Award

Supplementary Repair & Maintenance Services to Vehicles and Plant

FALKIRK COUNCIL

This public procurement record has 2 releases in its history.

Award

21 Nov 2023 at 00:00

Tender

24 Apr 2023 at 00:00

Summary of the contracting process

The Falkirk Council has completed a tender process for "Supplementary Repair & Maintenance Services to Vehicles and Plant". The buying organisation, Falkirk Council, located in Falkirk, UK, issued the tender for providing general and specialist maintenance, service, and repairs for various types of vehicles and plant. The procurement stage has reached the award phase, and the contract was signed on 25th October 2023 with a total contract value of £400,000 in GBP. The tender opportunity was in the services category and followed an open procurement method.

This lucrative tender by Falkirk Council offers business growth opportunities for companies providing vehicle maintenance and repair services. Small and medium-sized enterprises (SMEs) specialising in vehicle servicing, maintenance, MOT testing, bodywork repairs, plant maintenance, auto electrics, and grounds maintenance equipment are well-suited to compete. Businesses with experience in similar scope of works and certifications in quality and environmental standards have an advantage in participating in this tender.

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Notice Title

Supplementary Repair & Maintenance Services to Vehicles and Plant

Notice Description

Provide general and specialist maintenance, service and repairs for various types of vehicles and plant. This will also include preparation and presentation of vehicles for MOT testing.

Lot Information

Vehicle Servicing, Maintenance / Repair & MOT

Lot includes servicing, maintenance, MOT testing and repair for a range of council vehicles.

Vehicle Recovery

The recovery of Falkirk Council vehicles throughout the authority area.

Tail Lifts

Lot includes the servicing and repair of tail lifts fitted to Falkirk Council vehicles.

Body & Accident Repairs

Repair of vehicle bodywork or equipment due to damage, wear & tear or accident on Falkirk Council vehicles. This can include work processed through the Councils insurance provider.

Plant Servicing & Maintenance

Servicing & maintenance for a range of council plant items.

Auto Electrics

Provision to carry out testing and repair of Falkirk Council vehicle electrical systems and components.

Grounds Maintenance Equipment

Lot includes the provision to carry out testing and repair of Falkirk Council Grounds Maintenance Equipment.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000728407
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493145
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

31 - Electrical machinery, apparatus, equipment and consumables; lighting

33 - Medical equipments, pharmaceuticals and personal care products

34 - Transport equipment and auxiliary products to transportation

38 - Laboratory, optical and precision equipments (excl. glasses)

42 - Industrial machinery

43 - Machinery for mining, quarrying, construction equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

