Award

This tender is to procure computer systems that provide functional requirements to support the activities undertaken by the Environment, Transport & Infrastructure (ETI) Directorate. Many of these functions the system will be used for are statutory requirements for this service. It has been identified that it is necessary to replace the current system we use provided by WSP, WSP Works Management System (hereafter called WSP WMS). Procurement of this new system will deliver all necessary functionalities to replace the outgoing WSP WMS system from April 27th 2023 and will ensure adequate scalability and futureproofing to adapt to future changes to H&T & ETI require

SURREY COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

09 Nov 2022 at 13:32

Tender

22 Mar 2022 at 09:39

Summary of the contracting process

The Surrey County Council has awarded a contract for the procurement of computer systems to support activities of the Environment, Transport & Infrastructure Directorate. The contract, worth £11,000,000 GBP, will replace the existing Works Management System and cater to various functionalities by April 27th, 2023. The procurement process, initiated through an open procedure, involves services related to Geographic Information Systems (GIS), information processing equipment, software packages, and maintenance of IT equipment. The tender deadline for this opportunity is set for April 18th, 2022, with a contract period extending till July 28th, 2027.

This awarded contract by the Surrey County Council offers business growth opportunities for suppliers specialised in information systems, software packages, and related services. Small and medium enterprises (SMEs) particularly stand to benefit from this contract. The scope of the project encompasses a wide array of functionalities including customer services, asset management, works management, mobile working, and reporting & data. With a focus on scalability and future-proofing, businesses well-versed in providing comprehensive IT solutions are best suited to compete for this tender.

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Notice Title

This tender is to procure computer systems that provide functional requirements to support the activities undertaken by the Environment, Transport & Infrastructure (ETI) Directorate. Many of these functions the system will be used for are statutory requirements for this service. It has been identified that it is necessary to replace the current system we use provided by WSP, WSP Works Management System (hereafter called WSP WMS). Procurement of this new system will deliver all necessary functionalities to replace the outgoing WSP WMS system from April 27th 2023 and will ensure adequate scalability and futureproofing to adapt to future changes to H&T & ETI require

Notice Description

This tender is to procure computer systems that provide functional requirements to support the activities undertaken by the Environment, Transport & Infrastructure (ETI) Directorate. Many of these functions the system will be used for are statutory requirements for this service. It has been identified that it is necessary to replace the current system we use provided by WSP, WSP Works Management System (hereafter called WSP WMS). Procurement of this new system will deliver all necessary functionalities to replace the outgoing WSP WMS system from April 27th 2023 and will ensure adequate scalability and futureproofing to adapt to future changes to H&T & ETI requirements. The timeline of this project will ensure that the solutions being procured are tested and aligned in time for the start of second year of contract with Ringway (Highways Maintenance contract). The scope of this project is broader than just to replace the functionality provided by WSP WMS and includes functionality currently provided by other systems that would be brought under one system where possible. It requires the procured system meet functional requirements under following headings: Customer Services Asset Management Works Management Defect Management Mobile Working Routine Maintenance Street Works Claims & Payments Reporting & Data Integrations

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-64c324cf-597a-4092-b207-0e22ada2fb29
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c0aefed1-d874-484a-829f-91bc40d5f04b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

42 - Industrial machinery

48 - Software package and information systems

50 - Repair and maintenance services

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

38221000 - Geographic information systems (GIS or equivalent)

42965000 - Information-processing equipment

48000000 - Software package and information systems

48800000 - Information systems and servers

48810000 - Information systems

50312600 - Maintenance and repair of information technology equipment

50312610 - Maintenance of information technology equipment

64216000 - Electronic message and information services

64216200 - Electronic information services

72222000 - Information systems or technology strategic review and planning services

72222100 - Information systems or technology strategic review services

72222200 - Information systems or technology planning services

72222300 - Information technology services

72223000 - Information technology requirements review services

72267100 - Maintenance of information technology software

72267200 - Repair of information technology software

90714100 - Environmental information systems

Notice Value(s)

Tender Value
£11,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Nov 20223 years ago
Submission Deadline
18 Apr 2022Expired
Future Notice Date
Not specified
Award Date
9 Nov 20223 years ago
Contract Period
28 Jul 2022 - 28 Jul 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SURREY COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
REIGATE
Postcode
RH2 8EF
Post Town
Redhill
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
Not specified

Local Authority
Reigate and Banstead
Electoral Ward
South Park & Woodhatch
Westminster Constituency
Reigate

Supplier Information

Number of Suppliers
1
Supplier Name

BRIGHTLY SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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