Award

DC-Electronic Counting for Scottish Local Government Elections 2027

SCOTTISH GOVERNMENT

This public procurement record has 2 releases in its history.

Award

30 Sep 2025 at 00:00

Tender

28 Mar 2025 at 00:00

Summary of the contracting process

The procurement process for the "DC-Electronic Counting for Scottish Local Government Elections 2027" was conducted by the Scottish Government. This contract focuses on providing electronic counting services for the 2027 elections and subsequent by-elections up to 2032. With the central office based in Glasgow, the procurement was carried out through an open procedure and has now reached the award stage. Key dates include the signing of the contract on 19th September 2025, with the elections scheduled for 6th May 2027 and the count expected on 7th May 2027. The electronic counting services fall under the "services" category (CPV: 72140000), with CGI IT UK LIMITED, a large company located in London, being awarded the contract valued at £12,750,000 GBP.

This tender offers growth opportunities primarily for businesses specialising in electronic counting technology and associated services, including software and logistics for large-scale public events. The requirements for subcontracting provide a window for smaller enterprises, especially those involved in software management, hardware logistics, and training. The contract also outlines commitments to Fair Work Practices and sustainable benefits, such as offering internships and engaging local SMEs, which could benefit companies focused on social and economic initiatives. Additionally, businesses with a focus on information security management standards and those holding Cyber Essentials Plus accreditation are particularly suitable for such government tenders.

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Notice Title

DC-Electronic Counting for Scottish Local Government Elections 2027

Notice Description

The Scottish Government has a requirement to place a contract with an external service provider for the provision of Electronic Counting for Scottish Local Government Elections 2027 and by-elections up to 2032. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.

Lot Information

Lot 1

The Scottish Government requires a Service Provider to deliver electronic vote counting and associated services for the 2027 Scottish Local Government elections and potentially for any subsequent by-elections. The service provider will be required to deliver electronic counting of ballot papers for the proposed local elections in 2027 and potentially for any subsequent by-elections. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities. The next elections to Scottish Local Authorities are due to take place on 6 May 2027, with the Count expected to take place on Friday 7th May.

Options: Optional services may include: Additional Equipment; Additional Staff; By-Elections; Pilots for different technology relating to eCounting; and any other changes arising from changes to policy or legislation.

Renewal: Initial duration will be 24 months with an option to extend the contract for up to an additional 60 months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000792975
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540263
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

80 - Education and training services


CPV Codes

22821000 - Electoral forms

72000000 - IT services: consulting, software development, Internet and support

72140000 - Computer hardware acceptance testing consultancy services

72212900 - Miscellaneous software development services and computer systems

72222000 - Information systems or technology strategic review and planning services

72224000 - Project management consultancy services

72313000 - Data capture services

72500000 - Computer-related services

79320000 - Public-opinion polling services

79810000 - Printing services

79820000 - Services related to printing

80500000 - Training services

80510000 - Specialist training services

Notice Value(s)

Tender Value
£12,000,000 £10M-£100M
Lots Value
£12,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£12,750,000 £10M-£100M

Notice Dates

Publication Date
30 Sep 20254 months ago
Submission Deadline
30 May 2025Expired
Future Notice Date
Not specified
Award Date
19 Sep 20255 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH GOVERNMENT
Contact Name
Sophie Stark
Contact Email
sophie.stark@gov.scot
Contact Phone
+44 412425466

Buyer Location

Locality
GLASGOW
Postcode
G2 8LU
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

CGI IT

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR527030
    DC-Electronic Counting for Scottish Local Government Elections 2027 - The Scottish Government has a requirement to place a contract with an external service provider for the provision of Electronic Counting for Scottish Local Government Elections 2027 and by-elections up to 2032. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540263
    DC-Electronic Counting for Scottish Local Government Elections 2027 - The Scottish Government has a requirement to place a contract with an external service provider for the provision of Electronic Counting for Scottish Local Government Elections 2027 and by-elections up to 2032. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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