MFD/Reprographics Partner

{
    "tag": [
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    "id": "ocds-h6vhtk-032193-2022-05-05T14:52:39+01:00",
    "date": "2022-05-05T14:52:39+01:00",
    "ocid": "ocds-h6vhtk-032193",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=225681. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:225681)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-032193",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "MFD/Reprographics Partner",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79800000",
            "description": "Printing and related services"
        },
        "mainProcurementCategory": "services",
        "description": "The Harris Federation was established in 1991. The Federation is a family of inclusive and aspirational schools working together. The Federation is led and run by teachers. The Federation currently encompasses 51 schools but in addition to this it is expected to grow in the lifetime of the contract. The current working assumption is 3 schools per year but these could join in one group, individually or in smaller groups. The ICT Support at the Federation is currently all delivered 'in house'. This is mix of technical resource managed by schools themselves and also a central team who support the local technical staff. The implementation of IT is currently subject to a procurement process which will identify a Preferred Bidder by the end of April 2022. The successful partner will then be responsible for the delivery of all IT equipment and solutions, apart from MFD, for 5 years from the 1st June 2022. This procurement encompasses the deliverables noted below, but in essence is all about identifying a single MFD partner. At the sole discretion of the Federation any future schools that the Federation may incorporate will also be added to the MFD Partner contract. Any additional schools will co-terminate to the same end date of the initial contract. This MFD procurement is advertised as a maximum 5 year service with start and end dates as follows: - Service start date - 1st August 2022 - Service end date - 31st July 2027 In terms of this procurement, the companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to; - Provision of a range of Multi-functional printing devices to all the schools and offices - An installation and commissioning service for each device - A handover and training service - A uniform maintenance service for any of the schools who have MFD's across the Trust - An automated service that addresses all consumable needs - A service that includes appropriate print management software - A service that ethically disposes of equipment as necessary - A full Service Level Agreement - Relevant monitoring, management and reporting - A single technical interface to the Trust ICT Team - Technical interface into the Trusts Implementation Delivery partner (Note: All MFD delivery will be carried out through this contract and chosen partner). - Value added services Bidders should note the following; - The Trust will provide a standard contract as part of the ITT Pack. The contract is expected to be with one organisation that will manage all aspects of supply/service as well as the interface, as necessary, into their partner leasing company. - Schools will replace their current provision once the existing lease agreements come to an end - There will be no requirement for TUPE IDEA OF VOLUMES - The Federation has a current estate of 562 devices - the majority of which are under lease agreements. - The current estate generates an indicative annual total of 71,770,433 Mono copies - The current estate generates an indicative annual total of 21,056,544 Colour copies",
        "value": {
            "amount": 7500000,
            "currency": "GBP"
        },
        "lots": [
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                "id": "1",
                "description": "The Harris Federation was established in 1991. The Federation is a family of inclusive and aspirational schools working together. The Federation is led and run by teachers. The Federation currently encompasses 51 schools but in addition to this it is expected to grow in the lifetime of the contract. The current working assumption is 3 schools per year but these could join in one group, individually or in smaller groups. The ICT Support at the Federation is currently all delivered 'in house'. This is mix of technical resource managed by schools themselves and also a central team who support the local technical staff. The implementation of IT is currently subject to a procurement process which will identify a Preferred Bidder by the end of April 2022. The successful partner will then be responsible for the delivery of all IT equipment and solutions, apart from MFD, for 5 years from the 1st June 2022. This procurement encompasses the deliverables noted below, but in essence is all about identifying a single MFD partner. At the sole discretion of the Federation any future schools that the Federation may incorporate will also be added to the MFD Partner contract. Any additional schools will co-terminate to the same end date of the initial contract. This MFD procurement is advertised as a maximum 5 year service with start and end dates as follows: - Service start date - 1st August 2022 - Service end date - 31st July 2027 In terms of this procurement, the companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to; - Provision of a range of Multi-functional printing devices to all the schools and offices - An installation and commissioning service for each device - A handover and training service - A uniform maintenance service for any of the schools who have MFD's across the Trust - An automated service that addresses all consumable needs - A service that includes appropriate print management software - A service that ethically disposes of equipment as necessary - A full Service Level Agreement - Relevant monitoring, management and reporting - A single technical interface to the Trust ICT Team - Technical interface into the Trusts Implementation Delivery partner (Note: All MFD delivery will be carried out through this contract and chosen partner). - Value added services Bidders should note the following; - The Trust will provide a standard contract as part of the ITT Pack. The contract is expected to be with one organisation that will manage all aspects of supply/service as well as the interface, as necessary, into their partner leasing company. - Schools will replace their current provision once the existing lease agreements come to an end - There will be no requirement for TUPE IDEA OF VOLUMES - The Federation has a current estate of 562 devices - the majority of which are under lease agreements. - The current estate generates an indicative annual total of 71,770,433 Mono copies - The current estate generates an indicative annual total of 21,056,544 Colour copies",
