NEPO529 - Events Management and Infrastructure

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02a254-2023-05-18T12:44:14+01:00",
    "date": "2023-05-18T12:44:14+01:00",
    "ocid": "ocds-h6vhtk-02a254",
    "description": "NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm https://www.gov.uk/government/organisations/department-for-education https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies http://www.schoolswebdirectory.co.uk/localauthorities.php http://www.ukschoolsdirectory.net https://www.gov.uk/find-school-in-england https://education.gov.scot/ParentZone http://hwb.wales.gov.uk/ https://www.education-ni.gov.uk/ https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development http://unistats.direct.gov.uk/institutions/ http://www.hefce.ac.uk/workprovide/unicoll/heis/ http://www.hefce.ac.uk/workprovide/unicoll/fecs/ http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure http://www.scottishambulance.com/TheService/organised.aspx http://www.hscni.net/index.php?link=trusts http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm https://www.gov.uk/government/organisations http://www.northernireland.gov.uk/gov.htm http://www.nidirect.gov.uk/local-councils-in-northern-ireland http://www.scotland.gov.uk/Publications/2012/02/2421/1 https://www.communities-ni.gov.uk/contact https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies https://www.ons.gov.uk/ https://www.police.uk/forces/ http://www.police-information.co.uk/index.html http://www.psni.police.uk/index.htm http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland http://www.fire.org.uk/fire-brigades.html http://www.nifrs.org/areas-districts/ http://www.firescotland.gov.uk/your-area.aspx https://www.gov.uk/government/publications/current-registered-providers-of-social-housing http://directory.scottishhousingregulator.gov.uk/pages/default.aspx https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en https://www.nidirect.gov.uk/contacts/housing-associations http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/ https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx http://www.sell2wales.gov.uk/Search/search_Auth.aspx http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644 A complete list of permissible users is shown on the NEPO website below: https://www.nepo.org/associate-membership/permissible-users Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at: www.nepo.org",
    "initiationType": "tender",
    "tender": {
        "id": "NEPO529",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "NEPO529 - Events Management and Infrastructure",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "92000000",
            "description": "Recreational, cultural and sporting services"
        },
        "mainProcurementCategory": "services",
        "description": "The Associate of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a sole supplier Framework for the provision of Events Management and Infrastructure services for use by contracting authorities throughout the United Kingdom. NEPO529 - Events Management and Infrastructure will operate as a neutral vendor managed service. The neutral vendor will not provide Events Management and Infrastructure services in its own right but will facilitate the sourcing and selection of suitable suppliers under the Framework Contract. The neutral vendor will manage a perpetual supply chain capable of meeting the scope of the Framework Contract, acting with neutrality at all times.",
        "lots": [
            {
                "id": "1",
                "title": "Full Managed Service for Events",
                "description": "NEPO are using a Competitive Dialogue procedure for the procurement of this Framework Agreement, set out at Regulation 30 of the Public Contract Regulations. A maximum of 3 organisations will be invited to Invitation to Competitive Dialogue (assuming that there are at least 3 suitably qualified organisations that pass the minimum criteria.) following evaluation of Tenderers response to the Selection Questionnaire. If there are fewer than 3 organisations that pass the minimum criteria, then only those who pass will be invited to Invitation to Competitive Dialogue. If there are more than 3 organisations who pass the minimum criteria then the 3 highest scoring tenderers only, based on the scored question within the SQ, will be invited to Invitation to Competitive Dialogue. The minimum criteria are documented within Schedule 1 - Selection Questionnaire and Appendix 1 - Scoring Matrix and include a minimum threshold that must be achieved on the scored question. Following evaluation of Tenderers responses to the Selection Questionnaire, successful Tenderers will be invited to Invitation to Competitive Dialogue. Discussions during the Competitive Dialogue stage will focus on developing solutions which effectively meet NEPO's aims and ambitions for this Framework Contract. Following conclusion of the Dialogue stage, Tenderers who have been involved within the Competitive Dialogue will be invited to submit final Tenders. Following submission, Tenderers will be evaluated against the pre-defined evaluation criteria and NEPO will seek to award to a single operator who has been identified as submitting the most economically advantageous bid. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register. Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.",
                "status": "cancelled",
                "value": {
                    "amount": 225000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2880
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is anticipated that this Framework will be renewed prior to its conclusion."
