Notice Information
Notice Title
Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting
Notice Description
Link Group are seeking a single contractor to provide a planned preventative maintenance regime service, ensuring all existing properties are compliant with current and future regulations for the following systems: - Dry Risers - Wet Risers - Emergency Lighting Systems - Fire Alarms and Detector Systems - Fire Extinguishers and Fire Blankets - Smoke Vent Systems - Sprinkler Systems - Fire Hydrants - Intruder Alarms - Mist Systems
Lot Information
Lot 1
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
Renewal: May take up option of twelve month extensions up to a maximum of two further years (2028-2030) at an estimated value 370000 GBP (excluding VAT) per annum. The estimated annual value of the contract is 370000 GBP excluding VAT.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000785934
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523041
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- OJEU - F14 - Corrigendum
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
35 - Security, fire-fighting, police and defence equipment
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
45 - Construction work
50 - Repair and maintenance services
51 - Installation services (except software)
75 - Administration, defence and social security services
-
- CPV Codes
31518200 - Emergency lighting equipment
31625100 - Fire-detection systems
31625200 - Fire-alarm systems
35111300 - Fire extinguishers
35111500 - Fire suppression system
35111520 - Fire suppression foam or similar compounds
39525400 - Fire blankets
44115500 - Sprinkler systems
44165200 - Risers
44482200 - Fire hydrants
45312100 - Fire-alarm system installation work
45343000 - Fire-prevention installation works
45343230 - Sprinkler systems installation work
50413200 - Repair and maintenance services of firefighting equipment
50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
50700000 - Repair and maintenance services of building installations
50710000 - Repair and maintenance services of electrical and mechanical building installations
50711000 - Repair and maintenance services of electrical building installations
50712000 - Repair and maintenance services of mechanical building installations
51100000 - Installation services of electrical and mechanical equipment
51700000 - Installation services of fire protection equipment
75251110 - Fire-prevention services
Notice Value(s)
- Tender Value
- £1,850,000 £1M-£10M
- Lots Value
- £1,850,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 3 Feb 20251 years ago
- Submission Deadline
- 6 Feb 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- 2027 at the earliest if the optional 12 month extensions are not applied
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LINK GROUP LTD
- Additional Buyers
- Contact Name
- Steven Gallagher
- Contact Email
- info@larkfieldha.org.uk, mail@westhighlandha.co.uk, rob.ormston@horizonhousing.org, steven.gallagher@curb.scot
- Contact Phone
- +44 1475630930, +44 1631566451, +44 3451400100, +44 7784239374
Buyer Location
- Locality
- GREENOCK
- Postcode
- PA16 0PG
- Post Town
- Paisley
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM14 West Lothian
- Delivery Location
- TLM7 Eastern Scotland, TLM8 West Central Scotland, TLM9 Southern Scotland
-
- Local Authority
- West Lothian
- Electoral Ward
- Livingston South
- Westminster Constituency
- Livingston
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=1
7th February 2025 - Document A -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=8
7th February 2025 - Document A -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=3
29th January 2025 - Document C -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=7
29th January 2025 - Document C Revision A -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=2
7th January 2025 - Document B -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=4
7th January 2025 - Document D -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=5
7th January 2025 - Document E -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=6
7th January 2025 - Factoring Written Statement of Service C~urb -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521258
Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting - Link Group are seeking a single contractor to provide a planned preventative maintenance regime service, ensuring all existing properties are compliant with current and future regulations for the following systems: - Dry Risers - Wet Risers - Emergency Lighting Systems - Fire Alarms and Detector Systems - Fire Extinguishers and Fire Blankets - Smoke Vent Systems - Sprinkler Systems - Fire Hydrants - Intruder Alarms - Mist Systems
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000785934-2025-02-03T00:00:00Z",
"date": "2025-02-03T00:00:00Z",
"ocid": "ocds-r6ebe6-0000785934",
"initiationType": "tender",
"parties": [
{
"id": "org-26",
"name": "Larkfield Housing Association",
"identifier": {
"legalName": "Larkfield Housing Association"
},
"address": {
"streetAddress": "14 Lothian Road",
"locality": "Greenock",
"region": "UKM83",
"postalCode": "PA16 0PG"
},
"contactPoint": {
"name": "Steven Gallagher",
"email": "info@larkfieldha.org.uk",
