Tender

Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting

LINK GROUP LTD

This public procurement record has 2 releases in its history.

TenderUpdate

03 Feb 2025 at 00:00

Tender

07 Jan 2025 at 00:00

Summary of the contracting process

Link Group Ltd, based in Edinburgh, is seeking a single contractor for a three-year contract involving the servicing, maintenance, and reactive repairs of fire detection systems and emergency lighting across multiple locations within the Central Belt of Scotland, including Edinburgh, Livingston, Greenock, and Oban. The tender, falling under the services category, has been updated to extend key dates, with the closing date for tender submissions now set for 13th February 2025 at 12:00 pm. Link Group, together with several housing associations, requires a planned preventative maintenance regime to ensure compliance with regulations for systems such as dry and wet risers, emergency lighting, fire alarms, detectors, fire extinguishers, sprinklers, and more. The procurement process is at the tender stage, with an open procedure for submission, and the contract has an estimated value of £1,850,000 GBP, with potential twelve-month extensions up to 2030.

This tender offers significant opportunities for businesses specialising in fire safety, electrical maintenance, and compliance services. Suitable candidates must demonstrate technical proficiency, hold relevant certifications such as NICEIC or SELECT membership, and meet financial thresholds including a minimum annual turnover of £740,000. With a focus on both quality (60%) and price (40%), this contract is ideal for companies with experience in comprehensive fire safety systems and maintenance services. Winning this contract can bolster the selected business's portfolio, providing steady work and potential future opportunities, particularly for those looking to expand their operations in the housing and community amenities sector in Scotland.

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Notice Title

Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting

Notice Description

Link Group are seeking a single contractor to provide a planned preventative maintenance regime service, ensuring all existing properties are compliant with current and future regulations for the following systems: - Dry Risers - Wet Risers - Emergency Lighting Systems - Fire Alarms and Detector Systems - Fire Extinguishers and Fire Blankets - Smoke Vent Systems - Sprinkler Systems - Fire Hydrants - Intruder Alarms - Mist Systems

Lot Information

Lot 1

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of two further years (2028-2030) at an estimated value 370000 GBP (excluding VAT) per annum. The estimated annual value of the contract is 370000 GBP excluding VAT.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000785934
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523041
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F14 - Corrigendum
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

75 - Administration, defence and social security services


CPV Codes

31518200 - Emergency lighting equipment

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

35111300 - Fire extinguishers

35111500 - Fire suppression system

35111520 - Fire suppression foam or similar compounds

39525400 - Fire blankets

44115500 - Sprinkler systems

44165200 - Risers

44482200 - Fire hydrants

45312100 - Fire-alarm system installation work

45343000 - Fire-prevention installation works

45343230 - Sprinkler systems installation work

50413200 - Repair and maintenance services of firefighting equipment

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

51100000 - Installation services of electrical and mechanical equipment

51700000 - Installation services of fire protection equipment

75251110 - Fire-prevention services

Notice Value(s)

Tender Value
£1,850,000 £1M-£10M
Lots Value
£1,850,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20251 years ago
Submission Deadline
6 Feb 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2027 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
LINK GROUP LTD
Additional Buyers

HORIZON HOUSING ASSOCIATION LIMITED

LARKFIELD HOUSING ASSOCIATION

WEST HIGHLAND HOUSING ASSOCIATION

Contact Name
Steven Gallagher
Contact Email
info@larkfieldha.org.uk, mail@westhighlandha.co.uk, rob.ormston@horizonhousing.org, steven.gallagher@curb.scot
Contact Phone
+44 1475630930, +44 1631566451, +44 3451400100, +44 7784239374

Buyer Location

Locality
GREENOCK
Postcode
PA16 0PG
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM7 Eastern Scotland, TLM8 West Central Scotland, TLM9 Southern Scotland

Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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    "description": "SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores '0 - Unacceptable' against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Link Group will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=785934. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:785934) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=785934",
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