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Vehicle Leasing & Associated Services

Procurement for Housing Ltd (t/a PfH Scotland)

This public procurement record has 2 releases in its history.

Award

04 Feb 2022 at 00:00

PCS Notice - Website Contract Award Notice
Tender

28 May 2021 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The procurement process for the "Vehicle Leasing & Associated Services" tender is being conducted by Procurement for Housing Ltd (t/a PfH Scotland), a central purchasing body based in Stirling, UK. This tender falls under the services category and is currently in the Award stage. The initial period of this framework agreement spans four years, having started on 1 December 2021. Various aspects of vehicle leasing, including racking, telematics, and vehicle management services, are included in its scope. Interested suppliers were required to submit their bids electronically by 28 June 2021.

This tender presents significant opportunities for businesses involved in vehicle leasing, telematics, and fleet management, particularly those with experience providing comprehensive vehicle solutions to the social housing sector. Ideal contenders include large and small enterprises capable of delivering innovative vehicle management solutions and ancillary services across the UK. Given the framework's longevity and the extensive volume of social housing managed by PfH, participating suppliers can expect sustained business growth and potential repeat contracts throughout the framework's duration.

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Notice Information

Notice Title

Vehicle Leasing & Associated Services

Notice Description

Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK' social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 ("PCR 2015") and a central purchasing body under regulation 37 PCR 2015. PfH is tendering for a framework agreement for Vehicle Leasing and Associated Services. Tenders are invited from suitably experienced organisations that can provide the range of services and meet the minimum selection criteria as set out in the tender documents. The Framework will be awarded for an initial period of 4 years

Lot Information

Vehicle Leasing

This includes as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles. Leases/contract hire services may also need to incorporate but not be limited to: -Advising on vehicle specifications and recommendations -Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc. -Road fund licence -First registration -Delivery and collection -Service, maintenance and repair -MOT management -Breakdown cover -Relief vehicle / courtesy cars / pre-contract vehicles -Livery -Racking -Telematics -Insurance database management -Accident and claims management -Glass replacement services -Tyre replacement services -Winter Tyres (fit & storage) -Traffic offence management -Fuel cards -Driver licence verification -Cherished transfers -Daily rental. This allows end to end implementation of fully managed vehicle fleet solutions. Suppliers will deliver services to the whole of the UK PfH is awarding places on the Framework under this Lot to 5 suppliers

Telematics

This includes but is not limited to -the provision, installation and on-going management of GPS navigation -integrated hands-free phone, -wireless safety communications, -automatic driving assistance systems, -fleet reporting tools, -vehicle tracking, driving style management, --fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any other necessary regulatory compliance. The provision of telematics services may also need to incorporate but not be limited to; -Satellite navigation; -Real-time tracking devices & software; -Bluetooth kits; -Parking aids, sensors; -Reversing cameras; -Dashboard cameras; -Panic buttons; -Mobile handsfree kits; -CCTV (e.g. within rear space of vehicle); -Driver style technology & software; -Online web portals for fleet managers - standard & bespoke; -Mobile applications for fleet managers; -Hard wired units; -Plug-in units; -Driver ID; -Data archive 6/12 months data; -Configurable dashboards; -Driver feedback (alerts); -Navigation with messaging functionality; -Back office systems integration; -Driver behavioural systems. Suppliers will cover the whole of the UK PfH is awarding places on the Framework under this Lot to 4 suppliers

Racking and Conversion

This includes but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit/installation of new racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance. The provision of racking and associated services will also incorporate but not be limited to; -Racking/conversion consultancy services; -Bespoke conversions; -Roof racks; -Glass racks; -Roof ladders; -Spray lining; -Livery -Lighting technology; -Bulkheads; -Plylining; -Towbars; -Electric steps; -Night heaters; -Fuel heaters; -Handwash units Suppliers will supply the whole of the UK PfH is awarding places on the Framework under this Lot to 5 suppliers.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000655607
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439750
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

34 - Transport equipment and auxiliary products to transportation

38 - Laboratory, optical and precision equipments (excl. glasses)

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

64 - Postal and telecommunications services

CPV Codes

32441300 - Telematics system

34100000 - Motor vehicles

34114000 - Specialist vehicles

34144900 - Electric vehicles

34328200 - Vehicle conversion kits

38112100 - Global navigation and positioning systems (GPS or equivalent)

39151100 - Racking

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50111000 - Fleet management, repair and maintenance services

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

50112110 - Body-repair services for vehicles

50112120 - Windscreen replacement services

50112200 - Car maintenance services

50116500 - Tyre repair services, including fitting and balancing

50117000 - Vehicle conversion and reconditioning services

50117100 - Motor vehicle conversion services

50118100 - Breakdown and recovery services for cars

50118200 - Breakdown and recovery services for commercial vehicles

64226000 - Telematics services

Notice Value(s)

Tender Value
£120,000,000 £100M-£1B
Lots Value
£120,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£50,000,000 £10M-£100M

Notice Dates

Publication Date
4 Feb 20224 years ago
Submission Deadline
28 Jun 2021Expired
Future Notice Date
Not specified
Award Date
1 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Procurement for Housing Ltd (t/a PfH Scotland)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
FK9 4TU
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
Not specified
Local Authority
Stirling
Electoral Ward
Stirling North
Westminster Constituency
Stirling and Strathallan

Supplier Information

Number of Suppliers
13
Supplier Names

ARI Fleet UK Ltd

Bott Ltd

Innovative Safety Systems Ltd

KINTO UK Ltd

LeasePlan UK Ltd trading as Automotive Leasing

M.I.S. UK Ltd

Quartix Limited

RAC Motoring Services

Rivus Fleet Solutions

Sortimo International Ltd

TGS (UK) Ltd

UK Telematics Limited

Venson Automotive Solutions Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY416766
    Vehicle Leasing & Associated Services - Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK' social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 ("PCR 2015") and a central purchasing body under regulation 37 PCR 2015. PfH is tendering for a framework agreement for Vehicle Leasing and Associated Services. Tenders are invited from suitably experienced organisations that can provide the range of services and meet the minimum selection criteria as set out in the tender documents. The Framework will be awarded for an initial period of 4 years
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439750
    Vehicle Leasing & Associated Services - Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK' social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 ("PCR 2015") and a central purchasing body under regulation 37 PCR 2015. PfH is tendering for a framework agreement for Vehicle Leasing and Associated Services. Tenders are invited from suitably experienced organisations that can provide the range of services and meet the minimum selection criteria as set out in the tender documents. The Framework will be awarded for an initial period of 4 years

Open Contracting Data Standard (OCDS)

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