"telephone": "+44 1475630930",
"url": "https://www.publiccontractsscotland.gov.uk",
"faxNumber": "+44 1475636111"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Registered Social Landlord",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.linkhousing.org.uk"
}
},
{
"id": "org-27",
"name": "West Highland Housing Association",
"identifier": {
"legalName": "West Highland Housing Association"
},
"address": {
"streetAddress": "Crannog Lane",
"locality": "Oban",
"region": "UKM63",
"postalCode": "PA34 4HB"
},
"contactPoint": {
"email": "mail@westhighlandha.co.uk",
"telephone": "+44 1631566451",
"faxNumber": "+44 1631565711"
},
"roles": [
"buyer"
]
},
{
"id": "org-28",
"name": "Larkfield Housing Association",
"identifier": {
"legalName": "Larkfield Housing Association"
},
"address": {
"streetAddress": "14 Lothian Road",
"locality": "Greenock",
"region": "UKM83",
"postalCode": "PA16 0PG"
},
"contactPoint": {
"email": "info@larkfieldha.org.uk",
"telephone": "+44 1475630930",
"faxNumber": "+44 1475636111"
},
"roles": [
"buyer"
]
},
{
"id": "org-29",
"name": "West Highland Housing Association",
"identifier": {
"legalName": "West Highland Housing Association"
},
"address": {
"streetAddress": "Crannog Lane",
"locality": "Oban",
"region": "UKM63",
"postalCode": "PA34 4HB"
},
"contactPoint": {
"email": "mail@westhighlandha.co.uk",
"telephone": "+44 1631566451",
"faxNumber": "+44 1631565711"
},
"roles": [
"buyer"
]
},
{
"id": "org-30",
"name": "A.D.A Construction Consultants",
"address": {
"streetAddress": "Pavilion 3, St James Business Park, Linwood Road",
"locality": "Paisley",
"region": "UKM83",
"postalCode": "PA3 3BB"
},
"contactPoint": {
"name": "Alan Shanks",
"email": "alan.shanks@ada-cc.co.uk",
"telephone": "+44 1418160184",
"url": "https://www.publiccontractsscotland.gov.uk"
},
"roles": [
"processContactPoint"
]
},
{
"id": "org-31",
"name": "Edinburgh Sheriff Court and Justice of Peace Court",
"identifier": {
"legalName": "Edinburgh Sheriff Court and Justice of Peace Court"
},
"address": {
"locality": "Edinburgh"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-24",
"name": "Link Group Ltd",
"identifier": {
"legalName": "Link Group Ltd"
},
"address": {
"streetAddress": "Link House, 2C New Mart Road",
"locality": "Edinburgh",
"region": "UKM75",
"postalCode": "EH14 1RL"
},
"contactPoint": {
"name": "Steven Gallagher",
"email": "steven.gallagher@curb.scot",
"telephone": "+44 3451400100",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.linkhousing.org.uk"
}
},
{
"id": "org-25",
"name": "Horizon Housing Association Limited",
"identifier": {
"legalName": "Horizon Housing Association Limited"
},
"address": {
"streetAddress": "Leving House, Fairbairn Place",
"locality": "Livingston",
"region": "UKM78",
"postalCode": "EH54 6TN"
},
"contactPoint": {
"email": "rob.ormston@horizonhousing.org",
"telephone": "+44 7784239374"
},
"roles": [
"buyer"
]
}
],
"buyer": {
"name": "Link Group Ltd",
"id": "org-24"
},
"tender": {
"id": "ocds-r6ebe6-0000785934",
"title": "Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting",
"description": "Link Group are seeking a single contractor to provide a planned preventative maintenance regime service, ensuring all existing properties are compliant with current and future regulations for the following systems: - Dry Risers - Wet Risers - Emergency Lighting Systems - Fire Alarms and Detector Systems - Fire Extinguishers and Fire Blankets - Smoke Vent Systems - Sprinkler Systems - Fire Hydrants - Intruder Alarms - Mist Systems",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "44165200",
"scheme": "CPV"
},
{
"id": "31625100",
"scheme": "CPV"
},
{
"id": "31625200",
"scheme": "CPV"
},
{
"id": "35111300",
"scheme": "CPV"
},
{
"id": "35111500",
"scheme": "CPV"
},
{
"id": "35111520",
"scheme": "CPV"
},
{
"id": "45312100",
"scheme": "CPV"
},
{
"id": "45343000",
"scheme": "CPV"
},
{
"id": "50413200",
"scheme": "CPV"
},
{
"id": "51700000",
"scheme": "CPV"
},
{
"id": "75251110",
"scheme": "CPV"
},
{
"id": "39525400",
"scheme": "CPV"
},
{
"id": "31518200",
"scheme": "CPV"
},
{
"id": "44115500",
"scheme": "CPV"
},
{
"id": "45343230",
"scheme": "CPV"
},
{
"id": "44482200",
"scheme": "CPV"
},
{
"id": "50710000",
"scheme": "CPV"
},
{
"id": "50712000",
"scheme": "CPV"
},
{
"id": "51100000",
"scheme": "CPV"
},
{
"id": "50532000",
"scheme": "CPV"
},
{
"id": "50711000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Throughout Central Belt of Scotland"
},
"deliveryAddresses": [
{
"region": "UKM8"
},
{
"region": "UKM7"
},
{
"region": "UKM9"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 1850000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2025-02-06T12:00:00Z"
},
"awardPeriod": {
"startDate": "2025-02-06T12:00:00Z"
},
"documents": [
{
"id": "JAN521258",
"documentType": "contractNotice",
"title": "Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting",
"description": "Link Group are seeking a single contractor to provide a planned preventative maintenance regime service, ensuring all existing properties are compliant with current and future regulations for the following systems: - Dry Risers - Wet Risers - Emergency Lighting Systems - Fire Alarms and Detector Systems - Fire Extinguishers and Fire Blankets - Smoke Vent Systems - Sprinkler Systems - Fire Hydrants - Intruder Alarms - Mist Systems",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521258",
