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PKC13040 - Planned Preventative and Reactive Maintenance to Public Buildings

Perth & Kinross Council

This public procurement record has 1 release in its history.

Planning

21 Aug 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Perth & Kinross Council intends to procure planned preventative and reactive maintenance for public buildings across the Perth and Kinross Council area. This is a works contract divided into 13 lots, covering electrical systems; fixed wiring inspection and testing; fire and life-safety systems; security and access systems; remote alarm monitoring; L8 risk assessments; commercial catering and kitchen systems; water management and hygiene; specialist systems and equipment; mechanical services including heating, plumbing and ventilation; single-ply roofing; drainage and environmental systems; and minor works and multi-trade support. The scope includes inspection, testing, compliance monitoring, emergency and reactive repairs, equipment maintenance and associated specialist works across council buildings, including schools and other public facilities. Lot 13 includes reactive multi-trade work delivered by three suppliers.

This procurement is at the planning stage: the council has announced an intention to buy and has not yet issued an invitation to tender. The council expects to use an open procedure for a contract with an estimated total value of £43,348,500, including 13 planned lots with individual estimated values ranging from £91,000 for L8 risk assessments to £9,923,000 for electrical systems. The planned contract notice is expected on 1 October 2026. A supplier engagement event is planned for 4 September 2026 at the Civic Hall, 2 High Street, Perth, from 2:45pm to 4:30pm; suppliers are expected to register in advance. The procurement is covered by the Government Procurement Agreement and is based on the 2014 EU public procurement legal framework.

The future market will suit contractors and facilities-management providers with established teams for building maintenance, planned servicing, emergency response and reactive repairs. Relevant specialists include electrical testing and installation firms; fire, security, alarm and life-safety engineers; water-hygiene and L8 compliance providers; catering-equipment specialists; mechanical, heating, plumbing, ventilation and gas contractors; roofing, drainage and environmental-services firms; and suppliers of minor building and multi-trade works. Experience of maintaining public buildings and coordinating work across a varied estate will be useful, particularly for the facilities-management and multi-trade lots. Suppliers should prepare evidence of suitably qualified personnel, technical competence, safe working arrangements, compliance experience and capacity to provide responsive services. Businesses able to cover several disciplines may consider the broader support requirements, while smaller specialists may focus on individual lots.

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Notice Information

Notice Title

PKC13040 - Planned Preventative and Reactive Maintenance to Public Buildings

Notice Description

Perth and Kinross Council are seeking to appoint suitably qualified and experienced contactors to carry out planned preventative and reactive maintenance to Public Buildings in the Council area. The contract will be split into 13 Lots.

Lot Information

Lot 1 - Electrical Systems

Lot 1 Electrical Systems Emergency lighting and central battery systems Generators Storage heaters Fixed appliance testing Induction loops RCD Testing Visual Inspection of Electrical Installations. Estimated value for Lot 1 GBP9,923,000

Lot 2 - Fixed Wiring Inspection and Testing

Lot 2 - Fixed Wiring Inspection and Testing Inspection and Testing of Fixed Electrical Wiring TT System Inspection and Testing of Fixed Electrical Wiring Main Air Circuit Breakers Main MCCB. Estimated spend for Lot 2 = GBP5,605,000

Lot 3 - Fire & Life Safety Systems

Lot 3 - Fire & Life Safety Systems Emergency voice communication systems Fire alarm systems, VESDA Fire dampers Sprinklers, hydrants, dry risers Smoke ventilation systems Gaseous suppression systems Fire fighting equipment. Estimated spend for Lot 3 = GBP3,500,000

Lot 4 - Security and Access Systems

Lot 4 - Security and Access Systems Intruder alarms CCTV systems Access control systems including electronic crash bar mechanisms Panic alarms Nurse call systems. Estimated spend for Lot 4 = GBP1,656,000

Lot 5 - Remote Monitoring of Alarm Systems

Lot 5 - Remote Monitoring of Alarm Systems Remote monitoring of alarm systems. Estimated spend for Lot 5 = GBP160,500

Lot 6 - L8 Risk Assessments

Lot 6 - L8 Risk Assessments L8 Risk Assessments. Estimated spend for Lot 6 = GBP91,000

Lot 7 - Commercial Catering & Kitchen Systems

Lot 7 - Commercial Catering & Kitchen Systems Commercial Training Kitchen Equipment Commercial Cooking Equipment Domestic Home Economic Cookers Calomax/ Lincat Water Heaters Kitchen ventilation canopies Catering extract fans Internal grease management systems. Estimated spend for Lot 7 = GBP2,695,000

