Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Document Storage, Records Management and Integrated Solutions

NHS Shared Business Services Ltd (NHS SBS)

This public procurement record has 1 release in its history.

Award

12 Jul 2021 at 01:30

Award Notice
Summary of the contracting process

The NHS Shared Business Services Ltd (NHS SBS) has initiated a tender process titled "Document Storage, Records Management and Integrated Solutions" focused on providing diverse records management services. This procurement opportunity falls under the services industry category and encompasses several lots, including records management and human tissue storage. The contract is currently at the Award stage, having been awarded on 7th July 2021, with a contract period running from 12th July 2021 to 11th July 2025. The total contract value is £200 million, with a minimum spend of £5 million. The tender was an open procurement process, and businesses from various locations, including the UK and beyond, are encouraged to participate.

This procurement represents a significant opportunity for businesses specialising in document management, data storage, and scanning services. Companies that can deliver comprehensive solutions for records storage and digitalisation are particularly suited for this tender. With the ongoing shift towards digital records management within the NHS, suppliers offering innovative technologies or integrated solutions could benefit greatly from this partnership. Small and medium-sized enterprises (SMEs) are welcomed to compete, presenting a unique chance for growth in a sector that is increasingly reliant on efficient records management practices.

How relevant is this notice?

Notice Information

Notice Title

Document Storage, Records Management and Integrated Solutions

Notice Description

NHS SBS is looking to implement a Framework for the provision of Document Storage, Records Management and Integrated Solutions including; Lot 1: Records Management, Lot 2: Human Tissue Storage, Lot 3: Scanning and Digitisation, Lot 4: Electronic Document Records Management Systems (EDRMS), Lot 5: One Stop Shop, Lot 6: BSW STP, The Framework Agreement will provide a full end to end Records Management solution including but not limited to; Document Storage/Retrieval, Box/File Handling Services, Transition, End-of-Life Disposal, Scanning and Digitalisation, Electronic Document Records Management Systems (EDRMS), Provision of Labour to support Development, Implementation, and ongoing Management, and a 'One Stop Shop' Lot, to encompass all these elements, into larger more complex projects/requirements. There will be one Lot for Human Tissue/Pathology Sample storage. There is also a Lot for BSW STP; Bath and North East Somerset, Swindon and Wiltshire STP, requires: The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-17b1bb00-eb5f-4eb0-a13d-dc716e6f6782
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/266e0444-6573-4a20-9fa1-738a1198c6b4
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

30193700 - File storage box

30234000 - Storage media

48311100 - Document management system

63120000 - Storage and warehousing services

63121100 - Storage services

72312200 - Optical character recognition services

72313000 - Data capture services

72317000 - Data storage services

79995100 - Archiving services

79996100 - Records management

79999100 - Scanning services

92512000 - Archive services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£200,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
£200,000,000 £100M-£1B
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jul 20215 years ago
Submission Deadline
19 Apr 2021Expired
Future Notice Date
Not specified
Award Date
7 Jul 20215 years ago
Contract Period
12 Jul 2021 - 11 Jul 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Shared Business Services Ltd (NHS SBS)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SALFORD
Postcode
M50 2UW
Postcode Area
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD34 Greater Manchester South West
Delivery Location
Not specified
Local Authority
Salford
Electoral Ward
Quays
Westminster Constituency
Salford

Supplier Information

Number of Suppliers
17
Supplier Names

Bluewire Technologies Limited

Civica UK Ltd

Cleardata UK Ltd

Conduent Business Process Solutions Limited.

Crown Records Management Ltd

EDM Group Limited

Hugh Symons Information Management

Hyland Software UK Ltd

MJF Business Services Limited

NHS Business Services Authority

OITUK Limited trading as CCube Solutions

Offsite Archive Storage & Integrated Services (UK) Ltd

On-Site Scanning Ltd

Restore PLC

Scandit AG

Uniscope International Ltd

WildHearts Horizon Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...