Planning

PSNI Core IT Preliminary Market Engagement

POLICE SERVICE NORTHERN IRELAND (PSNI)

This public procurement record has 2 releases in its history.

PlanningUpdate

01 Oct 2025 at 14:01

UK2 - Preliminary Market Engagement Notice
Planning

16 May 2025 at 13:41

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process is currently in the planning stage for the Police Service Northern Ireland (PSNI), which is seeking to establish a contract for Core IT services. This process, focusing on the services industry category, is located in Belfast, Northern Ireland. The contracting authority involved is the Construction and Procurement Delivery – Supplies and Services Division, which serves as a Centre of Procurement Expertise for central government in Northern Ireland. The preliminary market engagement has been concluded as of 29th September 2025, with a tender competition anticipated to be published in December 2025. The prospective contract is scheduled to commence in April 2027 and span at least four years, with possibilities for further extensions. Estimated contract values range from £9 million to £17 million annually.

This tender presents significant opportunities for businesses specialising in IT services, consulting, software development, internet services, and support. Enterprises with experience in secure, available, and confidential IT service delivery will find themselves well-suited to compete. Moreover, with the PSNI's need to ensure robust IT services across a large network supporting both police officers and civilian staff, businesses that can provide scalable and reliable IT solutions will find a prime avenue for business growth. Given the substantial contract value and potential extensions, winning this tender could lead to sustained business benefits in a strategically important market.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

PSNI Core IT Preliminary Market Engagement

Notice Description

The PSNI is currently preparing to initiate a procurement process to establish a contract with a Supplier to provide a range of Core IT services. The potential scale and scope of these services is such that it offers a significant opportunity to bidders. Prior to initiating the procurement the PSNI wishes to establish the level of market interest in participating in the procurement process. The PSNI is a dynamic, constantly evolving law enforcement organisation. Uniquely within the UK, it works in the context of a sustained and ongoing home-grown terrorist threat, with all the operational challenge that entails. The PSNI's IT branch is called Information and Communication Services (ICS). ICS is responsible for the delivery of IT services to a workforce of approximately 6,300 police officers and just over 2,000 civilian staff, spread over more than 70 sites across Northern Ireland. In addition, PSNI manage links to national systems and other Criminal Justice Organisations (CJOs) such as the Courts Service and the Public Prosecution Service (PPS). PSNI are seeking a long-term partner to provide secure, available, and confidential IT services for a period of at least the four years following April 2027, with optional further extensions. Based on historical spend patterns, annual spend on the contract may range from PS9m to PS17m, however this cannot be interpreted as a guaranteed level of spend.

Planning Information

The Preliminary Market Engagement for this requirement has now been concluded-the PME is now closed. A Preliminary Market Engagement notice, and questionnaire was previously published on 16 May 2025. There were 14 responses received from suppliers by the deadline of 30th May 2025, presenting their feedback. As stated in the questionnaire, due to the large volume of responses received, PSNI invoked the right to meet with a selection of respondents only. This approach was taken to ensure the most effective use of time and resources, and only those responses PSNI wished to explore further were invited to participate in face-to-face meetings. A total of 6 supplier were invited to face-to-face meetings. All 14 suppliers were informed of the decision via eTendersNI on 9th June 2025. The face-to-face meetings were held individually in Belfast on 1st July 2025. Following this a document entitled 'ID 5885241 PME meeting - Questions raised by suppliers’ containing questions raised at the face-to-face meetings, along with the response provided, was uploaded to eTendersNI on 28 July 2025. This ensures that all interested suppliers, including those not invited to the meetings, have access to the same information which is free to view under the CfT ID 5885241 document section on eTendersNI. It is currently anticipated that the resulting tender competition will be published via eTendersNI in December 2025. It should be noted that the estimated value provided within this notice is indicative only, and will be finalised prior to any Tender Notice being published. Dates provided in relation to subsequent contract are very much estimated and will be refined following the outcome of the Preliminary Market Engagement and publication of the Tender Notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0515fb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061400-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£50,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POLICE SERVICE NORTHERN IRELAND (PSNI)
Additional Buyers

