Planning

390_18 Document Management Solutions

ESPO

This public procurement record has 1 release in its history.

Planning

13 Sep 2017 at 09:06

Planned Procurement Notice
Summary of the contracting process

The procurement process involves the Eastern Shires Purchasing Organisation (ESPO), which is planning to establish a framework agreement titled "390_18 Document Management Solutions." This initiative falls under the document management industry category and is set to take place in the United Kingdom, where the framework will be accessible to various public bodies across all administrative regions. The contract period is scheduled to start on 2nd April 2018 and run until 1st April 2020, with an option for a 24-month extension. A total budget of £30,000,000 is allocated, with a specific budget breakdown for the years 2018 to 2020 amounting to £15,000,000. Businesses interested in participating should note that this is currently in the planning stage and the call for tenders has not yet been published, but expressions of interest can be submitted through the appropriate channels.

This tender presents significant opportunities for growth, particularly for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in document management solutions. The framework seeks suppliers capable of providing electronic document scanning services, document storage and retrieval, and comprehensive document management systems. With the increasing demand for efficient document handling due to digital transformation in public services, businesses equipped with expertise in scanning technologies, archival solutions, and electronic records management will be well-positioned to compete for the contracts within this framework.

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Notice Information

Notice Title

390_18 Document Management Solutions

Notice Description

ESPO is seeking to establish a framework agreement with a number of suppliers for the provision of scanning, storage, retrieval and associated services. The key aim of the framework will be to promote efficiencies and cost savings. Lot 1 - Electronic document scanning services and software solutions - This lot requires service providers to provide a full end-to end scanning solution preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. Including the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated consultancy and training. Lot 2 - Document storage, retrieval and associated services - This lot requires service providers to provide preparation, collection, storage, retrieval, secure disposal of documents and any associated services. Lot 3 - Total document management solutions - This lot requires service providers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval, associated consultancy and training. The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period. As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal To express an interest: (a) Go to www.eastmidstenders.org, (b) Register (c) Search for tender opportunity'390_18', (d) Express an interest. Please note this is a Prior Information Notice and tender documentation is not available yet. Additional information: To express an interest: (a) Go to www.eastmidstenders.org, (b) Register (c) Search for tender opportunity'390_18', (d) Express an interest. Please note this is a Prior Information Notice and tender documentation is not available yet.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ec3f9f20-724d-45ea-b52e-165a1159f626
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/67b76ed1-4945-4fb4-ba4d-d933934ee857
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Framework
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

48311100 - Document management system

63121000 - Storage and retrieval services

72300000 - Data services

72512000 - Document management services

79995100 - Archiving services

79996100 - Records management

79999100 - Scanning services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£30,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Sep 20178 years ago
Submission Deadline
Not specified
Future Notice Date
15 Dec 2017Expired
Award Date
Not specified
Contract Period
1 Apr 2018 - 1 Apr 2020 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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