Award

4442.EFM.JR.25 - Alarm Receiving Software and Maintenance

UNIVERSITY OF SHEFFIELD

This public procurement record has 2 releases in its history.

Award

13 Jun 2025 at 09:18

Award Notice
Tender

17 Mar 2025 at 09:35

Tender Notice
Summary of the contracting process

The University of Sheffield, located in Yorkshire and the Humber, United Kingdom, has concluded its procurement process for the provision and maintenance of Alarm Receiving Software (ARS) aimed at enhancing security across its estate. This contract, which falls under the industry category of burglar and fire alarms, surveillance, and security systems, entails a comprehensive service that includes the integration with the university's existing CCTV, access control, fire alarm, and intruder detection systems. The tender was a one-stage open tender with a total value awarded at £1,125,000 to Mayson Security Services Ltd, an SME based in Sheffield. This procurement was advertised voluntarily and falls outside the usual Public Contracts Regulations. The procurement method utilised allowed for flexibility, reflecting the university's strategic procurement needs. The contract spans a duration from 1st August 2025 to 31st July 2032, encompassing a potential extension of up to seven years in a 3+2+2 format.

This procurement presents a robust business growth opportunity, especially for organisations engaging in security system development, integration, and maintenance. Companies within the service sector capable of providing real-time alarm monitoring capabilities, system maintenance, and technical support are well-suited to benefit from this and similar future tenders. With the open tender process specifically highlighting suitability for SMEs and voluntary community and social enterprises (VCSEs), smaller businesses have an advantageous position to offer competitive solutions tailored to comprehensive security and surveillance needs. The contract's extensive duration allows for sustained business engagement and opportunity for expansion within the sector, cementing long-term relationships with academic institutions like the University of Sheffield.

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Notice Information

Notice Title

4442.EFM.JR.25 - Alarm Receiving Software and Maintenance

Notice Description

Dear Sirs, This tender requirement is being conducted on behalf of the Security Services Management for Alarm Receiving Software, its maintenance and the technical support requirements / provision around such. This is a one stage open tender. The system must ensure the effective monitoring, logging, and response coordination for all security and safety alarms across the University estate. Installation, maintenance and technical support is required within the scope of the requirement. - The ARS must integrate with the university's CCTV, access control, fire alarm, and intruder detection systems. - The system must provide real-time alarm monitoring and incident management capabilities. The supplier needs to be able to maintain future operation of the solution proposed (e.g. system, software and hardware). The maintenance contract is essential in ensuring all equipment and the operation of the solution remains in optimal condition. Preventative maintenance and emergency support & response times are important requirements. Both the system / software and the maintenance offer must have appropriate customer service support and technical support. The full technical specification and further information about the requirements can be found in the tender documentation which will be made available to you on within In-Tend once you have expressed your interest. The tender documents can be downloaded by registering and expressing your interest on the University's e-tendering system https://in-tendhost.co.uk/Sheffield. If you have any questions or comments in relation to this tender they must be submitted via the In-tend System, this can be accessed at https://in-tendhost.co.uk/Sheffield. Completed tenders must be returned through the same e-tendering system. Additional information: The University of Sheffield is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (Directive 2014/24/EU) as amended by the Public Procurement (Amendment) (EU Exit) Regulations 2020. This procurement opportunity is operating outside of the Public Contracts Regulations named above and will not be subject to them. The University is advertising this opportunity in Contracts Finder on a voluntary basis and does not undertake any obligation to comply with the regulations (as defined above). It reserves its rights, in full, to adapt or step outside the procedures in the procurement regulations as the University considers necessary to fulfil the requirements outlined in the Invitation to Tender. Duration; 84 months (7 years). Description of options: 3+2+2 year period. The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.in-tendhost.co.uk/sheffield/aspx/Home Additional information can be obtained from the above-mentioned address. Tenders must be submitted electronically via https://www.in-tendhost.co.uk/sheffield/aspx/Home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-60a35679-89bf-4812-bd6b-509c0f3c119d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/82ceb826-2e1c-4c31-8fb2-58fd09e64b05
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - voluntary advertisement for tender not governed by PCR2015
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

48 - Software package and information systems

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

31625000 - Burglar and fire alarms

35120000 - Surveillance and security systems and devices

45312000 - Alarm system and antenna installation work

48730000 - Security software package

50610000 - Repair and maintenance services of security equipment

72260000 - Software-related services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,125,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jun 20258 months ago
Submission Deadline
11 Apr 2025Expired
Future Notice Date
Not specified
Award Date
8 Jun 20258 months ago
Contract Period
31 Jul 2025 - 31 Jul 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SHEFFIELD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S10 2TN
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
Broomhill and Sharrow Vale
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

MAYSON SECURITY SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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