This public procurement record has 20 releases in its history.

Award

06 Aug 2026 at 10:55

Award

28 Jul 2026 at 12:58

Award

11 Jun 2026 at 12:13

Award

10 Jun 2026 at 18:07

Award

30 Mar 2026 at 14:47

Award

13 Mar 2026 at 12:08

Award

06 Feb 2026 at 11:14

Award

15 Jan 2026 at 14:26

Award

04 Dec 2025 at 12:11

Award

11 Sep 2025 at 14:32

Award

18 Aug 2025 at 15:37

Award

26 Jun 2025 at 11:21

Award

17 Mar 2025 at 12:19

Award

28 Feb 2025 at 16:51

Award

18 Feb 2025 at 14:05

Award

24 Dec 2024 at 14:05

Award

07 Nov 2023 at 16:04

TenderUpdate

21 Mar 2023 at 12:14

Tender

03 Mar 2023 at 16:28

Planning

13 Apr 2022 at 14:06

Summary of the contracting process

Cyngor Sir Ceredigion County Council procured Microsoft Enterprise Subscription Agreement licences to maintain compliance and continued access to Microsoft software, cloud services and support. This is a software supply and associated IT support requirement, covering commercial off-the-shelf software and related services such as implementation, configuration, maintenance, consultancy, systems support, training and software security. The specific requirement is delivered for the council in Ceredigion, while the wider software framework supports delivery across the United Kingdom. The procurement was made under the Software lot of the Crown Commercial Service Technology Products & Associated Services 2 framework. The buyer is a Welsh county council seeking ongoing access to Microsoft technology rather than a one-off standalone software purchase.

The procurement has been awarded and the resulting contract is active. The contract was signed on 10 October 2023 with a value of £12,000,000,000 GBP. The award followed a selective restricted procedure through a framework agreement, with the tender evaluated on technical quality and price. The wider framework’s Software lot used a 70% quality and 30% price weighting, and allowed up to eight lots to be awarded to one supplier. The published supplier entry identifies a full supplier list rather than naming each provider. Bids were submitted electronically, and 183 bids were recorded for the relevant lot, including 126 from SMEs. The process required English-language submissions and assessed supplier suitability under the Public Contracts Regulations 2015.

This procurement shows substantial public-sector demand for Microsoft licensing, cloud access and support in Ceredigion, delivered through a framework route rather than a standalone open competition. A credible competitor for a future requirement would need strong capability in Microsoft enterprise licensing and subscription management, cloud services, software compliance and technical support. It would also need to demonstrate the quality-led offer used here, alongside competitive pricing, and the capacity to serve a public-sector customer over a substantial multi-year arrangement. Experience supporting council IT environments, maintaining service continuity, managing software estates and providing implementation, consultancy, training or security support would strengthen a supplier’s position. The recorded participation, including significant SME interest, indicates that specialist or focused technology providers can compete alongside larger IT suppliers.

How relevant is this notice?

Notice Title

Ceredigion - Microsoft Enterprise Subscription Agreement (ESA)

Notice Description

Ceredigion County Council has awarded a contract for their Microsoft Enterprise Subscription Agreement (ESA) licences to ensure continued compliance and access to Microsoft software, cloud services, and support. This award was made following a tender exercise under Lot 3 (Software) of the Government Commercial Agency's Technology Products & Associated Services 2 Framework (RM6098) Mae Cyngor Sir Ceredigion wedi dyfarnu contract ar gyfer trwyddedau ei Microsoft Enterprise Subscription Agreement (ESA) er mwyn sicrhau cydymffurfiaeth barhaus a mynediad at feddalwedd Microsoft, gwasanaethau cwmwl a chymorth. Gwnaed y dyfarniad hwn yn dilyn ymarfer tendro o dan Lot 3 (Meddalwedd) fframwaith Technology Products & Associated Services 2 (RM6098) y Government Commercial Agency.

Lot Information

Technology Products and Associated Services 2

This Lot is for holding purposes only. The structure of the arrangement has not been determined and will be developed with stakeholders and market engagement prior to the publication of any subsequent award notice. Additional information: To Be Confirmed

Hardware and Software and Associated Services

Ceredigion County Council has awarded a contract for their Microsoft Enterprise Subscription Agreement (ESA) licences to ensure continued compliance and access to Microsoft software, cloud services, and support. This award was made following a tender exercise under Lot 3 (Software) of the Government Commercial Agency's Technology Products & Associated Services 2 Framework (RM6098) Mae Cyngor Sir Ceredigion wedi dyfarnu contract ar gyfer trwyddedau ei Microsoft Enterprise Subscription Agreement (ESA) er mwyn sicrhau cydymffurfiaeth barhaus a mynediad at feddalwedd Microsoft, gwasanaethau cwmwl a chymorth. Gwnaed y dyfarniad hwn yn dilyn ymarfer tendro o dan Lot 3 (Meddalwedd) fframwaith Technology Products & Associated Services 2 (RM6098) y Government Commercial Agency.

