Award

Offsite storage and retrieval of records, evidence and materials

THE POLICE AND CRIME COMMISSIONER FOR KENT

This public procurement record has 2 releases in its history.

Award

29 May 2019 at 13:06

Award Notice
Tender

08 Aug 2018 at 08:57

Tender Notice
Summary of the contracting process

The procurement process involves the Police and Crime Commissioner for Kent, who has issued a tender titled "Offsite storage and retrieval of records, evidence and materials." This procurement falls within the services category and specifically pertains to storage management software and related services. The contract is set to be executed in the South East of England, with a contract period starting from 1 May 2019 and running until 30 April 2024. The tender had an open procedure method with a minimum estimated value of £1.75 million and a maximum estimated value of £10 million. The tender period concluded on 29 October 2018.

This tender presents valuable opportunities for businesses specialising in storage and retrieval services, document management, and archiving services. Companies capable of ensuring secure offsite storage with a robust transportation and tracking system, as well as additional options such as scanning and destruction services, would be particularly well-suited to compete. With the procurement's long-term potential extending up to 20 years, firms able to establish efficient operations could significantly benefit from the resulting economies of scale.

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Notice Information

Notice Title

Offsite storage and retrieval of records, evidence and materials

Notice Description

The Police and Crime Commissioner for Kent ("Kent Police") has led a tender on behalf of itself and the Police, Fire and Crime Commissioner for Essex ("Essex Police") for the provision of offsite storage of records, evidence and materials belonging to each of Kent Police and Essex Police (hereinafter referred to together as the "Authorities" and each individually as an "Authority"), as well as a service to collect such materials from each Authority and to retrieve them and deliver them to the Authorities where so required by the Authorities. Each Authority has awarded a separate bilateral contract to the same supplier. Full details of the procurement and requirements were set out in the procurement documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-13198b96-9c5e-4c52-8135-cc4af7b981fd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8daed8f3-f09b-4c8c-b888-baec26f821b6
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

63 - Supporting and auxiliary transport services; travel agencies services

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

48782000 - Storage management software package

63120000 - Storage and warehousing services

63121000 - Storage and retrieval services

63121100 - Storage services

64216200 - Electronic information services

72317000 - Data storage services

72512000 - Document management services

79995100 - Archiving services

79996100 - Records management

79999100 - Scanning services

92512000 - Archive services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 May 20196 years ago
Submission Deadline
29 Oct 2018Expired
Future Notice Date
Not specified
Award Date
2 May 20196 years ago
Contract Period
30 Apr 2019 - 30 Apr 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR KENT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME15 9BZ
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ South East (England)
Local Authority
Maidstone
Electoral Ward
Park Wood & Mangravet
Westminster Constituency
Faversham and Mid Kent

Supplier Information

Number of Suppliers
1
Supplier Name

COMPASS MINERALS STORAGE & ARCHIVES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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