CPD - SUPPLIES & SERVICES DIVISION

Contact Name
Not specified
Contact Email
ssdadmin.cpd@finance-ni.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT5 6LE
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0515fb-2025-10-01T15:01:23+01:00",
    "date": "2025-10-01T15:01:23+01:00",
    "ocid": "ocds-h6vhtk-0515fb",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJGZ-5912-BTWQ",
            "name": "Police Service Northern Ireland (PSNI)",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJGZ-5912-BTWQ"
            },
            "address": {
                "streetAddress": "65 Knock Road",
                "locality": "Belfast",
                "postalCode": "BT5 6LE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.psni.police.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-NIR",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies & Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.",
            "details": {
                "url": "https://www.finance-ni.gov.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJGZ-5912-BTWQ",
        "name": "Police Service Northern Ireland (PSNI)"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Preliminary Market Engagement for this requirement has now been concluded-the PME is now closed. A Preliminary Market Engagement notice, and questionnaire was previously published on 16 May 2025. There were 14 responses received from suppliers by the deadline of 30th May 2025, presenting their feedback. As stated in the questionnaire, due to the large volume of responses received, PSNI invoked the right to meet with a selection of respondents only. This approach was taken to ensure the most effective use of time and resources, and only those responses PSNI wished to explore further were invited to participate in face-to-face meetings. A total of 6 supplier were invited to face-to-face meetings. All 14 suppliers were informed of the decision via eTendersNI on 9th June 2025. The face-to-face meetings were held individually in Belfast on 1st July 2025. Following this a document entitled 'ID 5885241 PME meeting - Questions raised by suppliers' containing questions raised at the face-to-face meetings, along with the response provided, was uploaded to eTendersNI on 28 July 2025. This ensures that all interested suppliers, including those not invited to the meetings, have access to the same information which is free to view under the CfT ID 5885241 document section on eTendersNI. It is currently anticipated that the resulting tender competition will be published via eTendersNI in December 2025. It should be noted that the estimated value provided within this notice is indicative only, and will be finalised prior to any Tender Notice being published. Dates provided in relation to subsequent contract are very much estimated and will be refined following the outcome of the Preliminary Market Engagement and publication of the Tender Notice.",
                "dueDate": "2025-05-30T23:59:59+01:00",
                "status": "met",
                "dateMet": "2025-09-29T00:00:00+01:00"
            }
        ],
        "documents": [
            {
                "id": "022284-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/022284-2025",
                "datePublished": "2025-05-16T14:41:20+01:00",
                "format": "text/html"
            },
            {
                "id": "061400-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/061400-2025",
                "datePublished": "2025-10-01T15:01:23+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ID 5885241",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PSNI Core IT Preliminary Market Engagement",
        "description": "The PSNI is currently preparing to initiate a procurement process to establish a contract with a Supplier to provide a range of Core IT services. The potential scale and scope of these services is such that it offers a significant opportunity to bidders. Prior to initiating the procurement the PSNI wishes to establish the level of market interest in participating in the procurement process. The PSNI is a dynamic, constantly evolving law enforcement organisation. Uniquely within the UK, it works in the context of a sustained and ongoing home-grown terrorist threat, with all the operational challenge that entails. The PSNI's IT branch is called Information and Communication Services (ICS). ICS is responsible for the delivery of IT services to a workforce of approximately 6,300 police officers and just over 2,000 civilian staff, spread over more than 70 sites across Northern Ireland. In addition, PSNI manage links to national systems and other Criminal Justice Organisations (CJOs) such as the Courts Service and the Public Prosecution Service (PPS). PSNI are seeking a long-term partner to provide secure, available, and confidential IT services for a period of at least the four years following April 2027, with optional further extensions. Based on historical spend patterns, annual spend on the contract may range from PS9m to PS17m, however this cannot be interpreted as a guaranteed level of spend.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 60000000,
            "amount": 50000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2031-03-31T23:59:59+01:00",
                    "maxExtentDate": "2035-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "status": "planning",
        "communication": {
            "futureNoticeDate": "2025-12-01T23:59:59+00:00"
        },
        "amendments": [
            {
                "id": "061400-2025",
                "description": "This notice has been edited. This Notice has been updated to Reflect Completion of the PME stage (see \"Procurement Description\" section for further details)."
            }
        ]
    },
    "language": "en"
}