Renewal: The initial duration of the framework is 30 months, with the option to extend for a further 18 months. CCS reserve the right to extend lots by varying durations

Hardware

Lot 2 includes the provision of technology hardware and associated services. A framework contract has been awarded to 34 bidders for Lot 2. Additionally, CCS reserved the right to award to any bidder whose final score is within 1% of the last position of the lot.

Renewal: The initial duration of the framework is 30 months, with the option to extend for a further 18 months. CCS reserve the right to extend lots by varying durations

Software

Lot 3 includes commercial off the shelf software. A framework contract has been awarded to 43 bidders for Lot 3. Additionally, CCS reserved the right to award to any bidder whose final score is within 1% of the last position of the lot.

Renewal: The initial duration of the framework is 30 months, with the option to extend for a further 18 months. CCS reserve the right to extend lots by varying durations

Information Assured Products

Lot 4 covers the provision of any combination of hardware, software and associated services above Official (Secret and Top Secret) UK Government Security Classifications. A framework contract was awarded to 15 bidders for Lot 4.

Renewal: The initial duration of the framework is 30 months, with the option to extend for a further 18 months. CCS reserve the right to extend lots by varying durations

Health and Social Care Technology

Lot 5 covers the provision of hardware and software and associated services specifically within the health and social care sector. A framework contract was awarded to 34 bidders for Lot 5.

Renewal: The initial duration of the framework is 30 months, with the option to extend for a further 18 months. CCS reserve the right to extend lots by varying durations

Education Technology

Lot 6 covers the provision of hardware and software and associated services specifically within the education sector. A framework contract was awarded to 50 bidders for Lot 6.

Renewal: The initial duration of the framework is 30 months, with the option to extend for a further 18 months. CCS reserve the right to extend lots by varying durations

Sustainability and Circular IT

Lot 7 covers the provision of technology product recycling services and repurposed or refurbished technology hardware. A framework contract was awarded to 39 bidders for Lot 7.

Renewal: The initial duration of the framework is 30 months, with the option to extend for a further 18 months. CCS reserve the right to extend lots by varying durations

Technology Catalogue

Lot 8 covers the provision of a range of fixed price standard off the shelf (non configured) Hardware, Software and Services (the catalogue content). A framework contract was awarded to 157 bidders for Lot 8.

Renewal: The initial duration of the framework is 30 months, with the option to extend for a further 18 months. CCS reserve the right to extend lots by varying durations

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-032d53
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074571-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

33 - Medical equipments, pharmaceuticals and personal care products

34 - Transport equipment and auxiliary products to transportation

35 - Security, fire-fighting, police and defence equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

42 - Industrial machinery

48 - Software package and information systems

50 - Repair and maintenance services

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

80 - Education and training services


CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

30124000 - Parts and accessories of office machines

30160000 - Magnetic cards

30192110 - Ink products

30200000 - Computer equipment and supplies

30210000 - Data-processing machines (hardware)

30213000 - Personal computers

30213200 - Tablet computer

30213300 - Desktop computer

30215000 - Microcomputer hardware

30230000 - Computer-related equipment

30231000 - Computer screens and consoles

30232000 - Peripheral equipment

30233000 - Media storage and reader devices

30234000 - Storage media

30236000 - Miscellaneous computer equipment

30237000 - Parts, accessories and supplies for computers

30237300 - Computer supplies

30237475 - Electric sensors

31154000 - Uninterruptible power supplies

31156000 - Interruptible power supplies

31158000 - Chargers

31158100 - Battery chargers

31300000 - Insulated wire and cable

31440000 - Batteries

31712116 - Microprocessors

32230000 - Radio transmission apparatus with reception apparatus

32231000 - Closed-circuit television apparatus

32232000 - Video-conferencing equipment

32233000 - Radio-frequency booster stations

32234000 - Closed-circuit television cameras

32235000 - Closed-circuit surveillance system

32236000 - Radio telephones

32237000 - Walkie-talkies

32250000 - Mobile telephones

32260000 - Data-transmission equipment

32270000 - Digital transmission apparatus

32400000 - Networks

32420000 - Network equipment

32421000 - Network cabling

32422000 - Network components

32423000 - Network hubs

32424000 - Network infrastructure

32425000 - Network operating system

32427000 - Network system

32522000 - Telecommunications equipment

33190000 - Miscellaneous medical devices and products

33191000 - Sterilisation, disinfection and hygiene devices

34711200 - Non-piloted aircraft

35125100 - Sensors

35125110 - Biometric sensors

35500000 - Warships and associated parts

35700000 - Military electronic systems

35710000 - Command, control, communication and computer systems

35712000 - Tactical command, control and communication systems

38650000 - Photographic equipment

42914000 - Recycling equipment

48000000 - Software package and information systems

48100000 - Industry specific software package

48200000 - Networking, Internet and intranet software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48400000 - Business transaction and personal business software package

