Notice Information
Notice Title
MTC for Planned Preventive Maintenance of Fire & Security
Notice Description
This opportunity is for a Measured Term Contract for the Planned Preventive Maintenance of Fire & Security Systems within Council properties throughout Dumfries and Galloway. The service and maintenance which may be carried out under this contract include: -Fire Alarms -Radio Fire Alarms -Intruder Systems -Panic Alarms -Access Systems -CCTV Systems -Fire Suppression Systems -VESDA Systems This contract will provide Dumfries and Galloway Council with Contractors certified and qualified to ensure compliance at all times.
Lot Information
Lot 1
The Contract requires the successful Contractor to carry out the servicing and maintenance of all equipment listed within the Schedule of Rates. All rates supplied within the SOR should include any access equipment required and time to identify the fault. Full details are available within the Specification for Planned Preventative Maintenance of Fire & Security located within the documents provided.
Renewal: The contract will operate for an initial three year period with an option to extend for a further 12-month period.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000821449
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549956
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- OJEU - F14 - Corrigendum
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
32 - Radio, television, communication, telecommunication and related equipment
35 - Security, fire-fighting, police and defence equipment
38 - Laboratory, optical and precision equipments (excl. glasses)
50 - Repair and maintenance services
73 - Research and development services and related consultancy services
-
- CPV Codes
31625000 - Burglar and fire alarms
31625200 - Fire-alarm systems
31625300 - Burglar-alarm systems
32231000 - Closed-circuit television apparatus
32234000 - Closed-circuit television cameras
32235000 - Closed-circuit surveillance system
35100000 - Emergency and security equipment
35120000 - Surveillance and security systems and devices
35121700 - Alarm systems
35125300 - Security cameras
38431200 - Smoke-detection apparatus
50610000 - Repair and maintenance services of security equipment
73431000 - Test and evaluation of security equipment
Notice Value(s)
- Tender Value
- £806,000 £500K-£1M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 19 Feb 20264 days ago
- Submission Deadline
- 25 Feb 20262 days to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DUMFRIES AND GALLOWAY COUNCIL
- Contact Name
- Karen Mclachlan, Terri Trainor
- Contact Email
- procurement.cirw@dumgal.gov.uk, terri.trainor@dumgal.gov.uk
- Contact Phone
- +44 3033333000
Buyer Location
- Locality
- DUMFRIES
- Postcode
- DG1 2HP
- Post Town
- Dumfries and Galloway
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM92 Dumfries and Galloway
- Delivery Location
- TLM92 Dumfries and Galloway
-
- Local Authority
- Dumfries and Galloway
- Electoral Ward
- Nith
- Westminster Constituency
- Dumfries and Galloway
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN547850
MTC for Planned Preventive Maintenance of Fire & Security - This opportunity is for a Measured Term Contract for the Planned Preventive Maintenance of Fire & Security Systems within Council properties throughout Dumfries and Galloway. The service and maintenance which may be carried out under this contract include: -Fire Alarms -Radio Fire Alarms -Intruder Systems -Panic Alarms -Access Systems -CCTV Systems -Fire Suppression Systems -VESDA Systems This contract will provide Dumfries and Galloway Council with Contractors certified and qualified to ensure compliance at all times.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000821449-2026-02-19T00:00:00Z",
"date": "2026-02-19T00:00:00Z",
"ocid": "ocds-r6ebe6-0000821449",
"initiationType": "tender",
"parties": [
{
"id": "org-11",
"name": "Dumfries and Galloway Council",
"identifier": {
"legalName": "Dumfries and Galloway Council"
},
"address": {
"streetAddress": "Procurement Team, Carruthers House",
"locality": "Dumfries",
"region": "UKM92",
"postalCode": "DG1 2HP"
},
"contactPoint": {
"name": "Terri Trainor",
"email": "Terri.Trainor@dumgal.gov.uk",
"telephone": "+44 3033333000",
"url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.dumgal.gov.uk"
}
},
{
"id": "org-12",
"name": "Dumfries Sheriff Court",
"identifier": {
"legalName": "Dumfries Sheriff Court"
},
"address": {
"streetAddress": "40 Buccleuch Street",
"locality": "Dumfries",
"postalCode": "DG1 2AN"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-2",
"name": "Dumfries and Galloway Council",
"identifier": {
"legalName": "Dumfries and Galloway Council"
},
"address": {
"streetAddress": "Procurement Team, Carruthers House",
"locality": "Dumfries",
"region": "UKM92",
"postalCode": "DG1 2HP"
},
"contactPoint": {
"name": "Karen Mclachlan",
"email": "Procurement.CIRW@dumgal.gov.uk",
"telephone": "+44 3033333000",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.dumgal.gov.uk"
}
}
],
