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PME.PC2627/010. Mass Communication System

Pembrokeshire College

This public procurement record has 2 releases in its history.

PlanningUpdate

05 Oct 2026 at 15:02

UK2 - Preliminary Market Engagement Notice
Planning

04 Oct 2026 at 18:52

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Pembrokeshire College is exploring a modern mass communication system for its main site in Haverfordwest. The site comprises three main buildings with a total floor area of about 22,000 square metres. The work is classified as services and could involve communications equipment, software and information systems, installation, and system maintenance. The college wants to understand the solutions available, recent technology developments and possible delivery models before settling its requirements and procurement approach. Suppliers with relevant mass communication systems for multi-building college sites may wish to contribute market knowledge and explain how their solutions could meet the college’s needs.

This is a planning-stage market engagement exercise, not an invitation to tender or a commitment by the college to proceed with a procurement. The college expects to use supplier responses to inform its future specification and procurement approach. One lot is envisaged, with a planned contract period from 1 January 2027 to 1 January 2028. The estimated value is £80,000 excluding VAT (£96,000 including VAT). Responses to the market engagement are expected by noon on 20 October 2026, and the college expects a subsequent notice on 2 November 2026. These are engagement and indicative planning dates, not tender submission deadlines. No award basis or evaluation criteria have been set out at this stage.

The engagement is suited to suppliers able to advise on and potentially deliver a modern mass communication system across a substantial, multi-building educational site. Relevant capabilities may include communications hardware, software and information systems, installation, integration and ongoing maintenance. The college is seeking evidence based on suppliers’ current capabilities and experience, and is interested in market solutions, technology developments and delivery models. Suppliers that can explain practical options for coordinating communications across three buildings and around 22,000 square metres, and can help shape requirements before a possible future procurement, are well placed to contribute. This is an opportunity to inform the college’s planning, not to bid for a contract now; the college has not committed to procuring a system.

How relevant is this notice?

Notice Information

Notice Title

PME.PC2627/010. Mass Communication System

Notice Description

Pembrokeshire College (The College) is undertaking pre-market engagement to explore options for the provision of a modern mass communication system across its main site in Haverfordwest. The site consists of 3 main buildings with a total floor area of circa 22,000 sqm. The purpose of this exercise is to understand the solutions currently available in the market, developments in technology and potential delivery models, before the College determines its final requirements and procurement approach. This exercise is not a call for competition or a commitment to undertake a procurement exercise. Information received will be used to help the College develop its requirements and inform any future procurement. More information on the requirements is available via the PME document. Interested parties are asked to contact david.davies@pembrokeshire.ac.uk to requst a copy of the PME template, and upload their response via the Sell2Wales postbox before the stipulated deadline (Noon, 20/10/2026). Please use "PME.PC2627/010. Mass Communication System" as the subject of any emails relating to this opportunity.

Planning Information

Pembrokeshire College (The College) is undertaking pre-market engagement to explore options for the provision of a modern mass communication system across its main site in Haverfordwest. The site consists of 3 main buildings with a total floor area of circa 22,000 sqm. The purpose of this exercise is to understand the solutions currently available in the market, developments in technology and potential delivery models, before the College determines its final requirements and procurement approach. This exercise is not a call for competition or a commitment to undertake a procurement exercise. Information received will be used to help the College develop its requirements and inform any future procurement. More information on the requirements is available via the PME document. Interested parties are asked to contact david.davies@pembrokeshire.ac.uk to requst a copy of the PME template, and upload their response via the Sell2Wales postbox before the stipulated deadline (Noon, 20/10/2026). Please use "PME.PC2627/010. Mass Communication System" as the subject of any emails relating to this opportunity. Suppliers are invited to complete the accompanying response form and provide information based on their current capabilities and experience. This exercise is not a call for competition and does not commit Pembrokeshire College to undertaking a future procurement. Information received will be used to inform the potential specification and procurement approach.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07803b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093907-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

45 - Construction work

48 - Software package and information systems

50 - Repair and maintenance services

CPV Codes

32000000 - Radio, television, communication, telecommunication and related equipment

45300000 - Building installation work

48000000 - Software package and information systems

50334400 - Communications system maintenance services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
2 Nov 20264 weeks to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 1 Jan 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Pembrokeshire College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PEMBROKESHIRE
Postcode
SA61 1SZ
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
Not specified
Local Authority
Pembrokeshire
Electoral Ward
Haverfordwest: Priory
Westminster Constituency
Mid and South Pembrokeshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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