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Records Information Management, Digital Solutions and Associated Services

The Minister for the Cabinet Office acting through Crown Commercial Service

This public procurement record has 1 release in its history.

Planning

26 Jul 2024 at 16:02

Planning Notice
Summary of the contracting process

The Crown Commercial Service (CCS), acting through The Minister for the Cabinet Office, has announced a forthcoming collaborative agreement for Records Information Management, Digital Solutions, and Associated Services, aimed at benefiting UK Central Government Departments along with other public sector bodies across various regions. The procurement process is currently in the planning stage with key expressions of interest to be submitted by 31st July 2024. The procurement, identified as RM6346, encompasses multiple lots such as off-site records management, digital workflow solutions, NHS patient records management, and specialised records management services, slated for an estimated value of £300 million over seven years. The CCS will utilise an eSourcing system, potentially involving an electronic auction for this competition.

This tender provides substantial growth opportunities for businesses specialising in records management, digital solutions, cloud hosting, and associated services. Companies that hold certifications like ISO27001, ISO27002, BS EN 15713, and others in records management and security standards will find this lucrative. Suppliers can cater to diverse public sector needs, from local authorities to healthcare and educational establishments, ensuring wide applicability and potential for long-term contracts. The segmented lot approach means businesses of various sizes and specialisations will have the chance to participate and contribute to strengthening public sector records management capabilities across the UK.

How relevant is this notice?

Notice Information

Notice Title

Records Information Management, Digital Solutions and Associated Services

Notice Description

Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. Suppliers are advised to refer to 'ADDITIONAL INFORMATION SECTION V1.3' below for further important information.

Lot Information

Records Information Management Services

SL1: Off Site Records Information Management Service SL2: Off Site Storage of Inactive Records SL3: On and/or Off Site Secure Shredding, Destruction and Disposal Services SL4: On and/or Off Site Combined Records Information Management Services SL5: On and/or Off Site Scanning Services (this service line cannot be used in isolation) Additional information: To participate in Lot 1, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. ISO27001 ISO27002 BS EN 15713 BS 7858 ISO9001 BS10008 ISO14001

Digital Workflow and Cloud Hosting Solutions

SL1: Digital Workflow Solutions SL2: Cloud Based Hosting Service SL1: Digital Workflow Solutions SL2: Cloud Based Hosting Service Additional information: To participate in Lot 2, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. ISO27001 ISO27002 BS EN 15713 BS 7858 ISO9001 BS10008 ISO14001 Required to follow & demonstrate compliance with relevant National Cyber Security Centre (NCSC) guidance.

Full Management of National Health Service (NHS) Patient Records (Off site)

* clinic preparation and management of NHS patient records * digitisation (scanning) of patient records * Off Site storage of patient records at supplier's site(s) * third party interim resources * On Site managed service * shredding, destruction and disposal (On and/or Off Site) Additional information: To participate in Lot 3, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. ISO27001 ISO27002 BS EN 15713 BS 7858 ISO9001 BS10008 ISO14001 BSI5454

Specialist Records Management Services (On and/or Off Site)

SL1: Listing SL2: Cataloguing SL3: Appraisal and Selection SL4: Sensitivity Review (Triage and/or Fully Managed) Service SL5: Record Preparation Service Additional information: Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 4 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. ISO27001 - Information Security Standard BS 7858 - Security Screening

Combined Digital Workflow, Cloud Based Hosting and Records Information Management

SL1: Digital Workflow Solutions SL2: Cloud Based Hosting Services SL3: Scanning Services SL4: Interim Technical Resource SL5: Off Site Records Information Management Service SL6: Off Site Storage of Inactive Records SL7: Secure Shredding, Destruction and Disposal Services SL8: Off site and/or On Site Combined Records Information Management Services Additional information: To participate in Lot 5, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. ISO27001 ISO27002 BS EN 15713 BS 7858 ISO9001 BS10008 ISO14001 Required to follow and demonstrate compliance with relevant National Cyber Security Centre (NCSC) guidance.

TBC

TBC: SL1: On-Site Storage of Active Physical Records SL2: On-Site Storage of Inactive Physical Records SL3: On/Off Combination Physical Records SL4: On/Off Shredding Destruction and Disposal SL5: Scanning services SL6: Data Entry services SL7: Digital Workflow Solutions SL8: Cloud Hosting (SaaS) Solution SL9: Bulk Scanning Services (including file preparation) SL10: 3rd Party Interim Technical Resources Additional information: TBC

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-048524
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023470-2024
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

63 - Supporting and auxiliary transport services; travel agencies services

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

48311100 - Document management system

63120000 - Storage and warehousing services

63121000 - Storage and retrieval services

63121100 - Storage services

64216200 - Electronic information services

72312000 - Data entry services

72312100 - Data preparation services

72312200 - Optical character recognition services

72313000 - Data capture services

72512000 - Document management services

79131000 - Documentation services

79212000 - Auditing services

79212200 - Internal audit services

79311000 - Survey services

79311200 - Survey conduction services

79410000 - Business and management consultancy services

79995100 - Archiving services

79995200 - Cataloguing services

79996100 - Records management

79999100 - Scanning services

92512000 - Archive services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£300,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jul 20242 years ago
Submission Deadline
Not specified
Future Notice Date
25 Jun 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Minister for the Cabinet Office acting through Crown Commercial Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 9PP
Postcode Area
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
Not specified
Local Authority
Liverpool
Electoral Ward
City Centre North
Westminster Constituency
Liverpool Riverside

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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