                "value": {
                    "amount": 75000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
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                    "maximumCandidates": 10
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        "items": [
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30123000",
                        "description": "Office and business machines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30124000",
                        "description": "Parts and accessories of office machines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30121000",
                        "description": "Photocopying and thermocopying equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30125000",
                        "description": "Parts and accessories of photocopying apparatus"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48773000",
                        "description": "Print utility software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50310000",
                        "description": "Maintenance and repair of office machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66114000",
                        "description": "Financial leasing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
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                    {
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                        "id": "80000000",
                        "description": "Education and training services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51600000",
                        "description": "Installation services of computers and office equipment"
                    }
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                "deliveryAddresses": [
                    {
                        "region": "UKI"
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        "procurementMethodDetails": "Competitive procedure with negotiation",
        "secondStage": {
            "successiveReduction": true,
            "noNegotiationNecessary": true,
            "invitationDate": "2022-05-05T00:00:00+01:00"
        },
        "tenderPeriod": {
            "endDate": "2022-04-18T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
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        "hasRecurrence": false,
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            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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        "amendments": [
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                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2022-04-18T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2022-04-20T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
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                            "date": "2022-05-05"
                        },
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                            "date": "2022-05-05"
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                            "section": "IV.2.3",
                            "label": "Estimated date of dispatch of invitations"
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                ],
                "description": "Taking into account that Monday is a bank holiday and to allow sufficient time for submissions we have extended the deadline to 20th April, 12 noon. Please ensure you allow plenty of time to submit as no other form of submission will be accepted. Please contact myTenders if you are having difficulty in uploading."
            },
            {
                "id": "2",
                "description": "Total FTS advertised value The original value of this procurement was advertised as 7.5million GBP over 5 years. Following discussion this value has risen to 12million GBP over 5 years. Should any potential bidders wish to submit an SQ document as a result of this adjustment, this will be possible until 5pm on Tuesday 3rd May 2022. To obtain a copy of the SQ document, please contact procurement@harrisfederation.org.uk. Any organisation that has already submitted an SQ do not need to resubmit. Procurement Team"
            },
            {
                "id": "3",
                "description": "MFD Procurement clarity on leasing terms Please note: 1] The following in the FTS notice was mistakenly added and should be disregarded: \"The successful partner will then be responsible for the delivery of all IT equipment and solutions, apart from MFD, for 5 years from the 1st June 2022.\" 2] Any additional schools will be included in the initial contract and subject to the same terms and conditions. This MFD procurement is advertised as a maximum 5 year period within which the Trust and its schools may order MFDs on either 3 or 5 year lease periods, all of which would sit under this single contract and be subject to its terms and conditions (including an overall service level agreement). The contract will run for a 5 year period during which new MFDs may be added and thereafter would run until all MFDs lease periods have expired and the relevant MFDs removed from the contract until none remain. The contract start date will be 1st August 2022 and new MFDs may be leased under it until 31st July 2027."
            }
        ]
    },
    "parties": [
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            "id": "GB-FTS-46765",
            "name": "Harris Federation",
            "identifier": {
                "legalName": "Harris Federation"
            },
            "address": {
                "streetAddress": "4th Floor Norfolk House",
                "locality": "Croydon",
                "region": "UK",
                "postalCode": "CR0 1LH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Devyani Patel",
                "telephone": "+44 2082537777",
                "email": "devyani.patel@harrisfederation.org.uk",
                "faxNumber": "+44 2082537778",
                "url": "http://www.mytenders.co.uk"
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                        "description": "Education"
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        },
        {
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            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
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            "address": {
                "streetAddress": "Cabinet Office",
                "locality": "London",
                "countryName": "United Kingdom"
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                "telephone": "+44 3450103503",
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        "id": "GB-FTS-46765",
        "name": "Harris Federation"
    },
    "language": "en"
}