EEM0067 - Fire Safety, Security & Entry and Access Systems Framework

Notice Title

EEM0067 - Fire Safety, Security & Entry and Access Systems Framework

Notice Description

EEM are conducting this tender exercise to procure a Fire Safety, Security & Entry and Access Systems Framework to replace our existing EEM0037 Framework (expiring 29th August 2026) and EEM0067 Framework (expiring 23rd October 2026) into a single, consolidated Framework. The Framework will provide EEM Members with a provision for Fire Safety, Security and Entry and Access Systems Framework Services delivered via this Framework will be to domestic and commercial properties. Domestic properties will typically be consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, and depots and any other building owned and/or managed by our membership. Commercial properties will include but not be limited to business units, office buildings, hospitals and care facilities, academies, schools, colleges, universities, education centres, student accommodation, homes and care facilities for older people, children's homes and centres, community centres, leisure centres and gyms, libraries, pavilions, changing rooms and public toilets, outdoor leisure facilities, car parks, industrial units, depots, and garages. The Framework will be split into the following workstream and geographical Lots: Lot 1 - (Active Fire Safety) Install and Maintenance of Fire and Intruder Alarms and Fire Protection Equipment Sub Lot 1 - Midlands Sub Lot 2 - National Lot 2 - Install and Maintenance of Door Entry, Access Control Systems, Automatic Gates and Barriers, Intruder Alarm Systems and CCTV Sub Lot 1 - Midlands Sub Lot 2 - National Lot 3 - Install and Maintenance of Warden Call and Assisted Living Systems Sub Lot 1 - Midlands Sublot 2 - National Lot 1 is being created to support Members by providing the supply, installation, servicing and ongoing maintenance of fire safety systems and equipment, covering but not limited to: Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless). Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless). Detection Devices (Smoke, Flame, Optical Beam, Heat, Carbon Monoxide, Multi-Sensor, Aspirating Smoke and Manual Call Points). Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders and Visual Alarm Signals). Sprinkler, Misting and Suppression Systems, New Installations, Maintenance and Repairs. Aspirating System Installations, Upgrades, Maintenance and Repairs. Fire Protection Equipment Supply, Maintenance, and Refill o Fire Extinguishers o Fire Hydrants o Fire Dampers o Fire ShuttersWI o Fire Blankets o Fire Evacuation Chairs o Hose Reels, Inlets, Valves and Nozzles o Safety Signs Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades Fire Door Inspection Services Emergency Lighting Systems Maintenance, Repairs and System Upgrades Intruder Alarm System To bid for Lot 1 you MUST be able to undertake all works as listed in the specification and Pricing Schedule. Submissions for a specific element of work such as Fire Extinguishers or Sprinkler Systems will not be accepted. Lot 2 is being created to support Members through the provision of secure, reliable and fully integrated security and access solutions. The scope includes the design, supply, installation, servicing and ongoing maintenance of the following systems: Door Entry and Access Control Audio, video, digital and IP-based door entry systems Keypad, fob, card and biometric access control solutions Integration with existing security and building management systems Servicing, preventative maintenance and reactive repairs Intruder Alarm System CCTV and Surveillance Fixed, dome and PTZ CCTV cameras IP, HD and networked CCTV systems Recording, monitoring and remote access equipment Integration with wider security platforms Planned preventative and reactive maintenance services Automated Entry and Physical Security Systems Automated and manual gates and barriers Automatic sliding, swing and revolving doors Bollards Roller shutters and security grilles Systems regulating pedestrian and vehicular access Compliance with safety, legislative and accessibility requirements Routine inspection, testing and scheduled maintenance Reactive maintenance and repair services This lot provides a comprehensive approach to access control, site security and automated entry, ensuring safe, compliant and resilient solutions across Member estates. Contractors applying for Lot 2 must be able to undertake Fire Safety, Security & Entry and Access Systems works as covered by this lot to ensure the