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MTC for Planned Preventive Maintenance of Fire & Security

Dumfries and Galloway Council

This public procurement record has 3 releases in its history.

Award

20 Jul 2026 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

19 Feb 2026 at 00:00

OJEU - F14 - Corrigendum
Tender

23 Jan 2026 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Dumfries and Galloway Council procured a measured-term planned preventive maintenance service for fire and security systems across its council properties throughout Dumfries and Galloway. The work covers servicing, maintenance and fault identification for fire alarms, radio fire alarms, intruder systems, panic alarms, access-control systems, CCTV, fire suppression and VESDA systems. The requirement is intended to keep council equipment compliant and operational, with contractors providing the necessary certification and qualifications. The contract is for services, including access equipment and the time needed to identify faults under the schedule of rates. The council is the buying organisation and the work is delivered across its property portfolio in Dumfries and Galloway.

This procurement has been awarded following a single-lot open procedure. Chubb Fire & Security Limited was selected, and the contract is active; it was signed on 7 July 2026. The awarded contract value is £875,773.16, against an estimated procurement value of £806,000. The contract has an initial three-year term, with an option to extend for a further 12 months. The amended tender deadline was 4 March 2026 at 12:00, with bids opened at the same time. Evaluation weighted price at 60% and quality at 40%. Seven electronic bids were received, including four from small and medium-sized enterprises. An electronic auction formed part of the procedure, and variants were not allowed.

This award demonstrates established demand from Dumfries and Galloway Council for planned preventive maintenance across a broad fire and security estate. Suppliers competing for a future requirement would need practical coverage across fire detection, radio fire alarms, intruder and panic alarms, access control, CCTV, fire suppression and VESDA systems, rather than a single narrow specialism. Credibility depends on the certifications and qualifications needed to maintain compliance, together with the technical capacity to service varied equipment, diagnose faults and provide access equipment where required. A capable regional or national fire and security contractor, including an SME able to coordinate multiple disciplines, would be well placed. Strong quality evidence matters alongside competitive schedule-of-rates pricing.

How relevant is this notice?

Notice Information

Notice Title

MTC for Planned Preventive Maintenance of Fire & Security

Notice Description

This opportunity is for a Measured Term Contract for the Planned Preventive Maintenance of Fire & Security Systems within Council properties throughout Dumfries and Galloway. The service and maintenance which may be carried out under this contract include: -Fire Alarms -Radio Fire Alarms -Intruder Systems -Panic Alarms -Access Systems -CCTV Systems -Fire Suppression Systems -VESDA Systems This contract will provide Dumfries and Galloway Council with Contractors certified and qualified to ensure compliance at all times.

Lot Information

Lot 1

The Contract requires the successful Contractor to carry out the servicing and maintenance of all equipment listed within the Schedule of Rates. All rates supplied within the SOR should include any access equipment required and time to identify the fault. Full details are available within the Specification for Planned Preventative Maintenance of Fire & Security located within the documents provided.

Renewal: The contract will operate for an initial three year period with an option to extend for a further 12-month period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000821449
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560477
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

35 - Security, fire-fighting, police and defence equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

50 - Repair and maintenance services

73 - Research and development services and related consultancy services

CPV Codes

31625000 - Burglar and fire alarms

31625200 - Fire-alarm systems

31625300 - Burglar-alarm systems

32231000 - Closed-circuit television apparatus

32234000 - Closed-circuit television cameras

32235000 - Closed-circuit surveillance system

35100000 - Emergency and security equipment

35120000 - Surveillance and security systems and devices

35121700 - Alarm systems

35125300 - Security cameras

38431200 - Smoke-detection apparatus

50610000 - Repair and maintenance services of security equipment

73431000 - Test and evaluation of security equipment

Notice Value(s)

Tender Value
£806,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£875,773 £500K-£1M

Notice Dates

Publication Date
20 Jul 20261 months ago
Submission Deadline
25 Feb 2026Expired
Future Notice Date
Not specified
Award Date
7 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dumfries and Galloway Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2HP
Postcode Area
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Supplier Information

Number of Suppliers
1
Supplier Name

Chubb Fire & Security Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN547850
    MTC for Planned Preventive Maintenance of Fire & Security - This opportunity is for a Measured Term Contract for the Planned Preventive Maintenance of Fire & Security Systems within Council properties throughout Dumfries and Galloway. The service and maintenance which may be carried out under this contract include: -Fire Alarms -Radio Fire Alarms -Intruder Systems -Panic Alarms -Access Systems -CCTV Systems -Fire Suppression Systems -VESDA Systems This contract will provide Dumfries and Galloway Council with Contractors certified and qualified to ensure compliance at all times.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560477
    MTC for Planned Preventive Maintenance of Fire & Security - This opportunity is for a Measured Term Contract for the Planned Preventive Maintenance of Fire & Security Systems within Council properties throughout Dumfries and Galloway. The service and maintenance which may be carried out under this contract include: -Fire Alarms -Radio Fire Alarms -Intruder Systems -Panic Alarms -Access Systems -CCTV Systems -Fire Suppression Systems -VESDA Systems This contract will provide Dumfries and Galloway Council with Contractors certified and qualified to ensure compliance at all times.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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