Lot 8 - Water Management & Hygiene (L8)

Lot 8 - Water Management & Hygiene (L8) L8 compliance (monthly, quarterly, annual monitoring) TMVs UV filtration systems Water coolers & drinking fountains Sampling of swimming pools Flushing of little used outlets (school holiday periods). Estimated spend for Lot 8 = GBP2,350,000

Lot 9 - Specialist Systems & Equipment (FM Provider)

Lot 9 - Specialist Systems & Equipment (FM Provider) Patient lifting apparatus Stage lighting & AV Systems incl. associated induction loops Sports pitch floodlighting Lightning protection PA Systems/ Period Bells Retractable seating Moveable partitions Automatic doors, gates and shutters. Estimated spend for Lot 9 = GBP1,333,000

Lot 10 - Mechanical Services (Heating, Plumbing & Ventilation)

Lot 10 - Mechanical Services (Heating, Plumbing & Ventilation) Heating systems (boilers, water heaters, pressurisation units, expansion vessels, booster sets & circulating pumps) Plumbing systems (high temperature TMVs, cylinders, pipework) Ventilation systems Air handling units (AHU) Air conditioning Extract systems (non-catering) Chillers, humidifiers, dehumidifiers Automatic ventilation & windcatchers Gas safety systems gas detection systems/ equipment leak detection monitors (methane/ CO detectors) gas soundness testing Forges/ kilns Specialist heating: Underfloor heating, fan coil heaters, plate heat exchangers, indirect warm air units inc Ambirad, Sump pumps Oil storage tanks. Estimated spend for Lot 10 = GBP8,273,000

Lot 11 - Single Ply Roofing

Lot 11 - Single Ply Roofing Single ply roofing services. Estimated spend for Lot 11 = GBP121,000

Lot 12 - Drainage & Environmental Systems

Lot 12 - Drainage & Environmental Systems Drainage systems Septic tanks & bio-discs External underground grease trap systems Gutter & Downpipe cleaning Portable dehumidifiers - 24 hr provision. Estimated spend for Lot 12 - GBP1,470,000

Lot 13 - Minor Works & Multi-Trade Support

Lot 13 - Minor Works & Multi-Trade Support (Three Suppliers) Reactive works Roofing Joinery Plumbing Access works (e.g. opening up walls, minor joinery) Ground moling Flooring External works Blacksmith works Making good following maintenance Rope Access/ Scaffolding Portable dehumidifiers - 24 hr provision. Estimated spend for Lot 13 - GBP6,171,000

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839360
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562864
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

43 - Machinery for mining, quarrying, construction equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

31518100 - Floodlights

31625000 - Burglar and fire alarms

31625200 - Fire-alarm systems

35111000 - Firefighting equipment

35111500 - Fire suppression system

39221000 - Kitchen equipment

39715200 - Heating equipment

39715300 - Plumbing equipment

42113161 - Dehumidifiers

42410000 - Lifting and handling equipment

42520000 - Ventilation equipment

43324000 - Drainage equipment

44111511 - Electrical insulators

44111530 - Electrical insulating fittings

44112210 - Solid flooring

44112300 - Partitions

44112400 - Roof

44115200 - Plumbing and heating materials

44163112 - Drainage system

44212310 - Scaffolding

44621200 - Boilers

45000000 - Construction work

45111240 - Ground-drainage work

45232452 - Drainage works

45261320 - Guttering work

45310000 - Electrical installation work

45331110 - Boiler installation work

45332200 - Water plumbing work

45421000 - Joinery work

50413200 - Repair and maintenance services of firefighting equipment

71315410 - Inspection of ventilation system

71321000 - Engineering design services for mechanical and electrical installations for buildings

71323100 - Electrical power systems design services

71550000 - Blacksmith services

71631000 - Technical inspection services

79711000 - Alarm-monitoring services

90450000 - Treatment services of septic tanks

90733700 - Groundwater pollution monitoring or control services

Notice Value(s)

Tender Value
£43,348,500 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20266 days ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 20262 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Perth & Kinross Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PERTH
Postcode
PH1 5PH
Postcode Area
Perth
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM77 Perth and Kinross, and Stirling
Local Authority
Perth and Kinross
Electoral Ward
Perth City Centre
Westminster Constituency
Perth and Kinross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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