Planning

Provision of 'SmartBasing - Access Control' - Early Market Engagement Request for Information (RFI)

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Planning

25 Apr 2024 at 11:10

Summary of the contracting process

The Ministry of Defence is planning a procurement process for the provision of 'SmartBasing - Access Control'. The process is currently in the planning stage, with an engagement end date set for 10th May 2024. The procurement involves closed-circuit television apparatus and related items, with delivery addresses across different regions in the United Kingdom.

This tender by the Ministry of Defence presents an opportunity for small and medium-sized enterprises (SMEs) to participate. Businesses in the security equipment, surveillance systems, and networking software sectors may find this tender suitable. The deadline for submission is 9th May 2024, with organisations invited to provide insights and marketing material to aid the Ministry in understanding the market better.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of 'SmartBasing - Access Control' - Early Market Engagement Request for Information (RFI)

Notice Description

Aim: Following the Market Interest Event held on 24 April 2024 the Authority seeks information from industry. The aim of the attached questionnaire is to test potential market reaction and provide sufficient information to help the Authority determine how they will proceed with the SMARTBasing Access Control concept. This questionnaire has been drafted to enable the Authority to gain industry's feedback on 1) the viability of the concept 2) perceived barriers 3) market possibilities 4) market appetite for risk and capacity to deliver the required outputs and 5) risks and issues. The answers provided by Industry are intended to help MOD consider various commercial aspects as part of Early Market Engagement. Responses will not be used or assessed as part of any future procurement exercise for this requirement. Additionally, failure to submit a response in whole or part will not affect your ability to continue participation in this opportunity should it progress to market. If you can respond to the questions below, providing your views and insights, it would be very much appreciated. Instructions for completion and return: Please respond to each question, using Arial 11 and adhering to the page limit prescribed for each question. Once completed please return to: armyinfo-strat-cmrcl-0mailbox@mod.gov.uk Completed questionnaires should be returned by no later than 1200hrs on 9 May 2024. Earlier responses will be appreciated, where possible, to aid the Authority in concluding the analysis of all returns in a timely manner. Along with your completed response you are invited to provide any marketing material that would help MOD understand more about your organisation and the market you operate in. No commercially sensitive information should be provided. The following documents have been attached to this notice for reference: - Copy of Market Interest Event Presentation - Copy of Market Interest Event Clarification Questions (CQs) and Authority Responses - Draft User Requirements Document (URD) - Request for Information (RFI) Questionnaire

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a96b6945-d4fe-4659-8d76-3e5279260c92
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4653f337-f9db-4f2f-8b1f-aee44b2f2272
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

34 - Transport equipment and auxiliary products to transportation

35 - Security, fire-fighting, police and defence equipment

42 - Industrial machinery

45 - Construction work

48 - Software package and information systems

50 - Repair and maintenance services


CPV Codes

32231000 - Closed-circuit television apparatus

32234000 - Closed-circuit television cameras

32321100 - Film equipment

32323000 - Video monitors

32323300 - Video equipment

32323400 - Video-playback equipment

32323500 - Video-surveillance system

32342000 - Loudspeakers

32350000 - Parts of sound and video equipment

32351000 - Accessories for sound and video equipment

32351200 - Screens

32412110 - Internet network

32424000 - Network infrastructure

32571000 - Communications infrastructure

34920000 - Road equipment

34923000 - Road traffic-control equipment

34924000 - Variable message signs

34928000 - Road furniture

34928100 - Crash barriers

34928110 - Road barriers

34928120 - Barrier components

34928200 - Fences

34928450 - Bollards

34928470 - Signage

34928471 - Sign materials

34928472 - Sign posts

34972000 - Traffic-flow measuring system

34996000 - Control, safety or signalling equipment for roads

35100000 - Emergency and security equipment

35120000 - Surveillance and security systems and devices

35125300 - Security cameras

42961100 - Access control system

45111290 - Primary works for services

45111291 - Site-development work

45222300 - Engineering work for security installations

45233222 - Paving and asphalting works

45314300 - Installation of cable infrastructure

45314310 - Installation of cable laying

45314320 - Installation of computer cabling

48200000 - Networking, Internet and intranet software package

48610000 - Database systems

48730000 - Security software package

50324100 - System maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Apr 20241 years ago
Submission Deadline
Not specified
Future Notice Date
10 May 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ANDOVER
Postcode
SP11 8HT
Post Town
Salisbury
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales, TLM Scotland

