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Comprehensive Fire & Security System Maintenance

National Galleries of Scotland

This public procurement record has 2 releases in its history.

Award

06 Oct 2023 at 01:00

OJEU - F3 - Contract Award Notice
Tender

16 Nov 2022 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Galleries Scotland has awarded a contract for Comprehensive Fire & Security System Maintenance to SPIE Scotshield Limited. The procurement process was completed on 6th October 2023. The National Galleries of Scotland, based in Edinburgh, published the contract within the "Recreation, culture, and religion" industry category. The procurement method used was an open procedure. The tender, titled "Comprehensive Fire & Security System Maintenance," aimed to appoint a single contractor for the provision of maintenance services for fire and security systems at all NGS sites. The National Galleries Scotland can create business growth opportunities for service providers capable of delivering comprehensive fire and security maintenance services.

The National Galleries Scotland, as the contracting authority, conducted the procurement in multiple stages, including planning, tender, and award. Key dates for the submission and opening of bids occurred according to the specified timelines. This contract presents opportunities for businesses specialised in fire and security system maintenance services, particularly those with certifications such as ISO9001, ISO 14401, ISO 27001, and Cyber Essentials Basic. The location of the contract is primarily in Edinburgh, with National Galleries Scotland focusing on quality and price criteria for the award of the contract, aiming to ensure high-standard service provision in the specified industry category.

How relevant is this notice?

Notice Information

Notice Title

Comprehensive Fire & Security System Maintenance

Notice Description

The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of Comprehensive Fire and Security Systems Maintenance Services for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO9001 (Quality Management), ISO 14401 (Environmental Management) certification, ISO 27001 (Information Security Management) and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e. NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.

Lot Information

Lot 1

The procurement will be conducted through the use of the Open Procedure. Contractors must complete and submit both an SPD and tender response. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: NGS may require the Contractor to provide new/additional services. NGS reserve the right to award a public contract following the negotiated procedure without prior publication in terms of Regulation 33(8) of the Public Contracts (Scotland) Regulations 2015. Further information is included in the Invitation to Tender (ITT) document. NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The contract duration will be for an initial 24-month period, with the option of two additional 12-month extension periods, not exceeding 24 months; resulting in a possible maximum contract duration of 48 months. This is at the discretion of NGS.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000713336
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489946
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

35 - Security, fire-fighting, police and defence equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

31625000 - Burglar and fire alarms

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

31625300 - Burglar-alarm systems

32231000 - Closed-circuit television apparatus

32234000 - Closed-circuit television cameras

32235000 - Closed-circuit surveillance system

35111500 - Fire suppression system

35120000 - Surveillance and security systems and devices

35121700 - Alarm systems

35125300 - Security cameras

38431200 - Smoke-detection apparatus

42961100 - Access control system

44521120 - Electronic security lock

50413200 - Repair and maintenance services of firefighting equipment

50610000 - Repair and maintenance services of security equipment

79711000 - Alarm-monitoring services

92222000 - Closed circuit television services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 20232 years ago
Submission Deadline
21 Dec 2022Expired
Future Notice Date
Not specified
Award Date
19 May 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
2024 - 2026

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Galleries of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH4 3DS
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

SPIE Scotshield Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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