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Ceremonial and Event Management Services

Department for Digital, Culture, Media and Sport

This public procurement record has 1 release in its history.

Award

01 Feb 2022 at 12:15

Award Notice
Summary of the contracting process

The Department for Digital, Culture, Media and Sport is conducting a public procurement process for "Ceremonial and Event Management Services" under the light touch regime, with an estimated contract value between £40 million and £68 million. The procurement method adopted is a competitive procedure with negotiation, and the current stage is complete. This process pertains to the management of significant Royal and State Ceremonial events occurring in locations such as London and Windsor. The contract includes services related to various national ceremonies, with an emphasis on planning, coordination, and logistical management.

This tender offers substantial opportunities for businesses, particularly those involved in event management, project management consultancy, and logistics services. Companies that can demonstrate experience in delivering large-scale events, including those requiring intricate planning and organisation, will find this tender aligns well with their capabilities. Additionally, firms specialising in various supporting services such as digital broadcasting, temporary structures, and crowd management would be well-suited to participate in this competitive process.

How relevant is this notice?

Notice Information

Notice Title

Ceremonial and Event Management Services

Notice Description

The Authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of Royal and State Ceremonial events in London and Windsor, that are of national and international significance. The programme of events include but are not limited to: *National Service of Remembrance at the Cenotaph (Remembrance Sunday) *State Visits to the UK by foreign Heads of State *Flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day *A number of other major royal events *Other memorial occasions on an adhoc basis Please be advised that the estimated value of this contract is estimated to be PS40million - PS68million which comprises a programme of planned events worth between PS1million - PS2million per annum and other unscheduled major events.

Lot Information

Lot 1

DCMS is seeking a supplier that will provide a full turnkey event and project management service. The services that are required include but are not limited to the following: * Event planning, coordination and management * Planning of works and delivery * Project Management * Logistics management * Event digital services - large screens for media broadcasting * Supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment colelction and processing) * Financial management and reporting * Reinstatement works * Storage of temporary structures and event items * Provision and installation of Public Address System * Provision and deployment of portable radios * Provision and management of Public Toilets * Provision of stewards and support staff * Provision of flags and flagpoles * Provision of temporary media structures and enclosures * Installation of event items and other temporary structures

Options: Optional extension(s) up to 48 months are available under the contract in increments of 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-031190
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002806-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

24 - Chemical products

32 - Radio, television, communication, telecommunication and related equipment

34 - Transport equipment and auxiliary products to transportation

35 - Security, fire-fighting, police and defence equipment

48 - Software package and information systems

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

24955000 - Chemical toilets

32000000 - Radio, television, communication, telecommunication and related equipment

32344210 - Radio equipment

32344280 - Portable radios

34928200 - Fences

35821000 - Flags

35821100 - Flagpole

48952000 - Public address systems

71242000 - Project and design preparation, estimation of costs

72224000 - Project management consultancy services

79421000 - Project-management services other than for construction work

79421100 - Project-supervision services other than for construction work

79710000 - Security services

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£72,183,780 £10M-£100M

Notice Dates

Publication Date
1 Feb 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Sep 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department for Digital, Culture, Media and Sport
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW17 8SL
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI34 Wandsworth
Delivery Location
Not specified
Local Authority
Wandsworth
Electoral Ward
Tooting Bec
Westminster Constituency
Tooting

Supplier Information

Number of Suppliers
1
Supplier Name

Arcadis (UK) Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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