Notice Information
Notice Title
Document Storage, Records Management and Integrated Solutions
Notice Description
NHS SBS is looking to implement a Framework for the provision of Document Storage, Records Management and Integrated Solutions including; Lot 1: Records Management, Lot 2: Human Tissue Storage, Lot 3: Scanning and Digitisation, Lot 4: Electronic Document Records Management Systems (EDRMS), Lot 5: One Stop Shop, Lot 6: BSW STP, The Framework Agreement will provide a full end to end Records Management solution including but not limited to; Document Storage/Retrieval, Box/File Handling Services, Transition, End-of-Life Disposal, Scanning and Digitalisation, Electronic Document Records Management Systems (EDRMS), Provision of Labour to support Development, Implementation, and ongoing Management, and a 'One Stop Shop' Lot, to encompass all these elements, into larger more complex projects/requirements. There will be one Lot for Human Tissue/Pathology Sample storage. There is also a Lot for BSW STP; Bath and North East Somerset, Swindon and Wiltshire STP, requires: The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/16ab2aa9-b256-452e-a71c-98b8e20d9d70
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
48 - Software package and information systems
63 - Supporting and auxiliary transport services; travel agencies services
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
92 - Recreational, cultural and sporting services
-
- CPV Codes
30193700 - File storage box
30234000 - Storage media
48311100 - Document management system
63120000 - Storage and warehousing services
63121100 - Storage services
72312200 - Optical character recognition services
72313000 - Data capture services
72317000 - Data storage services
79995100 - Archiving services
79996100 - Records management
79999100 - Scanning services
92512000 - Archive services
92512100 - Archive destruction services
Notice Value(s)
- Tender Value
- £200,000,000 £100M-£1B
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 22 Mar 20214 years ago
- Submission Deadline
- 19 Apr 2021Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 6 Jun 2021 - 6 Jun 2025 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS SHARED BUSINESS SERVICES LTD (NHS SBS)
- Contact Name
- Charles Tarling
- Contact Email
- charles.tarling@nhs.net
- Contact Phone
- Not specified
Buyer Location
- Locality
- SALFORD
- Postcode
- M50 2UW
- Post Town
- Manchester
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD3 Greater Manchester
- Small Region (ITL 3)
- TLD34 Greater Manchester South West
- Delivery Location
- Not specified
-
- Local Authority
- Salford
- Electoral Ward
- Quays
- Westminster Constituency
- Salford
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/16ab2aa9-b256-452e-a71c-98b8e20d9d70
22nd March 2021 - Opportunity notice on Contracts Finder -
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37156&B=NHSSBS
Full documentation is available on the NHS Shared Business Services EU-Supply e-tendering portal.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e-2021-03-22T16:30:38Z",
"date": "2021-03-22T16:30:38Z",
"ocid": "ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "20210322163033-39",
"title": "Document Storage, Records Management and Integrated Solutions",
"description": "NHS SBS is looking to implement a Framework for the provision of Document Storage, Records Management and Integrated Solutions including; Lot 1: Records Management, Lot 2: Human Tissue Storage, Lot 3: Scanning and Digitisation, Lot 4: Electronic Document Records Management Systems (EDRMS), Lot 5: One Stop Shop, Lot 6: BSW STP, The Framework Agreement will provide a full end to end Records Management solution including but not limited to; Document Storage/Retrieval, Box/File Handling Services, Transition, End-of-Life Disposal, Scanning and Digitalisation, Electronic Document Records Management Systems (EDRMS), Provision of Labour to support Development, Implementation, and ongoing Management, and a 'One Stop Shop' Lot, to encompass all these elements, into larger more complex projects/requirements. There will be one Lot for Human Tissue/Pathology Sample storage. There is also a Lot for BSW STP; Bath and North East Somerset, Swindon and Wiltshire STP, requires: The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements.",
"datePublished": "2021-03-22T16:30:38Z",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "30193700",
"description": "File storage box"
},
"additionalClassifications": [
{
"scheme": "CPV",
"id": "30234000",
"description": "Storage media"
},
{
"scheme": "CPV",
"id": "48311100",
"description": "Document management system"
},
{
"scheme": "CPV",
"id": "63120000",
"description": "Storage and warehousing services"
},
{
"scheme": "CPV",
"id": "63121100",
"description": "Storage services"
},
{
"scheme": "CPV",
"id": "72312200",
"description": "Optical character recognition services"
},
{
"scheme": "CPV",
"id": "72313000",
"description": "Data capture services"
},
{
"scheme": "CPV",
"id": "72317000",
"description": "Data storage services"
},
{
"scheme": "CPV",
"id": "79995100",
"description": "Archiving services"
},
{
"scheme": "CPV",
"id": "79996100",
"description": "Records management"
},
{
"scheme": "CPV",
"id": "79999100",
"description": "Scanning services"
},
{
"scheme": "CPV",
"id": "92512000",
"description": "Archive services"
},
{
"scheme": "CPV",
"id": "92512100",
"description": "Archive destruction services"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"postalCode": "M50 2UW"
},
{
"countryName": "British Oversea Territories"
},
{
"countryName": "Channel Islands"
},
{
"countryName": "Europe"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Rest of the World"
},
{
"countryName": "United Kingdom"
}
]
}
],
"minValue": {
"amount": 5000000,
"currency": "GBP"
},
"value": {
"amount": 200000000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2021-04-19T12:00:00+01:00"
},
"contractPeriod": {
"startDate": "2021-06-07T00:00:00+01:00",
"endDate": "2025-06-06T23:59:59+01:00"
},
"suitability": {
"sme": true,
"vcse": false
},
"mainProcurementCategory": "services",
"documents": [
{
"id": "1",
"documentType": "tenderNotice",
"description": "Opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/16ab2aa9-b256-452e-a71c-98b8e20d9d70",
"datePublished": "2021-03-22T16:30:38Z",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"documentType": "Link",
"description": "Full documentation is available on the NHS Shared Business Services EU-Supply e-tendering portal.",
"url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37156&B=NHSSBS"
}
]
},
"parties": [
{
"id": "GB-CFS-76108",
"name": "NHS Shared Business Services Ltd (NHS SBS)",
"identifier": {
"legalName": "NHS Shared Business Services Ltd (NHS SBS)"
},
"address": {
"streetAddress": "Halyard Court, 31 Broadway, The Quays",
"locality": "Salford",
"postalCode": "M50 2UW",
"countryName": "ENG"
},
"contactPoint": {
"name": "Charles Tarling",
"email": "charles.tarling@nhs.net"
},
"details": {
"url": "https://www.sbs.nhs.uk"
},
"roles": [
"buyer"
]
}
],
"buyer": {
"id": "GB-CFS-76108",
"name": "NHS Shared Business Services Ltd (NHS SBS)"
}
}