"format": "text/html"
},
{
"id": "JAN521258-1",
"title": "Document A",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=1",
"datePublished": "2025-01-07T17:05:11Z",
"dateModified": "2025-02-07T10:02:36Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JAN521258-2",
"title": "Document B",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=2",
"datePublished": "2025-01-07T17:05:11Z",
"dateModified": "2025-01-07T17:05:11Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JAN521258-3",
"title": "Document C",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=3",
"datePublished": "2025-01-07T17:05:11Z",
"dateModified": "2025-01-29T11:47:13Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JAN521258-4",
"title": "Document D",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=4",
"datePublished": "2025-01-07T17:05:11Z",
"dateModified": "2025-01-07T17:05:11Z",
"format": "application/pdf"
},
{
"id": "JAN521258-5",
"title": "Document E",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=5",
"datePublished": "2025-01-07T17:05:11Z",
"dateModified": "2025-01-07T17:05:11Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JAN521258-6",
"title": "Factoring Written Statement of Service C~urb",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=6",
"datePublished": "2025-01-07T17:05:11Z",
"dateModified": "2025-01-07T17:05:11Z",
"format": "application/pdf"
},
{
"id": "JAN521258-7",
"title": "Document C Revision A",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=7",
"datePublished": "2025-01-29T11:47:09Z",
"dateModified": "2025-01-29T11:47:09Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JAN521258-8",
"title": "Document A",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521258&idx=8",
"datePublished": "2025-02-07T10:02:36Z",
"dateModified": "2025-02-07T10:02:36Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
}
],
"lots": [
{
"id": "1",
"description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
"status": "active",
"value": {
"amount": 1850000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "60"
},
{
"type": "price",
"description": "40"
}
]
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "May take up option of twelve month extensions up to a maximum of two further years (2028-2030) at an estimated value 370000 GBP (excluding VAT) per annum. The estimated annual value of the contract is 370000 GBP excluding VAT."
}
}
],
"bidOpening": {
"date": "2025-02-06T12:00:00Z"
},
"communication": {
"atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "The Contract Performance Conditions are described within Tender Document A 'ITT and Quality Questionnaire' and Tender Document B 'Price Schedule' provided with the Contract Notice"
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "NICEIC or SELECT membership"
},
{
"type": "economic",
"description": "Bidders will be required to have a minimum 'general' yearly turnover of 740000 GBP for the last two years or have an average yearly turnover of a minimum of 740000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP"
},
{
"type": "technical",
"description": "Bidders must be able to provide two examples of similar Servicing, Maintenance and Reactive Repairs services similar to the requirements of Link Group undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies for the following services; - Dry Risers - Wet Risers - Emergency Lighting Systems - Fire Alarms and Detector Systems - Fire Extinguishers and Fire Blankets - Smoke Vent Systems - Sprinkler Systems - Fire Hydrants - Intruder Alarms - Mist Systems"
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2025-05-07T00:00:00Z"
}
},
"classification": {
"id": "50700000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "2027 at the earliest if the optional 12 month extensions are not applied"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"amendments": [
{
"id": "amd-31",
"description": "To allow bidders additional time to take account of the TUPE information provided by the incumbent contractor and incorporate within their tender offer.",
"unstructuredChanges": [
{
"oldValue": {
"date": "2025-02-06T12:00:00Z"
},
"newValue": {
"date": "2025-02-13T12:00:00Z"
},
"where": {
"section": "IV.2.2",
"label": "Time limit"
}
},
{
"oldValue": {
"date": "2025-05-07T00:00:00Z"
},
"newValue": {
"date": "2025-05-14T00:00:00Z"
},
"where": {
"section": "IV.2.6",
"label": "Minimum time frame during which the tenderer must maintain the tender"
}
},
{
"oldValue": {
"date": "2025-02-06T12:00:00Z"
},
"newValue": {
"date": "2025-02-13T12:00:00Z"
},
"where": {
"section": "IV.2.7",
"label": "Conditions for opening of tenders"
}
}
]
}
]
},
"language": "EN",
"description": "SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores '0 - Unacceptable' against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Link Group will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=785934. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:785934) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=785934",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000785934"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000785934"
}
],
"noticetype": "OJEU - F14 - Corrigendum"
}