bid is compliant. To bid for Lot 2 you MUST be able to undertake all works as listed in the specification and Pricing Schedule. Submissions for a specific element of work such as CCTV systems or Door Entry will not be accepted. Lot 3 is being created to support Members by providing solutions to support independent living and resident safety, particularly in sheltered and supported housing schemes. It covers the installation and upkeep of technology that enables effective communication and emergency response, including (but not limited to): Warden call and nurse call systems Telecare and telehealth devices Personal alarms and emergency pull cords Assisted living systems Integration with monitoring centres Regular testing and maintenance Reactive maintenance To bid for Lot 3 you MUST be able to undertake all works as listed in the specification and Pricing Schedule. Submissions for a specific element of work such as Assisted Living Systems or Personal Alarms will not be accepted. The timetable for this procurement is subject to amendment at the sole discretion of EEM. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration all lots, length of call off contracts and that the EEM membership may grow over the framework lifetime. The Framework is being procured by EEM on behalf of the organisations that have been accepted as authorised users. Authorised User means EEM and any other contracting authority (as defined in Section 2 PA23) described in the Tender Notice that is also listed as an authorised user on EEM's website https://eem.org.uk/members/ Authorised users are classed as any current company law member, any future company law members and any user that has been authorised access to the frameworks and other public procurement tools provided by EEM. EEM is incorporated as a company limited by guarantee and is owned and governed by a small number of organisations who make up our 'Company Law Members', all of which are Contracting Authorities in their own right. The Framework Agreements being procured by the procurement exercise begun by publication of the Contract Notice will be entered by EEM as the Contracting Authority which will have undertaken and completed that procurement exercise. Any reference in the Tender Notice or tender documents to Contracting Authority is deemed to be and include a reference to EEM. The organisations entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of the Tender Notice are: Any current EEM Member - being an organisation which is a Company Law Member of EEM at the date of this Tender Notice and being one of the organisations who owns and governs EEM; Any Future Member of EEM, from time to time Company Law Members and the EEM Board may appoint additional organisations to become Company Law Members. All Future Members will also be Contracting Authorities in their own right; and A Framework User - being an organisation who has signed and agreed to the terms of accessing EEM Frameworks and who is authorised to access the frameworks and other public procurement tools provided by EEM. EEM frameworks may accessed by all publicly funded organisations. Frameworks can be used by any organisation that falls in to one or more of the categories listed below and can be identified through the links provided as users in accordance with the Procurement Act 2023. The list of potential framework users below is not exhaustive of all organisations who can utilise EEM services, access will be granted to any publicly funded organisation. Registered Social Landlords in England and Wales, including but not limited to: 1. Registered Social Landlords in England and Wales, including but not limited to https://www.gov.uk/government/publications/registered-providers-of-social-housing 2. Local Authorities, including but not limited to England and List of councils in Wales. .3. National Health Service (NHS) bodies including NHS Trusts, foundation trusts, Integrated Care Boards or Partnerships, GP federations and other health and social care providers within England and Wales. 4. All emergency services including Police Forces, fire and rescue departments and emergency medical services. 5. All education establishments including but not limited to, schools maintained by local authorities, academy trusts, colleges, universities and other further education establishments. 6. Registered Charities with a relevant link to the core purpose and services provided by EEM. 7. Central government departments and their agencies 8. All other contracting authorities as defined in the Procurement Act 2023.

