Fully inclusive servicing and maintenance of the public space CCTV system for a three-year period, based on a 24*7 support model, with an option for a further two single year extensions (3 years + 1 year + 1 year). The optional years may be triggered at the discretion of South Ayrshire Council.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438252",
                "format": "text/html"
            },
            {
                "id": "MAY448703",
                "documentType": "awardNotice",
                "title": "CE-158-21 - Public Space CCTV Upgrade and Measured Term Contract",
                "description": "The scope of the contract comprises: Reviewing the existing on-site public space CCTV system which comprises recording, storage and monitoring equipment this includes: - - 83 no. CCTV cameras located at Ayr Central, Ayr North, Prestwick, Troon, Maybole and Girvan. - 10 portable camera's which can be deployed as required. - recording, storage and monitoring equipment which is located at South Ayrshire Council production Data Centre at McCall's Avenue Business Centre, 12 McCall's Avenue, Ayr KA8 9AE. Fully inclusive servicing and maintenance of the public space CCTV system for a three-year period, based on a 24*7 support model, with an option for a further two single year extensions (3 years + 1 year + 1 year). The optional years may be triggered at the discretion of South Ayrshire Council.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY448703",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The scope of the contract comprises: Reviewing the existing on-site public space CCTV system which comprises recording, storage and monitoring equipment this includes: - - 83 no. CCTV cameras located at Ayr Central, Ayr North, Prestwick, Troon, Maybole and Girvan. - 10 portable camera's which can be deployed as required. - recording, storage and monitoring equipment which is located at South Ayrshire Council production Data Centre at McCall's Avenue Business Centre, 12 McCall's Avenue, Ayr KA8 9AE. Fully inclusive servicing and maintenance of the public space CCTV system for a three-year period, based on a 24*7 support model, with an option for a further two single year extensions (3 years + 1 year + 1 year). The optional years may be triggered at the discretion of South Ayrshire Council.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 years (+1) (+1)"
                }
            }
        ],
        "bidOpening": {
            "date": "2022-02-25T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "See PCS Tender documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently awarded contract, the accreditations indicated below: For the purposes of this Contract, the Contractor and/or Sub Contractor who is responsible for all CCTV Systems must be accredited to the following standards, or equal: 1. Security Systems and Alarms Inspection Board (SSAIB) or National Security Inspectorate Gold (NSI) 2. SELECT or NICEIC Evidence for this requirement will be requested at the \"Request for Documentation\" Stage."
                },
                {
                    "type": "economic",
                    "description": "It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently awarded Contract, the insurance and financial requirements indicated below: Insurances: Employers Liability Insurance (Compulsory) = 10 million GBP in respect of each claim without limit to the number of claims. Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used. Product Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Professional Indemnity Insurance = 5 million GBP in respect of any one claim or in the aggregate. Evidence for insurance requirements will be requested at the \"Request For Documentation\" Stage. Documentation requested for the above insurances will include the names of insurers, policy numbers, expiry dates, limits of any one incident, annual aggregate caps, excesses and claims handling procedures. Financial Standing: The Council will access a Creditsafe report for a Tenderer's organisation and use the information contained within to assist with the assessment of the Tenderers economic and financial standing. In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below: A copy of the organisation's audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end. OR A statement of the organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format Tenderers may be required to provide an end of period balance sheet or make the response specified below. OR If Tenderers are unable to provide the information requested above, they may be required to provide additional information and documentation that will give the Authority the assurance that they are capable of carrying out any subsequent awarded contract. For example, a statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing. Once the Council has received and considered such financial information as is made available in line with the requirements above, the Council shall have discretion to ask Tenderers to provide either a parent company guarantee and/or a guarantee from an agreed financial institution as it considers appropriate (acting reasonably). In the event that additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected. Evidence for this requirement may be requested at the \"Request For Documentation\" Stage."
                },
                {
                    "type": "technical",
                    "description": "Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the Public Space CCTV Measured Term Contract. The below requirements will be requested at the \"Request For Documentation\" Stage: Two (2) examples of the provision of similar services may be requested and must be from within the last 3 years for goods and services and within the last 5 years of work contracts. If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided. Tenderers may also be required to provide: Technical Skills A statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise. Guidance The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise. Technical Resources A statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise. Guidance The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant technical resources for this procurement exercise. Technical Confirmation If available, copies of completion certificates or customers' written declaration which validates the examples you have provided. Guidance If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "50610000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "January 2027"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "See PCS Tender documents (SC Ref:693722)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000680332"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000680332"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000680332-1",
            "suppliers": [
                {
                    "id": "org-224",
                    "name": "North SV"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000680332-1",
            "awardID": "ocds-r6ebe6-0000680332-1",
            "status": "active",
            "value": {
                "amount": 344720.14,
                "currency": "GBP"
            },
            "dateSigned": "2022-05-11T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-001733"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "396",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "397",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "398",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "399",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "400",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}