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "selectionCriteria": {
                    "description": "A maximum of 3 tenderers will be shortlisted from this Selection Questionnaire (SQ) process and Invited to Tender, if there are at least 3 suitably qualified tenderers that pass the minimum criteria. If there are less than 3 tenderers that pass the minimum criteria, then only those tenderers that pass will be Invited to Tender. If there are more than 3 tenderers that pass the minimum criteria, then the 3 highest scoring tenderers only will be Invited to Tender."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "30"
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Health & Safety",
                "description": "Health and Safety within the Events sector which may include, but is not limited to - First Aid Provision, Risk Assessments, Waste Disposal and Covid-19 Secure provisions.",
                "status": "planned"
            },
            {
                "id": "3",
                "title": "Catering",
                "description": "Catering suppliers which may include but are not limited to - Catering Concessions and Bar Operators.",
                "status": "planned"
            },
            {
                "id": "4",
                "title": "Transport",
                "description": "Transport operators within the Events sector which may include but are not limited to - Coach hire, Park & Ride operators.",
                "status": "planned"
            },
            {
                "id": "5",
                "title": "Event Technology & Entertainment",
                "description": "Events Technology & Entertainment which may include but are not limited to - Audio Visual (AV) provisions such as Staging, Lighting, Sound. Video streaming, Photography, and Hybrid Event Technology. Venue Dressing, Pyrotechnics & Special Effects and Entertainment.",
                "status": "planned"
            },
            {
                "id": "6",
                "title": "Facilities",
                "description": "Suppliers of facilities within the Events sector which may include but are not limited to - Barriers & Fencing, Toilets & Changing Areas, Marquee Hire, Scaffolding, Power/ Generators, Furniture Hire, Display Stands and Storage Units/ Portacabins.",
                "status": "planned"
            },
            {
                "id": "7",
                "title": "Marketing",
                "description": "Marketing services which may include but are not limited to - Digital/ Social Media Marketing, Email Marketing, Website Design, Printing - Maps, Badges, Literature and Post-Event Evaluation Services.",
                "status": "planned"
            },
            {
                "id": "8",
                "title": "Temporary Staffing",
                "description": "Temporary staffing for events which may include but are not limited to - Events Management, Stewarding, Security, First Aid, Volunteers.",
                "status": "planned"
            }
        ],
        "items": [
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                        "id": "71000000",
                        "description": "Architectural, construction, engineering and inspection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "73000000",
                        "description": "Research and development services and related consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79000000",
                        "description": "Business services: law, marketing, consulting, recruitment, printing and security"
                    },
                    {
                        "scheme": "CPV",
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                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33141623",
                        "description": "First-aid boxes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71317200",
                        "description": "Health and safety services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "75241000",
                        "description": "Public security services"
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                    {
                        "scheme": "CPV",
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                    {
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                    {
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                    {
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                    {
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                        "description": "Catering services"
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                        "description": "Hire of passenger transport vehicles with driver"
                    },
                    {
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            {
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                    {
                        "scheme": "CPV",
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                    },
                    {
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                    },
                    {
                        "scheme": "CPV",
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                        "description": "Microphones and loudspeakers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32351200",
                        "description": "Screens"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39225500",
                        "description": "Pyrotechnics"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39298900",
                        "description": "Miscellaneous decoration items"
                    },
                    {
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                        "id": "79952000",
                        "description": "Event services"
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                    {
                        "scheme": "CPV",
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                        "description": "Festival organisation services"
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                    {
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                    {
                        "scheme": "CPV",
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                        "description": "Fashion shows organisation services"
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                    {
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                        "description": "Photographic services"
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                        "id": "92300000",
                        "description": "Entertainment services"
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                        "description": "Modular and portable buildings"
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                    },
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                ],
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                "relatedLot": "8"
            }
        ],
        "communication": {
            "futureNoticeDate": "2021-09-17T00:00:00+01:00"
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        "coveredBy": [
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        "value": {
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            "currency": "GBP"
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        "procurementMethodDetails": "Competitive dialogue",
        "techniques": {
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        "secondStage": {
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            "invitationDate": "2022-06-14T00:00:00+01:00"
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        "tenderPeriod": {
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        "submissionTerms": {
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            "bidValidityPeriod": {
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    },
    "parties": [
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            "name": "Association of North East Councils Ltd trading as NEPO",
            "identifier": {
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            },
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            "contactPoint": {
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        {
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                "noIdentifierRationale": "notOnAnyRegister"
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                "region": "UKC",
                "postalCode": "NE8 3DF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Carly Ivers",
                "telephone": "+44 1916380040",
                "email": "professional.services@nepo.org",
                "url": "http://www.nepo.org"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.nepo.org",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-44382",
            "name": "NEPO",
            "identifier": {
                "legalName": "NEPO"
            },
            "address": {
                "streetAddress": "Northern Design Centre, Abbots Hill, Baltic Business Quarter",
                "locality": "Gateshead",
                "postalCode": "NE8 3DF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "http://www.nepo.org"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-52433",
        "name": "THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED"
    },
    "language": "en",
    "awards": [
        {
            "id": "014180-2023-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        }
    ]
}