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PfH Responsive Repairs and Void Property Services Framework Scotland

Procurement for Housing

This public procurement record has 2 releases in its history.

Award

26 Mar 2024 at 00:00

OJEU - F3 - Contract Award Notice
Tender

08 Nov 2023 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Procurement for Housing organisation in Stirling, United Kingdom, has awarded a contract for the "PfH Responsive Repairs and Void Property Services Framework Scotland". The procurement involved the selection of multiple suppliers to provide services such as Void Property Refurbishment, Responsive Repairs, Void Property Cleaning, and Void Property Security Services. The contract, signed on 1st March 2024, has a total value of £45,000,000. The procurement aimed to offer opportunities to businesses in the services sector, covering various works for social housing properties.

This tender by Procurement for Housing creates opportunities for businesses in the services sector, particularly those specialising in property maintenance, refurbishment, and security services. Small to medium-sized enterprises (SMEs) with experience in responsive repairs, void property cleaning, and security services are well-suited to compete. The Framework Agreement established by PfH allows for the provision of these services to public bodies, with a focus on quality criteria in the selection of suppliers. The procurement involved contracting authorities and a central purchasing body seeking qualified suppliers for specific lots within the framework.

How relevant is this notice?

Notice Information

Notice Title

PfH Responsive Repairs and Void Property Services Framework Scotland

Notice Description

Procurement for Housing (PfH) Scotland is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. PfH Scotland is a contracting authority under Regulation 2 of the Public Contracts (Scotland) Regulations 2015 ("PCSR 2015") and a central purchasing body under regulation 38 PCSR 2015. PfH Scotland has appointed suitably qualified and experienced organisations under a multi-lot Framework Agreement to provide public bodies with the opportunity to purchase Responsive repairs and void property services. Procurement for Housing has established a Framework Agreement for Responsive Repairs and Void Property Services. The framework has been split into five (5) lots: 1. Responsive Repairs and Void Property Refurbishment 2. Void Property Refurbishment 3. Responsive Repairs 4. Void Property Cleaning and Clearing Services 5. Void Property Security Services

Lot Information

Responsive Repairs and Void Property Services

This lot is to provide PfH members with end-to-end management of their reactive maintenance repairs and works associated with ensuring void properties are at the appropriate standard to relet. The services provided will either be a fully out-sourced solution to deliver all works for PfH members in relation to their reactive maintenance and void property works or as a top up service to existing in house teams. It will be at the discretion of the PfH member to determine the level of requirement on an individual contract basis. The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for. PfH has awarded places on the framework to 6 suppliers.

Renewal: The framework is to be awarded for an initial two years with two option extensions of 12 months each.

Void Property Refurbishment

This lot is to provides PfH members with end-to-end management of refurbishment works (internal and external) required within empty properties, including but not limited to: - Gas and Electrical Safety Inspection - Boiler and heating system testing/repairs/installation - Electrical testing/repairs/upgrades - Kitchen and bathroom repairs - General building repairs - Joinery and metal works - Plastering, painting & decorating - Roofing works - Fencing & gate repairs - Drainage repairs The services provided will either be a fully out-sourced solution to deliver all works associated with void property refurbishment or as a top up service to existing in house teams. It will be at the discretion of the PfH member to determine the level of requirement on an individual contract basis. The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for. PfH has awarded places on the framework to 12 suppliers.

Renewal: The framework is to be awarded for an initial two years with two option extensions of 12 months each.

Responsive Repairs

This lot is to provides PfH members with end-to-end management of reactive and responsive repair works (internal and external). Including but not limited to: - General internal and external building repairs - Plumbing repairs - Brickwork repairs - Electrical remedial works - Window & door repairs - Roofing repairs - Drainage repairs - Flooring repairs (internal and external paving) - Plastering, painting & decorating The services provided will either be a fully out-sourced solution to deliver all reactive maintenance works or as a top up service to existing in house teams. It will be at the discretion of the PfH member to determine the level of requirement on an individual contract basis. The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for. PfH has awarded places on the framework to 4 Suppliers.

Renewal: The framework is to be awarded for an initial two years with two option extensions of 12 months each.

Void Property Cleaning and Clearing Services

Lot 4 is a specialist service provision for the cleaning and clearance of void properties including but not limited to the following services: - Builders Clean - Light Property Clean - Deep Property Clean - Specialist Cleaning (including site disinfection) - Clearing & disposal of general waste - Clearing & disposal of hazardous waste (including sharps and clinical waste) - Clearing & disposal of electrical and electronic equipment waste (WEEE) - Garden clearances - Pest control The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for. PfH has awarded places on the framework to 6 Suppliers.

Renewal: The framework is to be awarded for an initial two years with two option extensions of 12 months each.

Void Property Security Services

Lot 5 is a specialist service provision to ensure site safety and security of empty/void sites and properties under the responsibility of PfH members. The services under this lot will fall into two main categories: Site Security which will include (but is not limited to) the following solutions: - Supply, installation and removal of demountable screens and doors on a purchase and hire basis - Supply, installation and removal of security fencing on a purchase and hire basis - Supply, installation and removal of net curtains on a purchase and hire basis - Boarding up services - Guardianship provision - Secure meter box coverings And Site Monitoring which will include (but is not limited to) the following solutions: - Temporary alarm detection systems (can also include a responsive service) - Mobile CCTV towers - Mobile patrol services The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for. PfH has awarded places on the framework to 5 Suppliers.

Renewal: The framework is to be awarded for an initial two years with two option extensions of 12 months each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000749791
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501831
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

65 - Public utilities

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

35121000 - Security equipment

35125000 - Surveillance system

44212329 - Security screens

45300000 - Building installation work

45400000 - Building completion work

50700000 - Repair and maintenance services of building installations

65500000 - Meter reading service

79710000 - Security services

90000000 - Sewage, refuse, cleaning and environmental services

Notice Value(s)

Tender Value
£105,000,000 £100M-£1B
Lots Value
£105,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£97,500,000 £10M-£100M

Notice Dates

Publication Date
26 Mar 20242 years ago
Submission Deadline
21 Dec 2023Expired
Future Notice Date
Not specified
Award Date
1 Mar 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Procurement for Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STIRLING
Postcode
FK9 4TU
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM Scotland
Local Authority
Stirling
Electoral Ward
Stirling North
Westminster Constituency
Stirling and Strathallan

Supplier Information

Number of Suppliers
19
Supplier Names

BRB Electrical Limited

Bancon Construction Limited

Bell Group Ltd

Chase Services Group Ltd

City Gate Construction Limited

Clearway

Gas Call Services Ltd

H Clarke & Sons Limited T/A HCS Mechanical and Electrical Services

MP Group UK Limited

Magnus Electrical Services Limited

Ogilvie Construction Ltd

Orbis Protect Ltd (formerly SitexOrbis ltd)

Perfect Clean Edinburgh Ltd

Procast Building Contractors Ltd.

Qts contracts

Regency Ayrshire Limited Ta Regency FM

SPS Doorguard Limited

Totalis Solutions Ltd

VPS (UK) Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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