Lot Information

Lot 1 - Sub Lot 1: - (Active Fire Safety) Install and Maintenance of Fire and Intruder Alarms and Fire Protection Equipment - Midlands

Lot 1 is being created to support Members by providing the supply, installation, servicing and ongoing maintenance of fire safety systems and equipment, covering but not limited to: Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless). Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless). Detection Devices (Smoke, Flame, Optical Beam, Heat, Carbon Monoxide, Multi-Sensor, Aspirating Smoke and Manual Call Points). Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders and Visual Alarm Signals). Sprinkler, Misting and Suppression Systems, New Installations, Maintenance and Repairs. Aspirating System Installations, Upgrades, Maintenance and Repairs. Fire Protection Equipment Supply, Maintenance, and Refill o Fire Extinguishers o Fire Hydrants o Fire Dampers o Fire ShuttersWI o Fire Blankets o Fire Evacuation Chairs o Hose Reels, Inlets, Valves and Nozzles o Safety Signs Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades Fire Door Inspection Services Emergency Lighting Systems Maintenance, Repairs and System Upgrades Intruder Alarm System Organisations can use subcontractors to fulfil requirements within Lot 1 providing they make it clear within their bid that they will be doing this. Selection Processes via Lot 1 of the Framework should be for installation and maintenance of fire and intruder alarm and detection systems and fire protection equipment as described above. However, should a member require a single contract and contractor to carry out aspects of works covered by Lot 1 and 2 of this framework, they will be entitled to award a contract via lot 1 providing contractors on this lot want to participate in the opportunity and can competently carry out the work or will ensure they use a suitable subcontractor or third party to certify the work where required to do so. Where a single contract and contractor is required, it will be either a contractor who sits on both lots or one who sits on this lot but can fulfil the requirements through the use of a suitable subcontractor or third party to certify the work where required to do so. It will be the members' choice as to the route they pick.

Lot 1 is being created to support Members by providing the supply, installation, servicing and ongoing maintenance of fire safety systems and equipment, covering but not limited to: Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless). Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless). Detection Devices (Smoke, Flame, Optical Beam, Heat, Carbon Monoxide, Multi-Sensor, Aspirating Smoke and Manual Call Points). Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders and Visual Alarm Signals). Sprinkler, Misting and Suppression Systems, New Installations, Maintenance and Repairs. Aspirating System Installations, Upgrades, Maintenance and Repairs. Fire Protection Equipment Supply, Maintenance, and Refill o Fire Extinguishers o Fire Hydrants o Fire Dampers o Fire ShuttersWI o Fire Blankets o Fire Evacuation Chairs o Hose Reels, Inlets, Valves and Nozzles o Safety Signs Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades Fire Door Inspection Services Emergency Lighting Systems Maintenance, Repairs and System Upgrades Intruder Alarm System To bid for Lot 1 you MUST be able to undertake all works as listed in the specification and Pricing Schedule. Submissions for a specific element of work such as Fire Extinguishers or Sprinkler Systems will not be accepted. Organisations can use subcontractors to fulfil requirements within Lot 1 providing they make it clear within their bid that they will be doing this. Selection Processes via Lot 1 of the Framework should be for installation and maintenance of fire and intruder alarm and detection systems and fire protection equipment as described above. However, should a member require a single contract and contractor to carry out aspects of works covered by Lot 1 and 2 of this framework, they will be entitled to award a contract via lot 1 providing contractors on this lot want to participate in the opportunity and can competently carry out the work or will ensure they use a suitable subcontractor or third party to certify the work where required to do so. Where a single contract and contractor is required, it will be either a contractor who sits on both lots or one who sits on this lot but can fulfil the requirements through the use of a suitable subcontractor or third party to certify the work where required to do so. It will be the members' choice as to the route they pick.

Lot 2 is being created to support Members through the provision of secure, reliable and fully integrated security and access solutions. The scope includes the design, supply, installation, servicing and ongoing maintenance of the following systems: Door Entry and Access Control Audio, video, digital and IP-based door entry systems Keypad, fob, card and biometric access control solutions Integration with existing security and building management systems Servicing, preventative maintenance and reactive repairs CCTV, Surveillance and Intruder Alarms Fixed, dome and PTZ CCTV cameras IP, HD and networked CCTV systems Recording, monitoring and remote access equipment Integration with wider security platforms Intruder alarm systems Planned preventative and reactive maintenance services Automated Entry and Physical Security Systems Automated and manual gates and barriers Automatic sliding, swing and revolving doors Bollards Roller shutters and security grilles Systems regulating pedestrian and vehicular access Compliance with safety, legislative and accessibility requirements Routine inspection, testing and scheduled maintenance Reactive maintenance and repair services This lot provides a comprehensive approach to access control, site security and automated entry, ensuring safe, compliant and resilient solutions across Member estates. Organisations can use subcontractors to fulfil requirements within Lot 2 providing they make it clear within their bid that they will be doing this. Selection Processes via Lot 2 of the Framework should be for installation and maintenance of door entry, access control, intruder, auto doors, barriers and CCTV systems. However, should a member require a single contract and contractor to carry out aspects of works covered by Lot 1 and 2 of this framework, they will be entitled to award a contract via lot 2 providing contractors on this lot want to participate in the opportunity and can competently carry out the work or will ensure they use a suitable subcontractor or third party to certify the work where required to do so. Where a single contract and contractor is required, it will be either a contractor who sits on both lots or one who sits on this lot but can fulfil the requirements through the use of a suitable subcontractor or third party to certify the work where required to do so. It will be the members' choice as to the route they pick.

