Planning

PIN for ScotRail's Facilities Management Services

SCOTRAIL TRAINS LIMITED

This public procurement record has 1 release in its history.

Planning

30 Mar 2026 at 00:00

OJEU - F4 - Prior Information Notice (Utilities)
Summary of the contracting process

ScotRail Trains Limited is currently in the planning stage for a procurement initiative concerning Facilities Management Services across its locations in Scotland. The initiative involves both Hard and Soft FM services, encompassing approximately 360 staffed and unstaffed stations and 12 depot and train servicing locations. A Periodic Indicative Notice (PIN) has been issued to engage with potential suppliers and update them on the tender strategy. This procurement opportunity falls under the industry category of 'Railway services' and is aimed at ensuring safety, efficiency, and regulatory compliance across ScotRail's facilities. Businesses are encouraged to participate in market engagement activities detailed via the ScotRail Wax Portal, with future notices expected on 2nd June 2026.

Participating in this procurement process offers substantial business growth opportunities, particularly for companies specialising in facilities management services. With the railway sector as the backdrop, businesses capable of delivering comprehensive maintenance, cleaning, landscaping, and compliance services will find this tender well-suited to their capabilities. The process calls for expertise in both technical and administrative fields, opening doors for suppliers experienced in large-scale management and operations. Interested parties will benefit from engaging early, as the PIN seeks to shape the tender particulars through market engagement, providing businesses an opportunity to align their offerings with the outlined strategic requirements of ScotRail.

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Notice Information

Notice Title

PIN for ScotRail's Facilities Management Services

Notice Description

ScotRail will be tendering for Hard and Soft Facilities Management Services and are issuing this Periodic Indicative Notice (PIN) to engage with and provide an update to suppliers on our tender strategy.

Lot Information

Lot 1

ScotRail manage circa 360 staffed and unstaffed stations and 12 depot and train servicing locations across Scotland and are looking to tender for our facilities management services to ensure that buildings and facilities are operating efficiently, safely, and in compliance with regulations. In March 2025, ScotRail issued a Periodic Indicative Notice (PIN) to engage with the market for the procurement of Hard and Soft FM services. The purpose of this PIN is to provide an update on our strategy for Hard and Soft activities and seek further engagement with the market before issuing the tenders. Interested parties are asked to complete some market engagement questions on the Wax Portal, where you can find further information on the proposed updates and a market engagement session: https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000826427
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552746
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F4 - Prior Information Notice (Utilities)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

44400000 - Miscellaneous fabricated products and related items

45259000 - Repair and maintenance of plant

45300000 - Building installation work

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50800000 - Miscellaneous repair and maintenance services

71334000 - Mechanical and electrical engineering services

77314000 - Grounds maintenance services

79993000 - Building and facilities management services

79993100 - Facilities management services

90000000 - Sewage, refuse, cleaning and environmental services

90620000 - Snow-clearing services

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

98311000 - Laundry-collection services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Mar 20265 days ago
Submission Deadline
Not specified
Future Notice Date
2 Jun 20262 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTRAIL TRAINS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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