16310000 - Mowers

16311100 - Lawn, park or sports-ground mowers

16700000 - Tractors

31110000 - Electric motors

31600000 - Electrical equipment and apparatus

31610000 - Electrical equipment for engines and vehicles

31612000 - Electrical wiring looms for engines

31612300 - Electrical signalling equipment for engines

33124100 - Diagnostic devices

33124110 - Diagnostic systems

33141625 - Diagnostic kits

34100000 - Motor vehicles

34114000 - Specialist vehicles

34115200 - Motor vehicles for the transport of fewer than 10 persons

34120000 - Motor vehicles for the transport of 10 or more persons

34130000 - Motor vehicles for the transport of goods

34140000 - Heavy-duty motor vehicles

34142200 - Skip loaders

34143000 - Winter-maintenance vehicles

34144000 - Special-purpose motor vehicles

34144220 - Breakdown vehicles

34144410 - Gully emptiers

34144430 - Road-sweeping vehicles

34144440 - Gritter vehicles

34144510 - Vehicles for refuse

34144710 - Wheeled loaders

34144900 - Electric vehicles

34200000 - Vehicle bodies, trailers or semi-trailers

34220000 - Trailers, semi-trailers and mobile containers

34223000 - Trailers and semi-trailers

34223100 - Semi-trailers

34223300 - Trailers

34223310 - General-purpose trailers

34223370 - Tipper trailers

34224000 - Parts of trailers, semi-trailers and other vehicles

34224100 - Parts of trailers and semi-trailers

34224200 - Parts of other vehicles

34300000 - Parts and accessories for vehicles and their engines

34320000 - Mechanical spare parts except engines and engine parts

34330000 - Spare parts for goods vehicles, vans and cars

34640000 - Automotive elements

34921100 - Road sweepers

38561110 - Tachometers

42124100 - Parts of engines or motors

42124150 - Parts of hydraulic power engines or motors

42400000 - Lifting and handling equipment and parts

42410000 - Lifting and handling equipment

42413500 - Vehicle hoists

42414400 - Vehicle-mounted cranes

42415000 - Forklift trucks, works trucks, railway-station platforms tractors

42415100 - Lifting trucks

42415110 - Forklift trucks

42416000 - Lifts, skip hoists, hoists, escalators and moving walkways

42416100 - Lifts

42416120 - Goods lifts

42416130 - Mechanical lifts

42418000 - Lifting, handling, loading or unloading machinery

42418930 - Sideloaders

42419000 - Parts of lifting and handling equipment

42419500 - Parts of lift, skip hoists or escalators

42419510 - Parts of lifts

43250000 - Front-end shovel loaders

43251000 - Front-end shovel loaders with backhoe

43252000 - Front-end shovel loaders without backhoe

43260000 - Mechanical shovels, excavators and shovel loaders, and mining machinery

43261100 - Mechanical shovel loaders

43325100 - Grounds-maintenance equipment

44464000 - Caterpillar tracks

45259000 - Repair and maintenance of plant

50000000 - Repair and maintenance services

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50110000 - Repair and maintenance services of motor vehicles and associated equipment

50111000 - Fleet management, repair and maintenance services

50111110 - Vehicle-fleet-support services

50112000 - Repair and maintenance services of cars

50112100 - Car repair services

50112110 - Body-repair services for vehicles

50112200 - Car maintenance services

50113000 - Repair and maintenance services of buses

50113100 - Bus repair services

50113200 - Bus maintenance services

50114000 - Repair and maintenance services of trucks

50114100 - Truck repair services

50114200 - Truck maintenance services

50116000 - Maintenance and repair services related to specific parts of vehicles

50116100 - Electrical-system repair services

50116200 - Repair and maintenance services of vehicle brakes and brake parts

50116300 - Repair and maintenance services of vehicle gearboxes

50116400 - Repair and maintenance services of vehicle transmissions

50116600 - Repair and maintenance services of starter motors

50118100 - Breakdown and recovery services for cars

50118110 - Vehicle towing-away services

50118200 - Breakdown and recovery services for commercial vehicles

50118300 - Breakdown and recovery services for buses

50118400 - Breakdown and recovery services for motor vehicles

50411400 - Repair and maintenance services of tachometers

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50532100 - Repair and maintenance services of electric motors

50800000 - Miscellaneous repair and maintenance services

60000000 - Transport services (excl. Waste transport)

60100000 - Road transport services

60112000 - Public road transport services

63712000 - Support services for road transport

63727100 - Towing services

71334000 - Mechanical and electrical engineering services

77314000 - Grounds maintenance services

90512000 - Refuse transport services

90640000 - Gully cleaning and emptying services

90641000 - Gully cleaning services

90642000 - Gully emptying services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,400,000 £1M-£10M

Notice Dates

Publication Date
21 Nov 20232 years ago
Submission Deadline
26 May 2023Expired
Future Notice Date
Not specified
Award Date
25 Oct 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
5th April 2027

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
FALKIRK COUNCIL
Contact Name
Not specified
Contact Email
cpu@falkirk.gov.uk
Contact Phone
+44 1324506566

Buyer Location

Locality
FALKIRK
Postcode
FK2 7YZ
Post Town
Falkirk and Stirling
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM12 Falkirk
Delivery Location
TLM76 Falkirk

Local Authority
Falkirk
Electoral Ward
Falkirk North
Westminster Constituency
Falkirk

