Notice Information
Notice Title
TfW Retail Ticketing Solution (RTS)
Notice Description
Following the recent tender exercise this is to notify the market of the award of a new contract to the Supplier offering the most advantageous tender for the provision of a new Retail Ticketing Solution to TFWRL.
Lot Information
Lot 1
Options: - EMV PAYG Capability - Carry Bags for Storage (If not fixed assets or lockable mobile assets) - Magnetic stripe card read / write machine for ticket sales and exchanges - Basic Price Display Units (PDUs) - Removal / Recycle / Disposal Per Set (incumbent hardware) - Carry Bags and Belts for mobile devices - Carry Bags for Storage (If not fixed assets or lockable mobile assets)
Renewal: Option to extend for up to three (3) periods of twelve(12) months each.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05221d
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/080352-2025
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
34 - Transport equipment and auxiliary products to transportation
50 - Repair and maintenance services
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
30123100 - Ticket-validation machines
30144200 - Ticket-issuing machines
34980000 - Transport tickets
50316000 - Maintenance and repair of ticket-issuing machinery
50317000 - Maintenance and repair of ticket-validation machinery
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- £7,000,000 £1M-£10M
- Lots Value
- £7,000,000 £1M-£10M
- Awards Value
- £6,727,252 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 5 Dec 20254 days ago
- Submission Deadline
- 16 Jul 2025Expired
- Future Notice Date
- 1 Sep 2025Expired
- Award Date
- 26 Nov 20252 weeks ago
- Contract Period
- 23 Dec 2025 - 22 Dec 2028 3-4 years
- Recurrence
- 2030-07-01
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- procurement.help@tfwrail.wales, supplychain@tfw.wales
- Contact Phone
- Not specified
Buyer Location
- Locality
- PONTYPRIDD
- Postcode
- CF37 4TH
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL51 Central Valleys and Bridgend
- Delivery Location
- TLL Wales
-
- Local Authority
- Rhondda Cynon Taf
- Electoral Ward
- Pontypridd Town
- Westminster Constituency
- Pontypridd
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/080352-2025
5th December 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/078263-2025
28th November 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/031629-2025
11th June 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/026201-2025
23rd May 2025 - Pipeline notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05221d-2025-12-05T16:52:13Z",
"date": "2025-12-05T16:52:13Z",
"ocid": "ocds-h6vhtk-05221d",
"initiationType": "tender",
"planning": {
"documents": [
{
"id": "026201-2025",
"documentType": "plannedProcurementNotice",
"noticeType": "UK1",
"description": "Pipeline notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/026201-2025",
"datePublished": "2025-05-23T12:26:44+01:00",
"format": "text/html"
}
]
},
"parties": [
{
"id": "GB-COH-12619906",
"name": "Transport for Wales Rail Limited (Utility Buyer)",
"identifier": {
"scheme": "GB-COH",
"id": "12619906"
},
"address": {
"streetAddress": "3 Llys Cadwyn, Taff Street",
"locality": "Pontypridd",
"postalCode": "CF37 4TH",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL15"
},
"contactPoint": {
"email": "supplychain@tfw.wales"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.tfwrail.wales",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
},
{
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"description": "Welsh devolved regulations apply"
}
]
}
},
{
"id": "GB-COH-09476013",
"name": "Transport for Wales",
"identifier": {
"scheme": "GB-COH",
"id": "09476013"
},
"address": {
"streetAddress": "3 Llys Cadwyn, Taff Street",
"locality": "Pontypridd",
"postalCode": "CF37 4TH",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL15"
},
"contactPoint": {
"email": "supplychain@tfw.wales"
},
"roles": [
"buyer"
],
"details": {
"url": "https://tfw.wales/",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
},
{
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"description": "Welsh devolved regulations apply"
}
]
}
},
{
"id": "GB-PPON-PVJP-5451-JYWQ",
"name": "Transport for Wales Rail Limited (Utility Buyer)",
"identifier": {
"scheme": "GB-PPON",
"id": "PVJP-5451-JYWQ"
},
"address": {
"streetAddress": "3 Llys Cadwyn",
"locality": "Pontypridd",
"postalCode": "CF37 4TH",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL15"
},
"contactPoint": {
"email": "procurement.help@tfwrail.wales"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.tfwrail.wales",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
},
{
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"description": "Welsh devolved regulations apply"
}
]
}
},
{
"id": "GB-PPON-PMJL-5169-MRDN",
"name": "Vix Technology UK Limited",
"identifier": {
"scheme": "GB-PPON",
"id": "PMJL-5169-MRDN"
},
"address": {
"streetAddress": "Ridgecourt The Ridge",
"locality": "Surrey",