Lot 2 is being created to support Members through the provision of secure, reliable and fully integrated security and access solutions. The scope includes the design, supply, installation, servicing and ongoing maintenance of the following systems: Door Entry and Access Control Audio, video, digital and IP-based door entry systems Keypad, fob, card and biometric access control solutions Integration with existing security and building management systems Servicing, preventative maintenance and reactive repairs CCTV, Surveillance and Intruder Alarms Fixed, dome and PTZ CCTV cameras IP, HD and networked CCTV systems Recording, monitoring and remote access equipment Integration with wider security platforms Intruder alarm systems Planned preventative and reactive maintenance services Automated Entry and Physical Security Systems Automated and manual gates and barriers Automatic sliding, swing and revolving doors Bollards Roller shutters and security grilles Systems regulating pedestrian and vehicular access Compliance with safety, legislative and accessibility requirements Routine inspection, testing and scheduled maintenance Reactive maintenance and repair services This lot provides a comprehensive approach to access control, site security and automated entry, ensuring safe, compliant and resilient solutions across Member estates. Organisations can use subcontractors to fulfil requirements within Lot 2 providing they make it clear within their bid that they will be doing this. Selection Processes via Lot 2 of the Framework should be for installation and maintenance of door entry, access control, intruder, auto doors, barriers and CCTV systems. However, should a member require a single contract and contractor to carry out aspects of works covered by Lot 1 and 2 of this framework, they will be entitled to award a contract via lot 2 providing contractors on this lot want to participate in the opportunity and can competently carry out the work or will ensure they use a suitable subcontractor or third party to certify the work where required to do so. Where a single contract and contractor is required, it will be either a contractor who sits on both lots or one who sits on this lot but can fulfil the requirements through the use of a suitable subcontractor or third party to certify the work where required to do so. It will be the members' choice as to the route they pick.

Lot 3 is being created to support Members by providing solutions to support independent living and resident safety, particularly in sheltered and supported housing schemes. It covers the installation and upkeep of technology that enables effective communication and emergency response, including (but not limited to ): Warden call and nurse call systems Telecare and telehealth devices Personal alarms and emergency pull cords Assisted living systems Integration with monitoring centres Regular testing and maintenance Reactive maintenance Organisations can use subcontractors to fulfil requirements within Lot 3 providing they make it clear within their bid that they will be doing this.

Lot 3 is being created to support Members by providing solutions to support independent living and resident safety, particularly in sheltered and supported housing schemes. It covers the installation and upkeep of technology that enables effective communication and emergency response, including (but not limited to): Warden call and nurse call systems Telecare and telehealth devices Personal alarms and emergency pull cords Assisted living systems Integration with monitoring centres Regular testing and maintenance Reactive maintenance Organisations can use subcontractors to fulfil requirements within Lot 3 providing they make it clear within their bid that they will be doing this.

Planning Information

The purpose of this engagement process is to conduct preliminary market engagement with potential contractors interested in participating in the upcoming EEM0067 Fire & Intruder Alarms and Fire Protection Framework. This process will help us understand market capabilities, refine our procurement strategy, and ensure that the framework is structured effectively to meet project requirements. This preliminary market engagement notice is being used to engage with the market and interested organisations are encouraged to: - Complete the Fire & Intruder Alarms and Fire Protection Framework market engagement questionnaire to express their interest and provide initial feedback: https://forms.office.com/e/h0J0rreYPV - Register interest in attending a meet the buyer session by emailing rosie@eem.org.uk with the preferred dates and max 3 attendees, these will be held between mid November - December 2025 either on Microsoft Teams or at EEM Offices: Unit 3 Maisies Way South Normanton Alfreton, Derbyshire DE55 2DS. Interested organisations should note the questionnaire link will expire on 31st January 2026 14:00. The details contained within this notice are provisional and are subject to change. This is a preliminary market engagement notice, and the tender documents are NOT available at this stage. EEM expect to release the tender in May 2026.