Local Authority
Test Valley
Electoral Ward
Andover Millway
Westminster Constituency
North West Hampshire

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-a96b6945-d4fe-4659-8d76-3e5279260c92-2024-04-25T12:10:21+01:00",
    "date": "2024-04-25T12:10:21+01:00",
    "ocid": "ocds-b5fd17-a96b6945-d4fe-4659-8d76-3e5279260c92",
    "language": "en",
    "initiationType": "tender",
    "title": "Provision of 'SmartBasing - Access Control' - Early Market Engagement Request for Information (RFI)",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2024-05-10T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/4653f337-f9db-4f2f-8b1f-aee44b2f2272",
                "datePublished": "2024-04-25T12:10:21+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "User Requirements Document",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f355fd3f-1642-438c-8858-bbd628382d07",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "description": "Market Interest Event Presentation",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f48eeed9-b64f-4b47-919f-c38e260d9835",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "description": "Market Interest Event CQs and Authority Responses",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/26847a27-b5a3-4079-a3db-bba5a9ac7d89",
                "format": "application/pdf"
            },
            {
                "id": "5",
                "description": "Market Interest Event RFI Questionnaire",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/930381b8-2052-4942-881e-5f0a888178b5",
                "format": "application/pdf"
            }
        ]
    },
    "tender": {
        "id": "tender_424079/1348707",
        "title": "Provision of 'SmartBasing - Access Control' - Early Market Engagement Request for Information (RFI)",
        "description": "Aim: Following the Market Interest Event held on 24 April 2024 the Authority seeks information from industry. The aim of the attached questionnaire is to test potential market reaction and provide sufficient information to help the Authority determine how they will proceed with the SMARTBasing Access Control concept. This questionnaire has been drafted to enable the Authority to gain industry's feedback on 1) the viability of the concept 2) perceived barriers 3) market possibilities 4) market appetite for risk and capacity to deliver the required outputs and 5) risks and issues. The answers provided by Industry are intended to help MOD consider various commercial aspects as part of Early Market Engagement. Responses will not be used or assessed as part of any future procurement exercise for this requirement. Additionally, failure to submit a response in whole or part will not affect your ability to continue participation in this opportunity should it progress to market. If you can respond to the questions below, providing your views and insights, it would be very much appreciated. Instructions for completion and return: Please respond to each question, using Arial 11 and adhering to the page limit prescribed for each question. Once completed please return to: armyinfo-strat-cmrcl-0mailbox@mod.gov.uk Completed questionnaires should be returned by no later than 1200hrs on 9 May 2024. Earlier responses will be appreciated, where possible, to aid the Authority in concluding the analysis of all returns in a timely manner. Along with your completed response you are invited to provide any marketing material that would help MOD understand more about your organisation and the market you operate in. No commercially sensitive information should be provided. The following documents have been attached to this notice for reference: - Copy of Market Interest Event Presentation - Copy of Market Interest Event Clarification Questions (CQs) and Authority Responses - Draft User Requirements Document (URD) - Request for Information (RFI) Questionnaire",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "32231000",
            "description": "Closed-circuit television apparatus"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "32234000",
                "description": "Closed-circuit television cameras"
            },
            {
                "scheme": "CPV",
                "id": "32321100",
                "description": "Film equipment"
            },
            {
                "scheme": "CPV",
                "id": "32323000",
                "description": "Video monitors"
            },
            {
                "scheme": "CPV",
                "id": "32323300",
                "description": "Video equipment"
            },
            {
                "scheme": "CPV",
                "id": "32323400",
                "description": "Video-playback equipment"
            },
            {
                "scheme": "CPV",
                "id": "32323500",
                "description": "Video-surveillance system"
            },
            {
                "scheme": "CPV",
                "id": "32342000",
                "description": "Loudspeakers"
            },
            {
                "scheme": "CPV",
                "id": "32350000",
                "description": "Parts of sound and video equipment"
            },
            {
                "scheme": "CPV",
                "id": "32351000",
                "description": "Accessories for sound and video equipment"
            },
            {
                "scheme": "CPV",
                "id": "32351200",
                "description": "Screens"
            },
            {
                "scheme": "CPV",
                "id": "32412110",
                "description": "Internet network"
            },
            {
                "scheme": "CPV",