Supplier Information

Number of Suppliers
14
Supplier Names

AEBI SCHMIDT

CARNTYNE TRANSPORT LTD, TRADING AS RUSSELL GROUP ENGINEERING

CENTRAL TAILLIFT SERVICES

ECON ENGINEERING

FORTH REPAIRS AND RECOVERY

FOURWAYS GARAGE BONESS

GEORGE MCPHIE & SON

H & J BURGOYNE

HENDERSON GRASS MACHINERY

LOTHIAN VEHICLE BODY BUILDERS

MAC AUTO ELECTRICS

MUIRHALL MOTORS

NESS PLANT

SCARAB SWEEPERS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "description": "It is a requirement of this tender that the bidder must hold a valid registration with Companies House. Where the bidder is not registered at Companies House they must be able to verify to the Council's satisfaction that they are trading from the address provided in the tender and under the Company name given. Any contractor carrying out work on tachographs must be a DVSA approved Tachograph centre."
                },
                {
                    "type": "economic",
                    "description": "A Credit safe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the contract",
                    "minimum": "For All Lots except Lot 2 Employer's (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance incl Motor Trade Extension = 10 Million GBP Product Liability Insurance = 10 Million GBP Comprehensive Motor Insurance = 5 Million GBP Professional Indemnity = 2 Million GBP Lot 2 Employer's (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance incl Motor Trade Extension = 10 Million GBP Product Liability Insurance = 10 Million GBP Comprehensive Motor Insurance = 5 Million GBP"
                },
                {
                    "type": "technical",
                    "description": "Bidders will be required to provide two examples from the previous three years that demonstrate that they have the relevant experience to deliver the services."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 40
            }
        },
        "classification": {
            "id": "50110000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "5th April 2027"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-011695"
        }
    ],
    "description": "1. Bidders will be required to provide 2 examples from the past 3 years that demonstrate that they have the relevant experience to deliver the services/ supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. 2. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 3. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or provide additional supportive information as detailed within SPD (Scotland) Standardised Statements. 4. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with ISO 45001:2018 (or equivalent) or provide additional supportive information as detailed within SPD (Scotland) Standardised Statements. 5. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or provide additional supportive information as detailed within SPD (Scotland) Standardised Statements. 6. SPD (Scotland) Standardised Statements can be located within the attachment area. 7. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response in advance of the submission deadline to avoid any last minute issues. Where premises are required in order to carry out the work the bidder must have a safe and secure facility where vehicles / plant can be delivered to / uplifted from with 25 miles radius of Dalgrain Depot, FK3 8EB (SC Ref:749516)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000728407"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000728407"
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    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "PS/037/23-1",
            "title": "Vehicle Servicing, Maintenance / Repair & MOT",
            "suppliers": [
                {
                    "id": "org-127",
                    "name": "Carntyne Transport Ltd, trading as Russell Group Engineering"
                },
                {
                    "id": "org-128",
                    "name": "Fourways Garage Boness Ltd"
                },
                {
                    "id": "org-129",
                    "name": "Econ Engineering Ltd"
                },
                {
                    "id": "org-130",
                    "name": "Forth Repairs and Recovery Ltd"
                },
                {
                    "id": "org-131",
                    "name": "Muirhall Motors Ltd"
                },
                {
                    "id": "org-132",
                    "name": "Aebi Schmidt UK Limited"
                },
                {
                    "id": "org-133",
                    "name": "Scarab Sweepers Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "PS/037/23-2",
            "title": "Vehicle Recovery",
            "suppliers": [
                {
                    "id": "org-134",
                    "name": "George McPhie & Son Ltd"
                }
            ],
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "PS/037/23-3",
            "title": "Body & Accident Repairs",
            "suppliers": [
                {
                    "id": "org-135",
                    "name": "H & J Burgoyne Ltd"
                }
            ],
            "relatedLots": [
                "4"
            ]
        },
        {
            "id": "PS/037/23-4",
            "title": "Plant Servicing & Maintenance",
            "suppliers": [
                {
                    "id": "org-136",
                    "name": "Henderson Grass Machinery Ltd"
                },
                {
                    "id": "org-137",
                    "name": "NESS PLANT"
                },
                {
                    "id": "org-138",
                    "name": "Lothian Vehicle Body Builders Ltd"
                }
            ],
            "relatedLots": [
                "5"
            ]
        },
        {
            "id": "PS/037/23-5",
            "title": "Auto Electrics",
            "suppliers": [
                {
                    "id": "org-139",
                    "name": "MAC AUTO ELECTRICS"
                },
                {
                    "id": "org-131",
                    "name": "Muirhall Motors Ltd"
                }
            ],
            "relatedLots": [
                "6"
            ]
        },
        {
            "id": "PS/037/23-6",
            "title": "Grounds Maintenance Equipment",
            "suppliers": [
                {
                    "id": "org-136",
                    "name": "Henderson Grass Machinery Ltd"
                },
                {
                    "id": "org-137",
                    "name": "NESS PLANT"
                }
            ],
            "relatedLots": [
                "7"
            ]
        },
        {
            "id": "PS/037/23-7",
            "title": "Tail Lifts",
            "suppliers": [
                {
                    "id": "org-138",