48500000 - Communication and multimedia software package

48600000 - Database and operating software package

48700000 - Software package utilities

48800000 - Information systems and servers

48900000 - Miscellaneous software package and computer systems

50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

50312000 - Maintenance and repair of computer equipment

50312100 - Maintenance and repair of mainframe computers

50312110 - Maintenance of mainframe computers

50312200 - Maintenance and repair of minicomputers

50312210 - Maintenance of minicomputers

50312220 - Repair of minicomputers

50312300 - Maintenance and repair of data network equipment

50312310 - Maintenance of data network equipment

50312320 - Repair of data network equipment

50312400 - Maintenance and repair of microcomputers

50312410 - Maintenance of microcomputers

50312420 - Repair of microcomputers

50320000 - Repair and maintenance services of personal computers

50321000 - Repair services of personal computers

50323000 - Maintenance and repair of computer peripherals

50323100 - Maintenance of computer peripherals

50323200 - Repair of computer peripherals

50324000 - Support services of personal computers

50324100 - System maintenance services

50324200 - Preventive maintenance services

50330000 - Maintenance services of telecommunications equipment

50331000 - Repair and maintenance services of telecommunications lines

50332000 - Telecommunications-infrastructure maintenance services

50333000 - Maintenance services of radio-communications equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

50342000 - Repair and maintenance services of audio equipment

50343000 - Repair and maintenance services of video equipment

51000000 - Installation services (except software)

51300000 - Installation services of communications equipment

51600000 - Installation services of computers and office equipment

51611000 - Installation services of computers

51611100 - Hardware installation services

51612000 - Installation services of information-processing equipment

72000000 - IT services: consulting, software development, Internet and support

72100000 - Hardware consultancy services

72110000 - Hardware selection consultancy services

72120000 - Hardware disaster-recovery consultancy services

72130000 - Computer-site planning consultancy services

72140000 - Computer hardware acceptance testing consultancy services

72150000 - Computer audit consultancy and hardware consultancy services

72200000 - Software programming and consultancy services

72210000 - Programming services of packaged software products

72212732 - Data security software development services

72220000 - Systems and technical consultancy services

72222000 - Information systems or technology strategic review and planning services

72222200 - Information systems or technology planning services

72222300 - Information technology services

72223000 - Information technology requirements review services

72224000 - Project management consultancy services

72224100 - System implementation planning services

72224200 - System quality assurance planning services

72225000 - System quality assurance assessment and review services

72226000 - System software acceptance testing consultancy services

72227000 - Software integration consultancy services

72228000 - Hardware integration consultancy services

72250000 - System and support services

72251000 - Disaster recovery services

72252000 - Computer archiving services

72263000 - Software implementation services

72265000 - Software configuration services

72266000 - Software consultancy services

72267000 - Software maintenance and repair services

72267100 - Maintenance of information technology software

72267200 - Repair of information technology software

72268000 - Software supply services

72500000 - Computer-related services

72510000 - Computer-related management services

72511000 - Network management software services

72512000 - Document management services

72513000 - Office automation services

72540000 - Computer upgrade services

72541000 - Computer expansion services

72590000 - Computer-related professional services

72591000 - Development of service level agreements

72600000 - Computer support and consultancy services

72610000 - Computer support services

72611000 - Technical computer support services

72800000 - Computer audit and testing services

72810000 - Computer audit services

72820000 - Computer testing services

72900000 - Computer back-up and catalogue conversion services

72910000 - Computer back-up services

72920000 - Computer catalogue conversion services

79121100 - Software copyright consultancy services

80533000 - Computer-user familiarisation and training services

80533100 - Computer training services

80533200 - Computer courses

Notice Value(s)

Tender Value
£12,000,000,000 Over £10B
Lots Value
£12,000,000,000 Over £10B
Awards Value
Not specified
Contracts Value
£12,116,088,802 Over £10B

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
4 Apr 2023Expired
Future Notice Date
2 Nov 2022Expired
Award Date
10 Oct 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled, Planned
Awards Status
Active, Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
Cyngor Sir Ceredigion County Council
Additional Buyers

CENTRE FOR ENVIRONMENT, FISHERIES AND AQUACULTURE SCIENCE

East Riding of Yorkshire Council

Financial Ombudsman Service

Hull City Council

Northumbria University

Nuclear Decommissioning Authority

Sellafield Limited

The Minister for the Cabinet Office acting through Crown Commercial Service

The minister for the cabinet office acting through Crown Commercial Service

Wrexham County Borough Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERAERON
Postcode
SA46 0PA
Postcode Area
Swansea
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
TLL14 South West Wales

Local Authority
Ceredigion
Electoral Ward
Aberaeron and Aberarth
Westminster Constituency
Ceredigion Preseli

Supplier Information

Number of Suppliers
11
Supplier Names

BECHTLE LIMITED

British Telecommunications Public Limited Company t/a BT PLC

Computacenter (UK) Limited

Insight Direct (UK) Ltd

PHOENIX SOFTWARE LIMITED

PROBRAND LIMITED

Phoenix Software Ltd

SOFTCAT PLC

See Contracts Finder Notice for full supplier list

Softcat plc (Main Account)

Stone Technologies Ltd

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...