"buyer": {
"name": "Dumfries and Galloway Council",
"id": "org-2"
},
"tender": {
"id": "DGCP-0104",
"title": "MTC for Planned Preventive Maintenance of Fire & Security",
"description": "This opportunity is for a Measured Term Contract for the Planned Preventive Maintenance of Fire & Security Systems within Council properties throughout Dumfries and Galloway. The service and maintenance which may be carried out under this contract include: -Fire Alarms -Radio Fire Alarms -Intruder Systems -Panic Alarms -Access Systems -CCTV Systems -Fire Suppression Systems -VESDA Systems This contract will provide Dumfries and Galloway Council with Contractors certified and qualified to ensure compliance at all times.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "31625000",
"scheme": "CPV"
},
{
"id": "31625200",
"scheme": "CPV"
},
{
"id": "31625300",
"scheme": "CPV"
},
{
"id": "35121700",
"scheme": "CPV"
},
{
"id": "38431200",
"scheme": "CPV"
},
{
"id": "32231000",
"scheme": "CPV"
},
{
"id": "32234000",
"scheme": "CPV"
},
{
"id": "32235000",
"scheme": "CPV"
},
{
"id": "35120000",
"scheme": "CPV"
},
{
"id": "35100000",
"scheme": "CPV"
},
{
"id": "35125300",
"scheme": "CPV"
},
{
"id": "50610000",
"scheme": "CPV"
},
{
"id": "73431000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Council properties throughout Dumfries and Galloway."
},
"deliveryAddresses": [
{
"region": "UKM92"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 806000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2026-02-25T12:00:00Z"
},
"awardPeriod": {
"startDate": "2026-02-25T12:00:00Z"
},
"documents": [
{
"id": "JAN547850",
"documentType": "contractNotice",
"title": "MTC for Planned Preventive Maintenance of Fire & Security",
"description": "This opportunity is for a Measured Term Contract for the Planned Preventive Maintenance of Fire & Security Systems within Council properties throughout Dumfries and Galloway. The service and maintenance which may be carried out under this contract include: -Fire Alarms -Radio Fire Alarms -Intruder Systems -Panic Alarms -Access Systems -CCTV Systems -Fire Suppression Systems -VESDA Systems This contract will provide Dumfries and Galloway Council with Contractors certified and qualified to ensure compliance at all times.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN547850",
"format": "text/html"
},
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"lots": [
{
"id": "1",
"description": "The Contract requires the successful Contractor to carry out the servicing and maintenance of all equipment listed within the Schedule of Rates. All rates supplied within the SOR should include any access equipment required and time to identify the fault. Full details are available within the Specification for Planned Preventative Maintenance of Fire & Security located within the documents provided.",
"status": "active",
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "40"
},
{
"type": "price",
"description": "60"
}
]
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "The contract will operate for an initial three year period with an option to extend for a further 12-month period."
}
}
],
"bidOpening": {
"date": "2026-02-25T12:00:00Z",
"address": {
"streetAddress": "Dumfries and Galloway Council, Carruthers House, Dumfries (or via On-Line methods at alternate locations)."
},
"description": "All tenders will be opened in a secure location and witnessed by members of the procurement team authorised by the Council."
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "For details of the conditions relevant to the contract, please see the MTC Planned Preventive Maintenance for Fire & Security Invitation to Tender and Specification documents in the Public Contract Scotland Tender site Buyer Attachments area of ITT 62563."
},
"coveredBy": [
"GPA"
],
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 120
}
},
"techniques": {
"hasElectronicAuction": true
},
"classification": {
"id": "50610000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions."
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"amendments": [
{
"id": "amd-2",
"description": "Request for extension to deadline from interested parties.",
"unstructuredChanges": [
{
"oldValue": {
"date": "2026-02-25T12:00:00Z"
},
"newValue": {
"date": "2026-03-04T12:00:00Z"
},
"where": {
"section": "IV.2.2",
"label": "Time limit"
}
},
{
"oldValue": {
"date": "2026-02-25T12:00:00Z"
},
"newValue": {
"date": "2026-03-04T12:00:00Z"
},
"where": {
"section": "IV.2.7",
"label": "Conditions for opening of tenders"
}
}
]
}
]
},
"language": "EN",
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2025/S 000-028814"
}
],
"description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31026. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits are included in this requirement. For more information see procurement documents for this ITT. (SC Ref:821449)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000821449"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000821449"
}
],
"noticetype": "OJEU - F14 - Corrigendum"
}