                    "name": "Lothian Vehicle Body Builders Ltd"
                },
                {
                    "id": "org-140",
                    "name": "central taillift services limited"
                }
            ],
            "relatedLots": [
                "3"
            ]
        }
    ],
    "contracts": [
        {
            "id": "PS/037/23-1",
            "awardID": "PS/037/23-1",
            "title": "Vehicle Servicing, Maintenance / Repair & MOT",
            "status": "active",
            "value": {
                "amount": 400000,
                "currency": "GBP"
            },
            "dateSigned": "2023-10-25T00:00:00Z"
        },
        {
            "id": "PS/037/23-2",
            "awardID": "PS/037/23-2",
            "title": "Vehicle Recovery",
            "status": "active",
            "value": {
                "amount": 200000,
                "currency": "GBP"
            },
            "dateSigned": "2023-10-25T00:00:00Z"
        },
        {
            "id": "PS/037/23-3",
            "awardID": "PS/037/23-3",
            "title": "Body & Accident Repairs",
            "status": "active",
            "value": {
                "amount": 400000,
                "currency": "GBP"
            },
            "dateSigned": "2023-10-25T00:00:00Z"
        },
        {
            "id": "PS/037/23-4",
            "awardID": "PS/037/23-4",
            "title": "Plant Servicing & Maintenance",
            "status": "active",
            "value": {
                "amount": 640000,
                "currency": "GBP"
            },
            "dateSigned": "2023-10-25T00:00:00Z"
        },
        {
            "id": "PS/037/23-5",
            "awardID": "PS/037/23-5",
            "title": "Auto Electrics",
            "status": "active",
            "value": {
                "amount": 200000,
                "currency": "GBP"
            },
            "dateSigned": "2023-10-25T00:00:00Z"
        },
        {
            "id": "PS/037/23-6",
            "awardID": "PS/037/23-6",
            "title": "Grounds Maintenance Equipment",
            "status": "active",
            "value": {
                "amount": 100000,
                "currency": "GBP"
            },
            "dateSigned": "2023-10-25T00:00:00Z"
        },
        {
            "id": "PS/037/23-7",
            "awardID": "PS/037/23-7",
            "title": "Tail Lifts",
            "status": "active",
            "value": {
                "amount": 60000,
                "currency": "GBP"
            },
            "dateSigned": "2023-10-25T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "322",
                "measure": "bids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "323",
                "measure": "smeBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "324",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "325",
                "measure": "foreignBidsFromNonEU",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "326",
                "measure": "electronicBids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "327",
                "measure": "bids",
                "value": 1,
                "relatedLot": "2"
            },
            {
                "id": "328",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "2"
            },
            {
                "id": "329",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "2"
            },
            {
                "id": "330",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "2"
            },
            {
                "id": "331",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "2"
            },
            {
                "id": "332",
                "measure": "bids",
                "value": 1,
                "relatedLot": "4"
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            {
                "id": "333",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "4"
            },
            {
                "id": "334",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "4"
            },
            {
                "id": "335",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "4"
            },
            {
                "id": "336",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "4"
            },
            {
                "id": "337",
                "measure": "bids",
                "value": 4,
                "relatedLot": "5"
            },
            {
                "id": "338",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "5"
            },
            {
                "id": "339",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "5"
            },
            {
                "id": "340",
                "measure": "foreignBidsFromNonEU",
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                "relatedLot": "5"
            },
            {
                "id": "341",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "5"
            },
            {
                "id": "342",
                "measure": "bids",
                "value": 2,
                "relatedLot": "6"
            },
            {
                "id": "343",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "6"
            },
            {
                "id": "344",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "6"
            },
            {
                "id": "345",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "6"
            },
            {
                "id": "346",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "6"
            },
            {
                "id": "347",
                "measure": "bids",
                "value": 3,
                "relatedLot": "7"
            },
            {
                "id": "348",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "7"
            },
            {
                "id": "349",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "7"
            },
            {
                "id": "350",
                "measure": "foreignBidsFromNonEU",
                "value": 3,
                "relatedLot": "7"
            },
            {
                "id": "351",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "7"
            },
            {
                "id": "352",
                "measure": "bids",
                "value": 2,
                "relatedLot": "3"
            },
            {
                "id": "353",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "3"
            },
            {
                "id": "354",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "3"
            },
            {
                "id": "355",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "3"
            },
            {
                "id": "356",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "3"
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        ]
    }
}