                "id": "32424000",
                "description": "Network infrastructure"
            },
            {
                "scheme": "CPV",
                "id": "32571000",
                "description": "Communications infrastructure"
            },
            {
                "scheme": "CPV",
                "id": "34920000",
                "description": "Road equipment"
            },
            {
                "scheme": "CPV",
                "id": "34923000",
                "description": "Road traffic-control equipment"
            },
            {
                "scheme": "CPV",
                "id": "34924000",
                "description": "Variable message signs"
            },
            {
                "scheme": "CPV",
                "id": "34928000",
                "description": "Road furniture"
            },
            {
                "scheme": "CPV",
                "id": "34928100",
                "description": "Crash barriers"
            },
            {
                "scheme": "CPV",
                "id": "34928110",
                "description": "Road barriers"
            },
            {
                "scheme": "CPV",
                "id": "34928120",
                "description": "Barrier components"
            },
            {
                "scheme": "CPV",
                "id": "34928200",
                "description": "Fences"
            },
            {
                "scheme": "CPV",
                "id": "34928450",
                "description": "Bollards"
            },
            {
                "scheme": "CPV",
                "id": "34928470",
                "description": "Signage"
            },
            {
                "scheme": "CPV",
                "id": "34928471",
                "description": "Sign materials"
            },
            {
                "scheme": "CPV",
                "id": "34928472",
                "description": "Sign posts"
            },
            {
                "scheme": "CPV",
                "id": "34972000",
                "description": "Traffic-flow measuring system"
            },
            {
                "scheme": "CPV",
                "id": "34996000",
                "description": "Control, safety or signalling equipment for roads"
            },
            {
                "scheme": "CPV",
                "id": "35100000",
                "description": "Emergency and security equipment"
            },
            {
                "scheme": "CPV",
                "id": "35120000",
                "description": "Surveillance and security systems and devices"
            },
            {
                "scheme": "CPV",
                "id": "35125300",
                "description": "Security cameras"
            },
            {
                "scheme": "CPV",
                "id": "42961100",
                "description": "Access control system"
            },
            {
                "scheme": "CPV",
                "id": "45111290",
                "description": "Primary works for services"
            },
            {
                "scheme": "CPV",
                "id": "45111291",
                "description": "Site-development work"
            },
            {
                "scheme": "CPV",
                "id": "45222300",
                "description": "Engineering work for security installations"
            },
            {
                "scheme": "CPV",
                "id": "45233222",
                "description": "Paving and asphalting works"
            },
            {
                "scheme": "CPV",
                "id": "45314300",
                "description": "Installation of cable infrastructure"
            },
            {
                "scheme": "CPV",
                "id": "45314310",
                "description": "Installation of cable laying"
            },
            {
                "scheme": "CPV",
                "id": "45314320",
                "description": "Installation of computer cabling"
            },
            {
                "scheme": "CPV",
                "id": "48200000",
                "description": "Networking, Internet and intranet software package"
            },
            {
                "scheme": "CPV",
                "id": "48610000",
                "description": "Database systems"
            },
            {
                "scheme": "CPV",
                "id": "48730000",
                "description": "Security software package"
            },
            {
                "scheme": "CPV",
                "id": "50324100",
                "description": "System maintenance services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "North East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "North West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East of England",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "Scotland",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "Wales",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-CFS-277786",
            "name": "Ministry of Defence",
            "identifier": {
                "legalName": "Ministry of Defence"
            },
            "address": {
                "streetAddress": "Army Commercial, Army HQ, Blenheim Building, Marlborough Lines (South Site), Monxton Road",
                "locality": "Andover",
                "postalCode": "SP11 8HT",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Mr James Racheter",
                "email": "armyinfo-strat-cmrcl-0mailbox@mod.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-277786",
        "name": "Ministry of Defence"
    }
}