Publication & Lifecycle

Open Contracting ID

ocds-h6vhtk-051fc1

Publication Source

Find A Tender Service

Latest Notice

https://www.find-tender.service.gov.uk/Notice/072440-2026

Current Stage

Tender

All Stages

Planning, Tender

Procurement Classification

Notice Type

UK4 - Tender Notice

Procurement Type

Framework

Procurement Category

Services

Procurement Method

Open

Procurement Method Details

Open procedure

Tender Suitability

SME, VCSE

Awardee Scale

Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

34 - Transport equipment and auxiliary products to transportation

35 - Security, fire-fighting, police and defence equipment

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

79 - Business services: law, marketing, consulting, recruitment, printing and security

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CPV Codes

31500000 - Lighting equipment and electric lamps

31625000 - Burglar and fire alarms

32360000 - Intercom equipment

34928300 - Safety barriers

35111300 - Fire extinguishers

35111320 - Portable fire-extinguishers

35111500 - Fire suppression system

35125300 - Security cameras

39525400 - Fire blankets

42961100 - Access control system

44115500 - Sprinkler systems

44480000 - Miscellaneous fire-protection equipment

45310000 - Electrical installation work

45312100 - Fire-alarm system installation work

45343100 - Fireproofing work

45343230 - Sprinkler systems installation work

50000000 - Repair and maintenance services

50330000 - Maintenance services of telecommunications equipment

50610000 - Repair and maintenance services of security equipment

51700000 - Installation services of fire protection equipment

79710000 - Security services

Notice Value(s)

Tender Value

£125,000,000 £100M-£1B

Lots Value

£550,000,000 £100M-£1B

Awards Value

Not specified

Contracts Value

Not specified

Notice Dates

Publication Date

31 Jul 20261 months ago

Submission Deadline

18 Aug 2026Expired

Future Notice Date

18 May 2026Expired

Award Date

Not specified

Contract Period

9 Nov 2026 - 8 Nov 2030 4-5 years

Recurrence

Not specified

Notice Status

Tender Status

Active

Lots Status

Active

Awards Status

Not Specified

Contracts Status

Not Specified

Contracting Authority (Buyer)

Main Buyer

EFFICIENCY EAST MIDLANDS LIMITED

Contact Name

Available with D3 Tenders Premium →

Contact Email

Available with D3 Tenders Premium →

Contact Phone

Available with D3 Tenders Premium →

Buyer Location

Locality

ALFRETON

Postcode

DE55 2DS

Postcode Area

Derby

Country

England

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Major Region (ITL 1)

TLF East Midlands (England)

Basic Region (ITL 2)

TLF1 Derbyshire and Nottinghamshire

Small Region (ITL 3)

TLF12 East Derbyshire

Delivery Location

TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales

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Local Authority

Bolsover

Electoral Ward

South Normanton East

Westminster Constituency

Bolsover

Notice Documents

• https://www.find-tender.service.gov.uk/Notice/072440-2026
  31st July 2026 - Tender notice on Find a Tender
• https://www.find-tender.service.gov.uk/Notice/059142-2026
  23rd June 2026 - Tender notice on Find a Tender
• https://www.find-tender.service.gov.uk/Notice/053154-2026
  5th June 2026 - Tender notice on Find a Tender
• https://www.find-tender.service.gov.uk/Notice/067828-2025
  23rd October 2025 - Preliminary market engagement notice on Find a Tender
• https://www.find-tender.service.gov.uk/Notice/025463-2025
  23rd May 2025 - Pipeline notice on Find a Tender

Notice URLs

• https://eem.org.uk/members/
• https://forms.office.com/e/h0J0rreYPV
• https://www.delta-esourcing.com/
• https://www.gov.uk/government/publications/registered-providers-of-social-housing
• https://www.legislation.gov.uk/ukpga/2023/54/contents