"postalCode": "KT18 7EP",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ26"
},
"contactPoint": {
"email": "uk.tenders@vixtechnology.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
},
"control": {
"description": "VIX AFC Limited, 02649163, Ridgecourt The Ridge, Epsom, Surrey, KT18 7EP, UK"
}
}
],
"buyer": {
"id": "GB-PPON-PVJP-5451-JYWQ",
"name": "Transport for Wales Rail Limited (Utility Buyer)"
},
"tender": {
"id": "TFW0910.00",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "TfW Retail Ticketing Solution (RTS)",
"description": "Following the recent tender exercise this is to notify the market of the award of a new contract to the Supplier offering the most advantageous tender for the provision of a new Retail Ticketing Solution to TFWRL.",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
},
{
"scheme": "CPV",
"id": "30123100",
"description": "Ticket-validation machines"
},
{
"scheme": "CPV",
"id": "30144200",
"description": "Ticket-issuing machines"
},
{
"scheme": "CPV",
"id": "34980000",
"description": "Transport tickets"
},
{
"scheme": "CPV",
"id": "50316000",
"description": "Maintenance and repair of ticket-issuing machinery"
},
{
"scheme": "CPV",
"id": "50317000",
"description": "Maintenance and repair of ticket-validation machinery"
}
],
"deliveryAddresses": [
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 8400000,
"amount": 7000000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"contractPeriod": {
"startDate": "2025-10-01T00:00:00+01:00",
"endDate": "2028-09-30T23:59:59+01:00",
"maxExtentDate": "2031-09-30T23:59:59+01:00"
},
"status": "complete",
"value": {
"amountGross": 8400000,
"amount": 7000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "Experience Questions 5% Wellbeing of Future Generations Act related Questions 10% Quality Questions 20% Functional Requirements 20% Non-functional Requirements 10%",
"numbers": [
{
"number": 65,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 35,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Please refer to tender documentation"
},
{
"type": "technical",
"description": "Please refer to tender documentation"
}
]
},
"suitability": {
"sme": true
},
"hasRenewal": true,
"renewal": {
"description": "Option to extend for up to three (3) periods of twelve(12) months each."
},
"hasOptions": true,
"options": {
"description": "- EMV PAYG Capability - Carry Bags for Storage (If not fixed assets or lockable mobile assets) - Magnetic stripe card read / write machine for ticket sales and exchanges - Basic Price Display Units (PDUs) - Removal / Recycle / Disposal Per Set (incumbent hardware) - Carry Bags and Belts for mobile devices - Carry Bags for Storage (If not fixed assets or lockable mobile assets)"
}
}
],
"communication": {
"futureNoticeDate": "2025-09-01T23:59:59+01:00"
},
"status": "complete",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"specialRegime": [
"utilities"
],
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "https://etenderwales.bravosolution.co.uk ITT code - itt_117811",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en",
"cy"
]
},
"tenderPeriod": {
"endDate": "2025-07-16T12:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-07-08T17:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-09-19T23:59:59+01:00"
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "031629-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/031629-2025",
"datePublished": "2025-06-11T15:57:50+01:00",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2030-07-01T23:59:59+01:00"
}
]
}
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 4,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "TfW Retail Ticketing Solution (RTS)",
"status": "pending",
"date": "2025-11-26T00:00:00+00:00",
"value": {
"amountGross": 8192702,
"amount": 6727252,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-PPON-PMJL-5169-MRDN",
"name": "Vix Technology UK Limited"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2025-12-19T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2025-12-23T00:00:00+00:00",
"endDate": "2028-12-22T23:59:59+00:00",
"maxExtentDate": "2031-12-22T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "Option to extend for up to three periods of 12 months each"
},
"hasOptions": true,
"options": {
"description": "* PAYG cEMV Integration * Bags and carry straps * Mag Stripe Reader/Write Support (Station Ticket Office Only) * Customer Display (total) up to 81 required * Disposal of incumbent equipment"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "078263-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/078263-2025",
"datePublished": "2025-11-28T17:04:18Z",
"format": "text/html"
},
{
"id": "080352-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/080352-2025",
"datePublished": "2025-12-05T16:52:13Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-11-26T00:00:00+00:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-12-22T23:59:59+00:00",
"status": "scheduled"
}
],
"amendments": [
{
"id": "080352-2025",
"description": "Extension of Standstill Period to 19th December 2025."
}
]
}
]
}