Notice Information
Notice Title
NEPO529 - Events Management and Infrastructure
Notice Description
The Associate of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a sole supplier Framework for the provision of Events Management and Infrastructure services for use by contracting authorities throughout the United Kingdom. NEPO529 - Events Management and Infrastructure will operate as a neutral vendor managed service. The neutral vendor will not provide Events Management and Infrastructure services in its own right but will facilitate the sourcing and selection of suitable suppliers under the Framework Contract. The neutral vendor will manage a perpetual supply chain capable of meeting the scope of the Framework Contract, acting with neutrality at all times.
Lot Information
Full Managed Service for Events
NEPO are using a Competitive Dialogue procedure for the procurement of this Framework Agreement, set out at Regulation 30 of the Public Contract Regulations. A maximum of 3 organisations will be invited to Invitation to Competitive Dialogue (assuming that there are at least 3 suitably qualified organisations that pass the minimum criteria.) following evaluation of Tenderers response to the Selection Questionnaire. If there are fewer than 3 organisations that pass the minimum criteria, then only those who pass will be invited to Invitation to Competitive Dialogue. If there are more than 3 organisations who pass the minimum criteria then the 3 highest scoring tenderers only, based on the scored question within the SQ, will be invited to Invitation to Competitive Dialogue. The minimum criteria are documented within Schedule 1 - Selection Questionnaire and Appendix 1 - Scoring Matrix and include a minimum threshold that must be achieved on the scored question. Following evaluation of Tenderers responses to the Selection Questionnaire, successful Tenderers will be invited to Invitation to Competitive Dialogue. Discussions during the Competitive Dialogue stage will focus on developing solutions which effectively meet NEPO's aims and ambitions for this Framework Contract. Following conclusion of the Dialogue stage, Tenderers who have been involved within the Competitive Dialogue will be invited to submit final Tenders. Following submission, Tenderers will be evaluated against the pre-defined evaluation criteria and NEPO will seek to award to a single operator who has been identified as submitting the most economically advantageous bid. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register. Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
Renewal: It is anticipated that this Framework will be renewed prior to its conclusion.
Health & SafetyHealth and Safety within the Events sector which may include, but is not limited to - First Aid Provision, Risk Assessments, Waste Disposal and Covid-19 Secure provisions.
CateringCatering suppliers which may include but are not limited to - Catering Concessions and Bar Operators.
TransportTransport operators within the Events sector which may include but are not limited to - Coach hire, Park & Ride operators.
Event Technology & EntertainmentEvents Technology & Entertainment which may include but are not limited to - Audio Visual (AV) provisions such as Staging, Lighting, Sound. Video streaming, Photography, and Hybrid Event Technology. Venue Dressing, Pyrotechnics & Special Effects and Entertainment.
FacilitiesSuppliers of facilities within the Events sector which may include but are not limited to - Barriers & Fencing, Toilets & Changing Areas, Marquee Hire, Scaffolding, Power/ Generators, Furniture Hire, Display Stands and Storage Units/ Portacabins.
MarketingMarketing services which may include but are not limited to - Digital/ Social Media Marketing, Email Marketing, Website Design, Printing - Maps, Badges, Literature and Post-Event Evaluation Services.
Temporary StaffingTemporary staffing for events which may include but are not limited to - Events Management, Stewarding, Security, First Aid, Volunteers.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02a254
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/014180-2023
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive dialogue
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
32 - Radio, television, communication, telecommunication and related equipment
33 - Medical equipments, pharmaceuticals and personal care products
34 - Transport equipment and auxiliary products to transportation
55 - Hotel, restaurant and retail trade services
60 - Transport services (excl. Waste transport)
63 - Supporting and auxiliary transport services; travel agencies services
71 - Architectural, construction, engineering and inspection services
72 - IT services: consulting, software development, Internet and support
73 - Research and development services and related consultancy services
75 - Administration, defence and social security services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
24955000 - Chemical toilets
31120000 - Generators
31527260 - Lighting systems
32321200 - Audio-visual equipment
32321300 - Audio-visual materials
32323300 - Video equipment
32330000 - Apparatus for sound, video-recording and reproduction
32340000 - Microphones and loudspeakers
32351200 - Screens
33141623 - First-aid boxes
34928300 - Safety barriers
34928310 - Safety fencing
39100000 - Furniture
39225500 - Pyrotechnics
39298900 - Miscellaneous decoration items
44211100 - Modular and portable buildings
44211110 - Cabins
44212310 - Scaffolding
44212320 - Miscellaneous structures
55400000 - Beverage-serving services
55520000 - Catering services
60170000 - Hire of passenger transport vehicles with driver
63520000 - Transport agency services
71000000 - Architectural, construction, engineering and inspection services
71317200 - Health and safety services
72000000 - IT services: consulting, software development, Internet and support
73000000 - Research and development services and related consultancy services
75241000 - Public security services
79000000 - Business services: law, marketing, consulting, recruitment, printing and security
79340000 - Advertising and marketing services
79620000 - Supply services of personnel including temporary staff
79800000 - Printing and related services
79952000 - Event services
79953000 - Festival organisation services
79954000 - Party organisation services
79955000 - Fashion shows organisation services
79956000 - Fair and exhibition organisation services
79961000 - Photographic services
90500000 - Refuse and waste related services
90711100 - Risk or hazard assessment other than for construction
92000000 - Recreational, cultural and sporting services
92300000 - Entertainment services
92622000 - Sports-event organisation services
Notice Value(s)
- Tender Value
- £225,000,000 £100M-£1B
- Lots Value
- £225,000,000 £100M-£1B
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 18 May 20233 years ago
- Submission Deadline
- 13 Jun 2022Expired
- Future Notice Date
- 17 Sep 2021Expired
- Award Date
- 18 May 20233 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled, Planned
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- GATESHEAD
- Postcode
- NE8 3DF
- Postcode Area
- Newcastle upon Tyne
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC43 Tyneside
- Delivery Location
- TLC North East (England)
-
- Local Authority
- Gateshead
- Electoral Ward
- Bridges
- Westminster Constituency
- Gateshead Central and Whickham
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.